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The Town of Washington, Connecticut

Minutes: Parks & Recreation Commission
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Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from the Town Clerk. Also note that minutes of recent meetings are often not yet approved by the Commission, and are subject to correction.


General information about the Parks & Recreation Commission

Jump down to: March 10 February 12 January 13

Previous years: 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003


Posted: March 15, 2014

March 10, 2014


Present:
Chairman C.J. Kersten, Commissioners Joe Fredlund, Sheila Anson, Whitney Ryan, Laura Martin, Tim Cook.
Coordinator Lisa Easter; Clerk Mary Anne Greene.

Call to order:
Chairman C.J. Kersten called the meeting to order at 6:32 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the February 12, 2014 meeting of the Parks and Recreation Commission with the following correction: add Under River Walk Park, the company Lisa Easter worked with was New Milford Sign.
By Sheila Anson, seconded by Whitney Ryan and unanimously approved.


OLD BUSINESS:
* Beach and Boat Launch:
The Boat Launch will open Saturday, April 19, 2014 - opening day of Fishing Season. The Beach will open Saturday, June 21st.

* River Walk Park:
The Commission and the Buildings and Properties Commission have been working on acquiring estimates for the repair/replacement of the Pavilion floor. Once these are received, a request will be made for inclusion in next fiscal year's capital budget. Several of the Commissioners met prior to this meeting with Tom Osborne, Tree Warden, and Bill Pollock of Arbor Services to discuss tree work that may need to be done in the park area on River Road.

* 2014-2015 Budget:
Lisa Easter and several of the Commissioners met with the Selectmen prior to this meeting to present their budget request for next fiscal year. As it reflects a significant increase over the current year, Lisa will follow up with the Selectmen to determine if any adjustments will need to be made prior to its submission to the Board of Finance.

* Family Free Swim:
The second Free Swim, held on President's Day - February 17th, was also a success. Lisa is suggesting that in the Fall they be scheduled again for Martin Luther King Day and President's Day of 2015.

* Bus Trips:
Lisa has been working with the Warren Rec Department and has purchased 17 tickets for a Yankees vs. Red Sox game in June. The bus will leave from the Warren Town Hall. Warren is also doing a trip on May 3rd to see West Point's Dress parade which will include a guided bus tour of West Point and a lunch at Thayer House. Cost is $77 per person.

* Babysitting Course:
Mo VanMoffaert will teach this course on Friday, April 4th from 5:30-8:30 p.m. and Saturday, April 5th from 9:30a.m. -12:30p.m. Lisa has advertised this through the schools, Facebook, etc. and will post notices at the Market.

* CT Trails Day:
No Report.

* Commission Vacancy:
Commissioners will extend an invitation to interested candidates to attend next month's meeting.

* Jason Spooner Concert:
Scheduled for August 23, 2014. Whitney Ryan and C.J. Kersten will meet with Resident Trooper Steve Sordi to discuss the required police coverage. Hopefully it can be less than last year to save on expenses.

* Computer:
Lisa has discussed several options with Bill Chin of Software Matters.
Motion:
To approve a $1000 expenditure for the purchase of a new lap top computer with all necessary programs for Lisa Easter, Coordinator.
By Sheila Anson, seconded by Tim Cook and unanimously approved.


COORDINATOR'S REPORT:
In addition to items discussed under Old Business, Lisa reported the following:
* Adult Morning Swim:
Notices were mailed to the Morning Swim participants that we will be charging $20 a month from now on. Don O'Leary, Region #12 Facilities Manager, has requested that when school closes for snow days, Morning Swim is cancelled! No one is to be in the building - there is no custodial staff on duty in case of emergency and to clean up. No cars are to be in the parking lot so that plowing can be done.

* Master's Swim Classes:
The winter session is winding down. John Moisan is planning to hold a spring session - more details to follow.

* Excel Course:
Lisa has completed an Excel Course and feels it will be very beneficial.

* Summer Recreation:
Planning has begun for this program. Information/brochures will hopefully be mailed by the end of March.


NEW BUSINESS:
* Whitney Ryan had been contacted by Steep Rock Association inquiring if some of their programs - calendar of events - could be shared through our Facebook page. The Commissioners saw no reason why this could not be done.

* Ball fields:
Tim Cook spoke to the Commission regarding the improvements to the fields that was initially discussed several months ago. This would be a large project estimated to cost $600,000. He has obtained the paperwork to apply for a STEAP Grant with the State of Connecticut. His thought would be to start with one field - Joe Martin - for a cost of approximately $100,000. Tim will arrange to meet with First Selectman Mark Lyon to discuss this. Commissioners felt that if Mr. Lyon was in support of this, it may be helpful to have someone assist with the grant writing.
Motion:
To approve an expenditure of up to $1000 for the hiring of a grant writer - if needed.
By Laura Martin, seconded by Sheila Anson and unanimously approved.


CHAIRMAN'S REPORT:
C.J. Kersten reported the following:
* Personnel Meeting:
C.J. and Sheila Anson met with Lisa Easter to discuss getting together to do her evaluation in April. The job description will be reviewed as well. A Sub-Committee will be formed to do this evaluation as well as those of other Parks and Rec employees - Beach Director, Beach Caretakers, Boat Launch Director, Groundskeeper, Pavilion Attendant, etc.

* Get well wishes to Fran Gollow!

* Thinking of you wishes to Julie LaBella!

* Best of Luck to Lyn Humiston on her upcoming move to Florida.

* Congratulations & Best Wishes to Barbara Johnson and Joe Went!

* Thank you Sheila Anson and Barbara Johnson for stepping in last minute to help with the WPS Hot Lunch!


Adjournment:
The meeting was adjourned at 7:44 p.m. as there was no further business for discussion.

Respectfully submitted,
Mary Anne Greene, Clerk



Posted: February 22, 2014

February 12, 2014


Present:
Chairman C.J. Kersten, Commissioners Joe Fredlund, Whitney Ryan, Laura Martin, Tim Cook, Sheila Anson.
Coordinator Lisa Easter and Clerk Mary Anne Greene.

Call to Order:
Vice Chairman Sheila Anson called the meeting to order at 7:05 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the January 13, 2014 meeting of the Parks and Recreation Commission.
By Joe Fredlund, seconded by Tim Cook and unanimously approved.


OLD BUSINESS:
* Beach & Boat Launch:
Sheila Anson reported that she has seen Leah Papsin who expressed her wish to continue the caretaker position with her husband Chris. Sheila assured her that the Commission was very pleased with the job they were doing.

* River Walk Park:
Lisa Easter reported that Milford Sign can make all the signs for the baseball fields, discussed at last month's meeting, for a total of $5841. Motion: To approve an additional $341 to the $5500 approved last month for the construction and installation of signs of the baseball fields. By Tim Cook, seconded by Laura Martin and unanimously approved. Tom Knecht has given a verbal estimate of approximately $20,600 for replacement of the floor in the Pavilion. It is estimated that a total cost of approximately $25,000 would also cover the installation of asphalt around the Pavilion. C.J. Kersten and Joe Fredlund have asked Tom for a written estimate that could be used for inclusion in a capital budget request.

* 2014/2015 Budget:
Lisa Easter distributed a proposed budget worksheet for 2014-2015 which included figures discussed at last month's budget workshop. The Commissioners discussed the different areas that showed increases and why. They asked Lisa to begin approving time cards for the Pavilion Attendant, Groundskeeper and Security personnel prior to their being submitted for payroll.

* Erin Brinton's Programs:
No report for this meeting.

* Family Free Swim on Martin Luther King Day was a great success and will be held again on President's Day.

* Bus Trips:
Trips to Mohegan Sun, Ellis Island and Yankees Game are being planned.

* Babysitting Course:
Mo Van Moffaert will be holding a course tentatively scheduled for the first weekend in April. Lisa will get notices out and advertise once the dates and times are confirmed.

* CT Trails Day:
No report.


COORDINATOR'S REPORT:
Lisa Easter reported the following:
* Steep Rock Thank you has been received for the $250 donation.

* Washington Business Association has asked the Parks and Recreation Commission if they would like to join. It was decided not to.


NEW BUSINESS:
* Election of Officers:
Motion:
To elect the following Officers - C.J. Kersten, Chairman, Sheila Anson, Vice-Chairman and Laura Martin, Treasurer.
By Joe Fredlund, seconded by Whitney Ryan and unanimously approved.

* Commission Vacancy:
There is presently a vacancy on the Commission. This will be discussed further at next month's meeting.

* Personnel Evaluation:
C.J. Kersten will schedule a time to meet with Lisa for her annual evaluation.

* Jason Spooner Concert:
Whitney Ryan reported that all is confirmed for Jason's second annual concert - August 23rd. She and Lisa will work together to get out early "save the date" notices on Facebook, etc.

* U-13 Travel Team has asked to use the Ted Alex Field for practices - working around the other team's schedules. Following discussion it was decided to grant this request with the condition that all insurances be in place. Tim Cook also offered to get a complete schedule of all the teams that use the fields.


CHAIRMAN'S REPORT:
C.J. Kersten reported the following:
* Belated Happy (November) Birthday to Laura Martin.

* Happy Birthday (Groundhog's Day) to Lisa Easter.

* Happy Birthday (Valentine's Day) to Whitney Ryan.

* Thank you to Ed Droessler for the fantastic snow sculpture of momma and baby elephant on the Town Hall lawn.

* Stay warm, stay safe with this week's scheduled storms.


Adjournment:
The meeting was adjourned at 8:30 p.m. as there was no further business for discussion.

Respectfully submitted,
Mary Anne Greene
Clerk



Posted: January 23, 2014

January 13, 2014


Present: Chairman C.J. Kersten, Commissioners Sheila Anson, Tim Cook, Joe Fredlund, Ray Reich, Whitney Ryan, Laura Martin
Coordinator Lisa Easter; Clerk Mary Anne Greene.
Guest: Erin Brinton.

BUDGET WORKSHOP:
The Commissioners and Coordinator held a Budget Workshop which was called to order at 6:00 p.m. and adjourned at 6:57 p.m.
No motions were made and no actions taken.


Call to Order:
Chairman C.J. Kersten called the Regular Meeting to order at 7:00 p.m. noting there was a quorum present.

Approval of Minutes:
Motion:
To approve the minutes of the December 9, 2013 meeting of the Parks and Recreation Commission.
By Ray Reich, seconded by Whitney Ryan and unanimously approved.


Visitor:
* Erin Brinton:
Erin attended this evenings meeting to discuss a proposal to conduct Wildlife and Flora Classes. She would like to hold these classes (for adults and children) in Steep Rock and other locations around Town - River Walk, Shepaug School, etc. There would be a fee that would cover Erin's costs. She is asking merely for the Commission's support and sponsorship. Ray Reich, a Steep Rock Trustee, explained to Erin that SRA has an Outreach Committee and has begun offering various programs in Town. Erin's proposal may fit into something they would be interested in supporting. Ray suggested Erin contact Executive Director Steve Law to discuss and also offered to accompany Erin to meet with Steve personally. As Steep Rock's programs are offered at no charge, Erin's could be presented as sponsored by Washington's Parks and Rec Commission, asking permission to use Steep Rock property. If Steep Rock agrees, and Parks and Rec agrees, it was explained to Erin that she would need to give 5% of fees collected to the Commission. Ray and Erin will keep the Commissioners informed as to their progress.

* Martha Shade, who happened into the meeting room, and who will be retiring by the end of next week, was thanked for her seventeen years of service to the Town of Washington as Land Use Secretary. Martha's conscientious and pleasant nature will be missed by all who have had the pleasure of working with her!


OLD BUSINESS:
* Beach and Boat Launch:
Ray Reich reported he has been communicating with Beach Caretakers Chris and Leah Papsin. There are three remaining old picnic tables that he and they would like to have replaced with new ones that match the new ones purchased a couple of years ago. They would also like to meet with the Beach Director, Jeff Cox, prior to the beginning of the next beach season to discuss job responsibilities. Whitney Ryan also suggested a "job description"/policy be written for the lifeguards. There was discussion about replacing the lifeguard stand. At the next meeting, the Commissioners will decide and vote on an amount to replace the picnic tables, the lifeguard stand and possibly the purchase of a bike rack. Hank Vallely, Boat Ramp Manager, has submitted his report for the 2013 season. A copy of which is attached to these minutes.

* River Walk Park:
Lisa Easter had contacted New Milford Sign and received an estimate to replace the signs for the Ted Alex, Joe Martin and Dick Ayer fields - $4933. They will be green and white and made of a PVC material - painted and finished with a protectant-they will require no maintenance. The Commissioners also asked that 18" x 18" signs be made for fields 3 and 4. Motion: To approve up to $5500 for replacement of the ball field signs and the addition of signs 3 and 4. Monies will come from Little League and Field Upkeep. By Tim Cook, seconded by Laura Martin and unanimously approved. Lisa received a report from United Alarm re: the number of alarm calls - no reason given for the number of false alarms. C.J. Kersten will follow up on acquiring the windscreens for the tennis courts. Dave Swanson has submitted an estimate for field maintenance of the ball fields - approximately $7200.00 or $900 for eight months. Fertilization will be billed separately. C.J. will discuss further with Dave. C.J. will also speak with Highway Director, Kevin Smith, regarding the possibility of mowing the fields twice a week when necessary. Joe Fredlund has asked Jay Combs at the Washington Supply for estimates to replace hardware in the restrooms of the Pavilion. They have not yet been received. Lisa will speak with Wes Gladding, Groundskeeper, re: his hours and need to keep track and approve.

* Holiday in the Depot:
All Commissioners agreed the evening went very well. Joe Fredlund asked if the Town and/or Parks and Rec was paying for the additional police coverage that was present. The Town will not be paying - she will check with the Washington Business Association. C.J. Kersten thanked the Commission for the honor of choosing him and his family to light the Town Hall Christmas tree. A special thank you to Santa for visiting and speaking with all the children!

* 2014-2015 Budget:
The Commissioners discussed budget figures at their Workshop at 6:00 p.m. Town Treasurer, Linda McGarr, has asked for the Commission to decide if it would like to renew the CD in the amount of approximately $21,000 for another two years. It was decided to renew it for three months if possible.


COORDINATOR'S REPORT:
Lisa Easter reported the following:
* Family Free Swim:
will be held Monday, January 20th from 1:30-3:30p.m. Rocky Tomlinson will be there for security, Meghan, Tom and Travis Morse will lifeguard. Laura Martin will attend as the Parks and Rec representative. A custodian must be hired at a cost of $72.18 an hour. There will be no charge for the participants.

* How Cool is That?!:
Science Camp - will end January 31st. The instructor may give a spring program and will again do an afternoon camp this summer.

* Holiday in the Depot:
Went very well. Santa listened to approximately 180 children's wishes! The events in the Town Hall ended by 8:30p.m.

* Master's Swim Class:
Scheduled to begin January 22nd for 12 weeks with John Moisan as Program Manager and Dominic Gillen as Coach. 20 people have expressed interest to date.

* Morning Swim:
March 1st will mark the 1st year of having paid security personnel for Morning Swim. We have charged $25/month for participation. Costs are being covered and Lisa is suggesting lowering the charge to $20/month. Lisa will send a letter to those who are participating notifying them of this change.

* Working with Warren Rec:
Don Murphy from Warren Parks and Rec has contacted Lisa about sharing trips with them. He is currently arranging for a trip for a Yankees vs. Red Sox game (we're in) and a follow up Yankees game to be announced. Cost is yet to be determined. They are also arranging a trip on May 3rd to see West Point's Dress Parade which will include a guided bus tour of West Point and a lunch at the Thayer House. Cost is $70 per person.

* Donation Requests:
The Washington Primary School PTO has requested a donation of $200 toward a tri-town PTO sponsored event - possibly a dance for the kids. Roxbury has agreed to do this. Parks and Rec has traditionally given Steep Rock Association a donation of $250 in thanks for our relationship and working together on the 4th of July Road Race etc. Motion: To approve the $200 donation to the WPS PTO and $250 donation to Steep Rock. By Sheila Anson, seconded by Tim Cook and unanimously approved.

* Donation:
A generous donation of $1000 in memory of the Decourcy's has been received. The Commissioners suggested it be put into Field Upkeep and be used to help offset the cost of the new signs at the ball fields.

* Excel Course:
Motion: To approve Lisa Easter's enrollment in an Excel Course. By Sheila Anson, seconded by Tim Cook and unanimously approved.

* Babysitting Course:
Scheduled for January 30 and 31. More details to follow.

* New Laptop:
Lisa will get a price on replacing her laptop computer and it will be discussed further at next month's meeting.


NEW BUSINESS:
* Connecticut Trails Day:
Will be held on June 7th and 8th. There is a deadline of May 3rd for registering any information in their booklet and for publicity. There was discussion of asking Erin Brinton to present a Wildlife and Flora program at River Walk.

* Morning Swim:
See Coordinator's Report.

* Pool Table:
There was concern about the condition of the pool table following the propane explosion in the basement of the Town Hall and the subsequent construction. The Commissioners will take a look after this evening's meeting.


CHAIRMAN'S REPORT:
C.J. Kersten reported the following:
* Commissioner Vacancy:
Several suggestions were made for possible new members to the Commission. This will be discussed further at the next meeting.

* Thank you to all who helped make Holiday in the Depot a success and great evening for the townspeople.


Adjournment:
The meeting was adjourned at 8:55 p.m. as there was no further business for discussion.

Respectfully submitted,
Mary Anne Greene, Clerk


Meetings in 2013