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Posted: April 9, 2014

April 1, 2014

7:30 Upper Level Mtg Room

Members Present: Mr. Frank, Mr. Rimsky, Mr. Carey, Ms. Jahnke
Members Absent: Ms. Gager
Alternates Present: Mr. Bedini
Staff Present: Ms. White, Ms. Hill
Also: Mr. Hileman

Mr. Frank, called the meeting to order at 7:30 pm.
Seated: Rimsky, Frank, Jahnke, Carey, Bedini

Consideration of the Minutes:
Special Meeting - 3/6/14
The commissioners considered the minutes of the March 6, 2014 Special Planning Commission Meeting.

Motion:
to accept the March 6, 2014 Special Meeting Minutes of the Planning Commission as submitted,
by Mr. Carey, seconded by Mr. Jahnke, passed by 5-0 vote.

Special Meeting - 3/18/14
The commissioners considered the minutes of the March 18, 2014 Special Planning Commission Meeting.

Motion:
to accept the March 18, 2014 Special Meeting Minutes of the Planning Commission as submitted,
by Mr. Carey, seconded by Mr. Jahnke, passed by 5-0 vote.


Other Business:
Plan of Conservation and Development
Ms. Hill stated that she is waiting to hear back from Mr. Looney at Milone & MacBroom regarding the revisions of the maps

Mr. Bedini noted that Mr. Looney indicated that some of the revisions suggested by the Planning Commission could not be done without further information.

Mr. Frank noted that the Planning Commission should review the Generalized Future Land Use Map in more detail. Ms. Hill stated that she was not sure if that map had been edited yet. The commissioners agreed that they would review this map at the May 6, 2014 Planning Commission Meeting.

Mr. Hileman said that he received all of the comments on the Draft POCD appendices and has addressed all of them.

There was a lengthy discussion about the "Journey to Work" data, which includes statistics concerning the number of jobs in town, the number of workers who live in town, and the number of commuters who work in Town. It was noted that the percentage of the Town of Washington's workforce residing within the Town is rather high compared to the surrounding towns because of the number of private educational institutions in the Town of Washington.

Mr. Hileman distributed CDs with the Draft POCD to the commissioners and Ms. Hill.

Mr. Frank noted that the Planning Commission decided that they would first circulate the present Draft POCD to the other Town boards and commissions and officials who would be involved in the implementation of the proposed Action Agendas. The Planning Commission would then consider their comments and changes made as needed. After the appropriate changes were made to the draft, it would be considered the Public Hearing Draft and made available for public comment.

Mr. Frank feels that it is important to receive prior input from the other Town commissions. Mr. Bedini agreed with Mr. Frank.

There was a brief discussion regarding the editing procedure. It was the consensus that Ms. Hill would send out the CD containing the draft to the various commissions and request a response not later than May 15, 2014. Mr. Rimsky stated that he feels the other commissions' comments are necessary prior to soliciting public comment.

Mr. Hileman distributed a statement that he asked the commissioners to consider as a preamble to the updated POCD.

There was a brief discussion regarding the trend of demographics within the Town of Washington.


Plaza Improvements
Mr. Rimsky stated that the Plaza Improvement Committee has met several times. He reported that they are following the State's required procedure in selecting a contractor for the DOT Grant that the Town of Washington has received for improvements within the Depot.

It was noted that the Committee has chosen six contractors to be interviewed for the job. Mr. Rimsky stated that the committee used score sheets to choose the contractors and these results were then sent to the State for review.

He stated that the Plaza Improvements Committee is now going to work on a set of concerns that should be addressed within the Depot with this grant.


Administrative Business:
There was no Administrative Business to discuss.


Adjournment:
Motion:
to adjourn at 9:05 pm, by Mr. Rimsky, seconded by Mr. Bedini.

Mr. Frank adjourned the meeting.

SUBMITTED SUBJECT TO APPROVAL:
Shelley White, Land Use Clerk



Posted: March 15, 2014

March 6, 2014


Special Meeting
7:30 p.m. Upper Level Meeting Room

MEMBERS PRESENT: Mr. Carey, Mr. Frank, Ms. Gager, Mrs. Jahnke, Mr. Rimsky
ALTERNATE PRESENT: Mr. Bedini
STAFF PRESENT: Mrs. Hill

Ms. Gager called the meeting to order at 7:37 p.m. and seated Members Carey, Frank, Gager, Jahnke, and Rimsky. She noted there was no subsequent business to add to the agenda.

Consideration of the Minutes
MOTION:
To accept the 2/10/14 Special Meeting minutes as written.
By Mr. Frank, seconded by Mr. Carey, and passed 5-0.


Plan of Conservation and Development:
Ms. Gager reported that she had advised Mr. Looney that the dates for the public hearing and subsequent adoption of the Plan had been pushed back. At previous meetings the Commission had discussed Mr. Hileman's and Mr. Frank's comments regarding the revised draft and at this meeting it planned to discuss Mrs. Hill's comments and the deletions from the October draft action agendas. Mr. Frank noted he had comments from the Conservation Commission, but it was decided to consider these after the final public hearing draft had been referred to the land use commissions for review. Mrs. Hill's memo, "Review of Wayne's Latest Version of Action Agendas - Sent 1/30/14" and Mr. Hileman's 3/6/14 email were reviewed. The commissioners noted that while Mr. Hileman urged the Commission to keep the POCD as brief as possible, it was important not to delete substantive issues. All but two of the issues discussed were resolved. It was the consensus the following revisions to the public hearing draft POCD should be made:

Pages 11 and 13:
Page 11 in the Goal under #1 and the last bullet at the bottom of the page and page 13 under Goal #1: Change "arrest" to "attempt to reverse."

Pages 13-14:
It was agreed Goal #1 and Goal #2 are contradictory as written. In Goal #2 change "accept" to "monitor." This would also require a corresponding change on page 11 in the Goal under Issue #2.

Page 14:
Goal #4, first Strategy: It was agreed there should be two sentences: 1) "The Planning and Zoning Commissions should work together to determine the boundaries of the village centers." 2) "Revise the Zoning Regulations to increase residential density by Special Permit in the village centers and in other areas of Town as appropriate." Corresponding changes will be needed in the text on page 12 in the bullet at the bottom of the page.

Page 14:
Goal #4, first strategy: Add: "…and to permit small scale assisted living facilities and other congregate housing opportunities to enable seniors to continue to live in Town."

Pages 14-15:
Add to action agenda: "Encourage equal attention to the development of moderate priced housing as part of the Town's affordable housing strategy." And make corresponding addition in the Demographics and Housing text (possibly under Issue #4 on page 12.)

Pages 14-15:
Restore this recommendation to the action agenda: "Restore annual funding to the Housing Commission to help it pursue opportunities for workforce and moderate income housing."

Pages 14-15:
Restore this recommendation to the action agenda: "Encourage residential developments within the village centers to have a percentage of units set aside as affordable."

Page 17:
Second paragraph under Zoning: Change the fourth sentence to: "Expanding the existing business district boundaries on a case by case basis to include these lots in their entirety or to permit them to be used for commercial purposes by Special Permit could promote greater economic vitality in the village centers."

Page 22:
First strategy under Goal #1: Revise to: "Modify regulations to increase commercial and mixed uses in the business districts and to allow appropriate commercial development on multi zoned lots."

Page 22:
First strategy under Goal #1: UNRESOLVED: AS WRITTEN, THIS WOULD INCLUDE THE GREEN. IS IT THE COMMISSION'S INTENT TO INCREASE COMMERCIAL USES IN THE GREEN?

Page 22:
Restore this recommendation to the action agenda: "Identify potential sites for new businesses and actively recruit potential businesses for these sites." Also change the first sentence of Issue #3 on page 22 so that it doesn't conflict with this action agenda.

Page 23
Change the first strategy under Goal #2 to: "Create a job description and hire a part time Economic Development Director to provide municipal support and technical assistance to existing and potential local businesses." The responsible parties for this strategy are the Planning Commission and Board of Selectmen.

Page 23:
Goal #2: Restore the recommendation to the action agenda: "Establish a designated economic development budget line item so that funding for economic development programs and activities is available on an annual basis."

Page 29:
Last bullet under General Village Goals: Add to end of first sentence: "…by allowing appropriate commercial development on multi zoned lots."

Page 32:
UNRESOLVED: THE ACTION AGENDA DELETED THE REFERENCE TO FLOODPLAIN SETBACKS, BUT PAGE 29 CONTINUES TO STATE THAT NEW DESIGN OPPORTUNITIES FOR LIMITED RESIDENTIAL AND COMMERCIAL USE WITHIN THE FLOODPLAIN SHOULD BE REVIEWED.

Page 32:
Fifth goal under General Village Center Goals: Add to end of sentence: "…by allowing appropriate commercial development on multi zoned lots."

Page 33:
Move the fifth strategy under Goal #3 (need to insert #3) re: parking behind structures to page 32 under General Village Center Goals and change the wording to: "Modify Zoning Regulations to require buildings as appropriate to be closer to the road and locate parking behind structures." This would also have to be reworded and moved from Marbledale on page 31 to General Village Center Goals on page 29.

Page 43:
Goal #1: Restore the recommendation to the action agenda: "Make the sustainability goals identified in this chapter as the core of land use regulation and Town infrastructure practices."

Page 43:
Change the second strategy under Goal #2 to: "Reinstate the budget for the purpose of maintenance and monitoring of open space."

Page 43:
In the second strategy under Goal #3: Add infiltration systems and vegetated buffers. Also, make the Inland Wetlands Commission the main responsible party.

Page 43:
Restore the recommendation to the Sustainability action agenda: "Consider amendments to the Zoning Regulations to minimize total site disturbance and incorporate low impact development techniques such as the use of permeable surfaces for driveways and parking areas, and other green building practices."

Page 49:
Goal #2, strategy #2: Add: "and the importance of wetlands" to the end of this sentence. Also add: "and the importance of wetlands" to the fifth bullet re: conducting educational programs… under Issue #1 on page 47.

Page 50:
First strategy under Goal #3: Change the second sentence to: "Enforce and improve outdoor lighting and fence regulations."

Page 50:
Goal #3: Insert recommendation from the October draft: "Study ridgeline protection and development design regulations, analyze their appropriateness for Washington, and revise the Zoning Regulations accordingly."

Page 50:
Change Goal #4 to: "Encourage the preservation of farmlands and architecturally and historically significant farm buildings."

Second strategy under Goal #5:
Change to: "…consider improving the design review process." A corresponding change is needed in the first bullet at the top of page 49.

Page 55:
Goal #2: Combine strategies #2 and #3.


A Special Meeting was scheduled for Tuesday, March 18, 2014 at 7:30 p.m. in the Upper Level Meeting Room to continue discussion of Mrs. Hill's comments, the action agendas, and the maps.


Plaza Improvements:
Mr. Rimsky noted that a meeting of the Plaza Improvement Committee had been scheduled for March 11 to review the RFQ's that had been received.

Land Use Workshops:
It was noted Mrs. Hill had sent the commissioners an email re: upcoming land use workshops to be conducted by the Northwest Hills Council of Governments.


MOTION:
To adjourn the meeting. By Mr. Frank.

Ms. Gager adjourned the meeting at 9:35 p.m.

FILED SUBJECT TO APPROVAL
Respectfully submitted,
Janet M. Hill, Land Use Administrator



Posted: February 15, 2014

February 10, 2014


Special Meeting
7:30 p.m. Main Hall

MEMBERS PRESENT: Mr. Carey, Mr. Frank, Mrs. Jahnke, Mr. Rimsky
MEMBER ABSENT: Ms. Gager
ALTERNATE PRESENT: Mr. Bedini
STAFF PRESENT: Mrs. Hill
ALSO PRESENT: Mr. Hileman, Mr. and Mrs. Klein

Mr. Frank called the meeting to order at 7:35 p.m. and seated Members Carey, Frank, Jahnke, and Rimsky and Alternate Bedini for Ms. Gager.

Consideration of the Minutes
MOTION:
To accept the 1/7/14 Regular Meeting minutes as written.
By Mr. Carey, seconded by Mr. Rimsky, and passed 5-0. MOTION:
To accept the 1/23/14 Special Meeting minutes as written.
By Mr. Rimsky, seconded by Mr. Bedini, and passed 5-0.


There were no new applications or subsequent business.


Plan of Conservation and Development
Mr. Frank reported that CGS 8-23 had been amended regarding the timing of filing POCDs originally due between July 1, 2010 and June 2014; the due date for adoption of those Plans had been extended to July 1, 2015. A discussion followed about how to proceed with the update under the new time frame. Mr. Frank noted he had two concerns about the process to date: 1) there had not yet been comments from the other Town boards and 2) public input had not been encouraged. He noted there was now an opportunity to correct these shortcomings. It was the consensus to complete the current draft within 30 days or as soon as possible, make it available to the Board of Selectmen, other boards, and those with major responsibilities in the action agendas and ask for their input, schedule special meetings with each if necessary to discuss ideas or concerns each might bring up, and then prepare a public hearing draft, which would be referred to the Board of Selectmen and the NW Hills Council of Governments at least 65 days prior to the public hearing. Mr. Rimsky supported the idea of getting more public input. Mrs. Jahnke noted that because most Town boards meet only once a month, they should be given at least sixty days to respond. Mr. Hileman said he could make additional minor edits to the 2/1 draft without further expense, urged the commissioners to promptly get a draft out to begin the sixty day review period by the boards, but pointed out there were still issues Planning had to decide and which would have to be added to the draft at a later date. Mr. Frank recommended that these issues be resolved prior to sending the draft to the boards for consideration. Mr. Rimsky agreed, but noted the Commission must keep focused on completing the draft. It was the consensus to resolve the outstanding issues before sending the draft out for review. It was noted that Mr. Hileman may have additional expenses depending on his workload. The commissioners began to work on the matters still to be resolved by reviewing comments that had been previously submitted by Mr. Hileman, Mr. Frank, and Mrs. Hill.

Discussion of Mr. Hileman's comments:
Mr. Hileman noted his comments were based on the 2/1 versions of both the "Revised POCD" and "Revised Appendices."
1. He noted he and Mrs. Hill had reviewed the responsible parties in the action agendas and they were now as accurate as possible.

2. Chapter 1, page 7: He asked if the map of Connecticut could be replaced with a historical map of Washington. It was the consensus this was a good idea and that the Gunn Library and/or Museum might have a suitable map.

3. Chapter 2: Mr. Hileman said he had deleted the recommendation that the Town should aim to develop 40 affordable housing units over the next ten years because Mr. Frank had previously questioned whether this should be included and because the Town could not accomplish it because it doesn't have a housing authority. Lack of funding for these units was also noted. It was the consensus this should be deleted.

4. Chapter 3: It was noted a better photo of the White Horse or a photo of some other business in Marbledale is still needed. Mr. Rimsky will contact Mr. Harris to ask for a photo.

5. Chapter 4: Mr. Hileman said he had deleted the recommendation for village district designation for each of the village centers because the commissioners had thought the process was too involved. Mr. Frank thought it had been agreed the recommendation would be that the Zoning and Planning Commissions should work together to determine whether village district designations were appropriate. Mrs. Hill suggested that in lieu of village district designations, the Planning Commission could recommend that the Zoning Commission adopt standards to address the physical design and appearance of new development. Mr. Hileman said that architectural standards could be added to the current recommendation. It was the consensus that the two commissions should consider architectural and design standards for the village centers.

6. Chapter 5: Mrs. Hill said she would get a photo of the solar panels behind the Averill barn when the snow has melted.

7. Chapter 6: Mr. Hileman and Mr. Rimsky explained the revisions they had made to chapter 6. The recommendation to reinstate contributions to the open space fund had been deleted because with over 27% open space, the Town has almost reached its goal of 30%. As setting a goal of more than 30% open space had not been discussed and because all of the commissioners thought 30% would be reached even without additional funding, it was agreed this recommendation should be dropped. It was the consensus the funds could be better spent elsewhere.

7. Chapter 6: Mr. Hileman said he had deleted the recommendation for a septic inspection ordinance because it would be very time consuming and expensive. Under to goal of protection of water quality, the commissioners briefly considered a recommendation to consider a septic maintenance ordinance, but decided it was a Health Dept. concern and that it should not be included.

8. Throughout: Mr. Bedini suggested captions beneath each photo and all agreed this was a good idea.

9. Appendix C: A) Mr. Hileman said he did not include the five land use maps in the 2/1 draft because the Commission had expressed concern about their accuracy and usefulness. Mr. Carey thought that including them with known errors would be detrimental to the Commission's credibility, although he noted each carried a disclaimer in small print. Mr. Rimsky thought Milone and MacBroom should provide correct maps. Mr. Frank suggested a separate meeting just to review all of the maps. Mrs. Hill will work on a more detailed list of map errors, which will be sent to Milone and MacBroom so the maps it produced can be corrected. B) Mr. Carey suggested that the Plan include a reference to the 100 year floodplain/contour map that had recently been done for the section of the Shepaug River north of the firehouse extending to a point south of the primary school property and it was agreed this should be done. C) Mr. Hileman said he had deleted the Historic Sites map because it contained obvious mistakes. Mr. Carey thought this map might be useful in the future to help prevent the tear down of older buildings and their replacement with mcmansions. Mrs. Hill thought, if corrected, the recommended historical society might find it useful. Mr. Hileman pointed out that this map was included in the Natural Resource Inventory Report and Recommendations, which had been incorporated in the Plan on page D39. D) It was noted the state POCD map had been deleted and everyone agree it should have been deleted because it was inaccurate and had no key.

10. Appendix E: Mr. Hileman noted the latest school enrollment projections through 2023 were now available and asked if he should update the draft. It was the consensus that the latest data should be used and the graphs should be revised to reflect it.

Discussion of Mr. Frank's comments:
1. Mr. Frank suggested that there be a cross reference in the main text to state that additional maps may be found in the appendices. It was agreed to do so.

2. Chapter 2: Regarding the table, "2003 POCD Goals and Recommended Actions," in this chapter and others, the commissioners agreed with Mr. Frank's suggestion that the categories should be consistent: "complete," "incomplete," "not implemented," and "ongoing."

3. Mr. Bedini asked if Mr. Hileman had revised the paragraphs on the Senior Center to more accurately reflect its current condition. Mr. Hileman said he had written that its needs had outgrown the existing facility and there is a need for a more permanent space.

4. Mr. Carey asked if all references to specific businesses had been deleted as had been requested. Mr. Hileman said they had.

Plaza Improvements
5. Chapter 4, page 30: Mr. Frank noted the strategies did not address Mrs. Hill's comments re: the proposed Plaza improvements. Mr. Rimsky, Planning commissioner serving on the Plaza improvement committee, reported that he had been sent only very general information, that he was not sure what had been sent out to bid, and that he did not think any responses had been received because the committee had not been called in to help with their evaluation. Mrs. Hill said it was not known whether the Planning Commission agreed with the description of the scope of the work that had been sent out. Mr. Rimsky said it had been vague. Mr. Frank explained that Mrs. Hill's suggestion had been to include a reference to the Plaza improvements in the Plan so that the Commission's role in the process is recognized. Mrs. Hill was asked to draft a strategy to address this. Mr. Bedini asked, as he had done at the last meeting, for the scope of work that had been advertised.

6. Chapter 4, page 32: After a brief discussion regarding whether to add making each village center "more pedestrian friendly and less auto centered" to the general recommendations for all of the villages and deleting it from each specific village heading, it was the consensus not to do so because it would be difficult to accomplish in Woodville and Marbledale and because they had not been specified originally.

7. Chapter 4, page 33: Mr. Frank and Mrs. Hill questioned whether the last strategy for Washington Depot should be retained because it was so vague they did not know what it meant. It was the consensus to delete it.

8. Chapter 5, page 36: Mr. Frank noted that the Lake Waramaug Association had never been asked to "endorse" a comprehensive framework of sustainable practices and so requested "endorse" be changed to "support." It was agreed this change would be made.

9. Chapter 5, page 38: Mr. Frank did not think the discussion of water resources should include Waste Management. It was agreed that "& Waste Management" would be deleted from the Water Resources paragraph heading and that on page 39 the title, "Waste Management" would be inserted just above the fourth paragraph, which begins, "The Town has contracted…."

10. Chapter 5, page 40: Mr. Frank noted that efforts by Solarized had not been mentioned as a current initiative under Clean and Renewable Energy. Mr. Hileman will add this.

11. Chapter 6, page 48: Because all unnecessary outdoor lighting is a concern and not just that on ridgelines, it was agreed that "on or near ridgelines" would be deleted from the first bullet.

12. Chapter 6, page 48: Mr. Frank asked that the deletion of the recommendation that the Zoning Commission make its current lighting guidelines mandatory be reconsidered. He read Mrs. Hill's comments, which suggested recommendations that the Zoning Commission implement outdoor lighting regulations for the business districts and that it consider making some of its current lighting guidelines mandatory. It was the consensus to do so.

13. Chapter 7, page 53, line 2: Mr. Frank recommended, and it was agreed, that "ultimately" should be changed to "presently."

14. Chapter 7, page 55: Mr. Frank noted the time frame for the hiring of the economic development director was not consistent throughout the document. It was the consensus to change this to "as soon as possible" everywhere this recommendation appears.

Consideration of Mrs. Hill's comments:
Mrs. Hill said she would prefer to discuss these at another meeting when she is not taking the minutes. It was the consensus that this was a good idea and that a special meeting was not needed for this purpose. Discussion will resume at the March 4th meeting.


Referral from the Zoning Commission
The Zoning Commission had referred several pages of revisions to the Planning Commission for its review. Mr. Frank noted these were mainly housekeeping changes, with only a few being substantive. He said he found nothing inconsistent with the Plan of Conservation and Development.

MOTION:
RESOLVED, that the Planning Commission finds that the proposed amendments to various sections of the Zoning Regulations (2.21 through 21.1) are not inconsistent with Washington's Plan of Conservation and Development (2003); such changes are generally in the nature of updating, clarifying, and correcting portions of the Regulations. This resolution constitutes the report of the Planning Commission required by Section 8-3a(b) of the Connecticut Revised Statutes.
By Mr. Frank, seconded by Mr. Carey, and passed 5-0.

Mr. Frank said he would contact Mr. Hileman to let him know that the draft for review by the other Town boards will not be complete until comments from Mrs. Hill and Ms. Gager have been discussed.

MOTION:
To adjourn the meeting. By Mr. Carey.

Mr. Frank adjourned the meeting at 9:45 p.m.

FILED SUBJECT TO APPROVAL
Respectfully submitted,
Janet M. Hill
Land Use Administrator



Posted: February 1, 2014

January 23, 2014


7:30 p.m. Upper Level Meeting Room

MEMBERS PRESENT: Mr. Carey, Ms. Gager, Mrs. Jahnke, Mr. Rimsky
MEMBER ABSENT: Mr. Frank
ALTERNATE PRESENT: Mr. Bedini
STAFF PRESENT: Mrs. Hill
ALSO PRESENT: Mr. Hileman

Ms. Gager called the meeting to order at 7:30 p.m. and seated Members Carey, Gager, Jahnke, and Rimsky and Alternate Bedini for Mr. Frank.

Mr. Hileman reported that he had completed his first round of revisions based on the written comments he had received. He said he would soon begin working to incorporate oral comments and asked that any further comments from the commissioners be submitted as soon as possible.

The following issues were briefly discussed:
Maps:
The Commission must decide which of the maps will be included in the document and where each will be inserted. Mr. Carey noted that Mr. Frank had made comments about the map titles and the need for map references in the text. Regarding the state POCD map, Mr. Looney had said it was not legally required to include this map. It was the consensus to delete it. Plan and Appendices:
These will be two separate documents so that readers may pull them up side by side on their computers. Photos:
Mr. Hileman said he had not yet received better photos. Mrs. Jahnke will send her photos of the Community Table to Mr. Hileman. Mrs. Hill said she would take a photo of the solar panels behind the Averill barn for the Sustainability chapter. Mr. Rimsky noted the Town website was being redesigned and he would consult with the webmaster regarding the availability of website photos. The Citgo photo will be eliminated.

Condensation of Text:
Mr. Bedini asked Mr. Hileman if when he condensed the chapters he had deleted material, and if he had, what criteria had he used. Mr. Hileman said he had consolidated language and had taken out certain sections that he had known were not relevant. For example, he had deleted a section on ethnic and racial diversity in Washington. Ms. Gager asked if he had a version that would show what had been removed because the Commission would like to review and OK it. She asked him to send this to Mrs. Hill who would review it and inform the commissioners if there were any deletions that should be brought to their attention.

Appendix A:
It was the consensus that the top chart on page A9 that indicates Washington had only 5 new housing units since 2005 should be deleted because it is inaccurate and the sentence that refers to this chart should be revised. Also a word had been omitted in the last sentence in the first paragraph on page A12 under "Housing Affordability" and this will be corrected.

Appendix B:
Mr. Hileman discussed two concerns raised by Mr. Frank; the accuracy of the table on page B5 and of the paragraph, "Journey to Work," on page B2. It was noted on page B5: a) the Glenholme Devereux School is the largest employer in Town, b) Region #12 employees were listed under government because the school is taxpayer funded, and c) municipal employees had not been included in the chart. It was the consensus of the commissioners that Glenholme should be moved to the school heading. On page B2, Mr. Frank had questioned where the figure of 2360 workers commuting to Town each day had come from, but had never gotten an answer from Mr. Looney. Ms. Gager asked if this could be taken out if it was not correct. Mr. Hileman will edit so that the text does not refer to something that cannot be proven.

Appendix C:
It was the consensus that cataloging existing businesses should be avoided. Mr. Hileman will pare down this section in each of the village center sections. It was the consensus to retain Appendix C.

Appendix D:
In the last paragraph on page D1, the portion of the sentence stating that this appendix presents policies, goals, and objectives will be deleted.

Appendix E:
In her review of the appendices, Mrs. Hill had written that she would like to see a recommendation that the Town maintain its dirt roads to help preserve its historic and rural character. Mr. Hileman noted this was contrary to one of the goals in the Community Facilities chapter. It was agreed that while the Plan should recognize the value of dirt roads, it should avoid any blanket statement regarding their preservation. Decisions regarding their maintenance should be made on a case by case basis. Also, Ms. Gager recommended that residents be encouraged to apply for scenic road designation for any roads they think should be preserved. Regarding the paragraph, "Senior Center," on page E5, Mr. Bedini thought it made the Senior Center seem better than it is. Mr. Hileman will edit this paragraph to bring it into line with previous entries about the center. On pages E7-E8 Mrs. Hill had recommended cutting down on the section, "Public School System," by deleting information regarding the Burnham and Booth schools. Mr. Hileman disagreed, saying that the public should have as much information as possible regarding the current state of the school system. Mr. Bedini noted the latest projections showed enrollment would be down 100 students next year. Mrs. Hill recommended this fact be included in this section. On page E8 members considered the last sentence of the first paragraph regarding options that may not involve continuance in Region #12 as currently structured, and it was the consensus that they agreed with it and it should remain.

Appendix F:
Mrs. Hill noted that the several of the statements regarding Washington's compliance with the state and regional plans of development were not accurate. Page F5: a) Washington's Plan does not encourage zoning that allows for mixed use "as of right," but after a brief discussion, Mr. Hileman was directed to insert this statement in the Village Centers chapter. b) The current Plan does not mention climate change. The sentence that the Town should consider potential impacts of climate change on existing and future development will be added to the chapter on sustainability. c) After considering the last bullet under Growth Management Principle #2 regarding small scale water and sewer systems, it was the consensus to delete this statement. On page F8, first bullet: It was pointed out that while the Zoning Regulations allow cluster zoning through open space subdivisions, they don't promote it, and the Plan does not address recommendations regarding buildable area regs to minimize the impact of development. Also on page F8 it was the consensus to delete the statement in the sixth bullet regarding community septic systems.

Chapters 6-9:
Ms. Gager asked Mr. Hileman to incorporate the latest comments and then to send the edited version back to the commissioners for review.

Revised Introduction to Chapter 6, Natural Resources and Open Space:
Mr. Rimsky asked for comments on his revisions to the introduction. Mr. Hileman made two points. First he explained that if the Commission chose to use the revised introduction, many sections of the chapter would have to be rewritten. He also said that while he liked Mr. Rimsky's premise, it was not supported by the data we currently have on the Town's eased open space. He cited information he had obtained from Mr. Law at Steep Rock to show that having more open space does not necessarily create an inefficient use of farmland. Mr. Rimsky said he did not agree with the current introduction, which states the Town should continue to encourage the acquisition of open space even though its goal of 30% has almost been achieved. He recommended a statement be added that existing open space should be managed in a way consistent with best land use practices, whether it is farmland, forest, or other. He also thought the Town was failing to use its existing farmland for its full economic potential. Mr. Rimksy and Mr. Hileman will continue to work on improvements to this introduction.

Rescheduling of Planning Commission Meeting:
It was noted the Board of Education had scheduled a townwide meeting for Tuesday, February 4, the evening of the next Planning meeting. Several members had indicated they would like to attend. Therefore, the February meeting date was changed to Wednesday, February 5 at 7:00 p.m. It was not known whether the Conservation Commission meeting would be concluded at that time so the location of the rescheduled meeting will depend upon the availability of the upper level meeting room. Mr. Hileman will send out a complete re-edited version as much in advance of the 2/5/14 meeting as possible.

MOTION:
To adjourn the meeting. By Mr. Carey.

Ms. Gager adjourned the meeting at 8:45 p.m.

FILED SUBJECT TO APPROVAL

Respectfully submitted,
Janet M. Hill
Land Use Administrator



Posted: January 16, 2014

January 7, 2014


7:30 Upper Level Mtg Room

Members Present: Ms. Gager, Mr. Frank, Mr. Rimsky, Ms. Jahnke
Alternates Present: Mr. Carey, Mr. Bedini
Alternates Absent: Ms. Bishop-Wrabel
Staff Present: Ms. White, Ms. Hill
Also: Mr. Hileman

Ms. Gager, called the Meeting to order at 7:35 pm.
Seated: Gager, Rimsky, Frank, Jahnke, Carey, Alt.

Consideration of the Minutes:
Regular Meeting - 12/3/13
The commissioners considered the minutes of the regularly scheduled December 3, 2013 Planning Commission Meeting.

Motion:
to accept the December 3, 2013 Regular Meeting Minutes of the Planning Commission as submitted,
by Mr. Frank, seconded by Mr. Rimsky, passed by 5-0 vote.


Subsequent Business Not Already on the Agenda:
Motion:
to add the following Subsequent Business to the Agenda:
1. Discussion of Main Street Seminar on January 24, 2014,
2. Referral from the Zoning Commission,
3. Discussion/Voting of Officers for the Planning Commission,
by Ms. Gager, seconded by Mr. Rimsky, passed by 5-0 vote.


Other Business:
Plan of Conservation and Development
Mr. Hileman was present to review the edited chapters 1-5 with the commissioners.

The commissioners discussed an acknowledgement to Ms. Roberts in the updated POCD for her years on the Planning Commission.

Mr. Carey stated that he would draft a statement and send it to Ms. Hill for her to distribute amongst the commissioners for comment and then to Mr. Hileman to include in the edited version of the draft POCD.

There was a brief discussion regarding the maps that would be included in the updated POCD.

Mr. Carey volunteered to submit his review of the maps to Ms. Hill. He stated that he does not feel that the "State POCD Areas" map should be included in the Town of Washington POCD.

The commissioners discussed whether this map is required by State Statute to be in the POCD and it was the consensus of the Commission that they would verify this before deleting it from the draft.

Mr. Hileman and the commissioners discussed Chapter 1 and agreed that the Planning Commission would recommend that each town commission would include a section dealing with the status of its implementation of its POCD action items implementation in its annual report.

Mr. Hileman feels that the main editing issue with Chapter 2 and the chapters that follow is making sure that the action agendas are accurate.

The commissioners and Mr. Hileman agreed that some of the goals could be consolidated and the action agendas should outline the goals and strategies that are discussed in the chapter. It was noted that the Planning Commission would like to submit the updated POCD the Board of Selectmen and the regional planning agency in February in a form ready for public comment. More changes may be required after this phase of the updating process.

Mr. Rimsky feels that it is important for the Planning Commission to make sure the updated POCD is conceptually strong.

There was a brief discussion regarding the deadline for changes to the document.

The commissioners discussed the goal of the second issue in Chapter 2 "Washington must accept the dynamics of the school enrollment trends in order to plan for the Town's future educational needs." There was an emphasis on the importance of educating the public about the consequences of inaction on the Town.

Mr. Hileman explained what he edited in Chapter 3 and went over the goals in this chapter.

There was a discussion regarding promoting agriculture in the town and state.

Mr. Rimsky feels that it is necessary to encourage agriculture in the Town of Washington, as it is part of the town's history and currently there is a growing economic force behind "Growing Locally."

Mr. Bedini believes the language in Chapter 6 is inconsistent with that of Chapter 3. Mr. Rimsky agreed with Mr. Bedini. The commissioners discussed the changes necessary to resolve the conflict.

There was a brief discussion regarding the reevaluation of properties.

The commissioners and Mr. Hileman agreed that the document should state that "the Town's Volunteer Boards, Commissions and Agencies will be critical in developing economic growth strategies."

Mr. Hileman stated he received feedback from Ms. Hill for Chapter 4-Village Centers and that he will make revisions and consolidate entries using Ms. Hill's suggestions. It was recommended that after Mr. Hileman edits this chapter further that it be sent to Ms. Hill for distribution to the commissioners.

Ms. Hill suggested that the document express that the Planning Commission and Zoning Commission must work together in identifying areas which may be appropriate for Village District designation.

The commissioners and Mr. Hileman discussed Chapter 5-Sustainability and the editing that was done. They agreed that learning more about sustainability is an important goal. The commissioners suggested relocating goals 2 and 3 to Chapter 6 and Goal 4 to Chapter 7.

Mr. Hileman stated that he had changed the title of Chapter 6-Natural Resources, Open Space and Recreation to delete 'Recreation' because it is not mentioned in this chapter.

Mr. Rimsky volunteered to forward his suggestions for the first paragraph of Chapter 6 to Ms. Hill.

Mr. Hileman stated that he would be sending the edited Chapter 7 to the Commission before the end of this week. He believes that the editing of the entire document should reduce the length of the text by about 40%.

The commissioners scheduled a Special Meeting of the Planning Commission for January 21, 2014 at 7:30 at Bryan Memorial Town Hall to continue its review of the editing of the draft POCD.

There was a brief discussion regarding the timeline for the finished updated POCD. Ms. Gager recommended that all the commissioners come to the February 4, 2014 regular meeting with final comments ffor Mr. Hileman so he can finish the editing and send it to Milone & MacBroom for review, processing and delivery to the Board of Selectmen and the regional planning agency.

Plaza Improvements:
Ms. Gager stated that she contacted First Selectman Lyon and asked why the Planning Commission has not been part of the discussion and process for the Plaza Improvements. Mr. Lyon sent her the Request for Qualification that was sent out to potential contractors.

Mr. Rimsky stated that he had also received a copy of the first and second draft of RFQ. He said that decisions would have to be made when the contractors are chosen for the work but that the actual plan for this project has not been defined.

Ms. Gager requested that the Selectman's Office forward a report to the Planning Commission on the progress of this project.

Mr. Bedini recommended that the Commission ask for a statement of the Scope of Work.


Administrative Business:
2014 NHCOG Survey
Ms. Hill went over the survey with the commissioners and recorded their responses. She stated that she would mail the survey back to the Council of Governments.

Main Street Seminar 1/24
Ms. Hill informed the commissioners that the CT Main Street Center's Downtown Revitalization Institute would be holding a workshop titled: Main Street is the Greenest Street, Sustainable strategies for your town at the Lyceum in Hartford from 8:30 am to 3:00 pm on January 24, 2014.

Referral from Zoning Commission: Regulation Changes
Ms. Hill distributed the revisions that are being considered for Sections 1-12 in the Town of Washington Zoning Regulations.

Ms. Gager asked that the commissioners review the revisions and be prepared to discuss them at the February 4, 2014 regularly schedule Planning Commission Meeting.

Miscellaneous
Ms. Hill distributed an excerpt from the report entitled "Connecticut Climate Change Preparedness Plan," by the Governor's Steering Committee on Climate Change, to the commissioners.

Ms. Gager stated that she has strongly recommended to the First Selectman that Mr. Hileman be considered for the open Alternate position on the Planning Commission following the completion of his work on the POCD.

Nominations/Voting for Officers of the Planning Commission
Mr. Frank nominated Ms. Gager for Chairman of the Planning Commission. There were no additional nominations.

Motion:
to approve the election of Sarah Gager as Chairman of the Planning Commission,
by Mr. Frank, seconded by Mr. Rimsky, passed unanimously.

Ms. Gager nominated Mr. Frank for Vice-Chairman of the Planning Commission. There were no additional nominations.

Motion:
to approve the election of Paul Frank as the Vice Chairman of the Planning Commission,
by Ms. Gager, seconded by Ms. Jahnke, passed unanimously.


Adjournment:

Motion:
to adjourn at 9:30 pm, by Ms. Jahnke.

Ms. Gager adjourned the meeting.

SUBMITTED SUBJECT TO APPROVAL:
Shelley White, Land Use Clerk

A recording of this meeting is available to the public in the Land Use Office.



Meetings in 2013