The Town of Washington, Connecticut
Minutes: Board of Selectmen
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen |
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Posted: July 28, 2010 July 22, 2010
SPECIAL MEETING
Minutes are subject to the approval of the Board of Selectmen
Present:
First Selectman Mark E. Lyon, Selectman Nicholas N. Solley, Conservation Commission Chairman Susan Payne, Conservation Commission Cell Tower Committee member Phil Markert, Emergency Management Coordinator Robert Tomlinson.
Representing Verizon Wireless: Attorney Kenneth Baldwin, Robinson & Cole; Sandy Carter, Verizon Wireless; Mike Libertine, VHB Inc; Doug Drost, Centek; Tom Nolan, Verizon Wireless; Rachel Mayo, Robinson & Cole.Call to Order:
First Selectman Lyon called the meeting to order at 2:08 p.m. thanking those present for coming to provide additional information requested at the July 14, 2010 Special Meeting of the Board of Selectmen.Presentation:
Attorney Kenneth Baldwin, representing Verizon Wireless distributed:
Preliminary Plan, which included:
* Title sheet with site directions, site information and project summary.
* Site plan.
* Compound plan and elevation.
* Tower elevation, monopine option, and typical antenna mounting configuration.Washington Depot Drive Test showing signal strength in relation to the proposed site on a 110-foot antenna tower.
Topographical Maps showing existing:
* Verizon Wireless Cellular Coverage in Washington, CT and surrounding area.
* Coverage with proposed Washington Depot facility at 110 feet.
* PCS coverage.
* PCS coverage with proposed Washington Depot facility at 110 feet.
* LTE 700 MHz coverage with proposed Washington Depot facility at 110 feet.Charts showing Cumulative Power Density and Total Percentage of Maximum Permissible Exposure at 110, 583, and 757 feet to “target” using “absolute worst case maximum values”. These were used to compare to charts distributed at the last meeting by Mr. Walter Cooper, RF engineer.
Mike Libertine, of VHB, Inc. distributed and explained Photographic Documentation and Simulations showing views of monopine and monopole towers from Route 47 at the Depot Firehouse, All-Star Transportation, Route 109 South of Route 47, Baldwin Hill Road, Route 109 Highway Department property, for both 110 foot and 130 foot towers; Hidden Valley Pinnacle Trail at .37 and .61 miles from the site. Preliminary view shed analysis at for proposed 110 foot and 130 foot towers.
Susan Payne asked if the same simulations could be done from the Calhoun Street and Ives Road areas as there have been concerns voiced from residents in those areas.
Discussion took place about the height of the tower and other company’s ability to co-locate – thinking being the 130-foot tower would possibly be more appealing. The consensus of opinion of the Verizon representatives was other companies would come, as there is no coverage in the Depot from any carrier at the present time. Attorney Baldwin assured those present that the other companies have been contacted and if they feel 130 feet would work better, the information is already available. Rocky Tomlinson reiterated the necessity of emergency services/LCD being incorporated into the plans and also suggested all information for all companies be gotten before going to a Town Meeting.
Zoning regulations re: communication towers and required setbacks were discussed. Phil Markert showed plans that he developed with the site for the tower and compound moved back on the property – the number of houses in the setback area would be decreased if this site were acceptable. Several attendees of today’s meeting agreed to go on a site visit following the meeting to look at Phil’s suggested site.
Attorney Baldwin agreed to come back to the Town with antenna information and coverage information for AT&T and T-Mobile.
Adjournment: The meeting was adjourned at 3:30 p.m.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 20, 2010 July 14, 2010
Special Meeting
Present: Mark Lyon, Nicholas Solley, Susan Payne, Diane Dupuis, Philip Markert
Guests: Robert Tomlinson, Emergency Mgmt Coordinator, Kenneth Baldwin, Verizon.Call to Order:
First Selectman Mark Lyon called the meeting to order at 3:05 p.m.The meeting was held to continue discussion on the possible location of a cell tower at the town garage site on Blackville Road.
Mark reported he had received a preliminary report from Walter Cooper with propagation estimates for radio frequency emissions and coverage, which will be reviewed. Information will be sought on the proposed 110' height of the tower to determine if this would be adequate to accommodate additional carriers. It was suggested the Siting Council might recommend additional height to accommodate additional companies during the application process rather than create the need for an additional tower.
Question was raised as to whose responsibility it would be to solicit co-locators - Verizon or the Town. It was felt it would be best to obtain the Siting Council's direction if other carriers are interested.
Emergency Mgr. Robert Tomlinson noted text message pager broadcast antennas, which are the best alternative to cell phones at the moment, have recently been decommissioned at some sites in this area, as the need for their services is no longer there. He felt the co-location of the Litchfield County Dispatch service would eventually be a certainty, and the Town should have the right to require a space on the tower. This would benefit Washington and other towns in the area as LCD serves them all. Phil Market reported he had spoken with LCD and there is no commitment but they are very interested and provided information on frequencies they use for Walter Cooper's report. He has requested an update on their response to frequency and co-locations of towers.
Mark reported Walter Cooper had provided a radio frequency emissions evaluation report, which included LCD, from the information that was available using the 110' height and various latitude and longitudes for several locations to determine distances. There are two categories of exposure: voluntary occupational exposure, which is people who work on or near the facility are aware of the exposure and can control the exposure if needed. Involuntary exposure, which applies to the general population, which will be exposed just by being in the area of the tower. Mr. Cooper calculated RF exposure based on the information in Verizon's preliminary proposal and rated it against FCC regulated Maximum Permitted Exposure. The highest occurred at the base of the towers at 57% of the permitted limit. With a 750' setback, this exposure would decrease to .8% of MPE.
Mr. Cooper raised the issue of the metal-sided buildings in the Town Highway complex. He was not concerned about the inside of the buildings, but felt there would be exposure outside and above the buildings. He suggested the siding and roof of the town garages would be reflective. The storage barn approx. 200 feet from the tower would have periodic occupancy and was not calculated. It was noted Blake Leavitt felt to the contrary on some of Mr. Cooper's assumptions. It was agreed it would make sense to be more accurate on what the exposures would be.
The general position is that FCC regulated limits are all predicated on thermal issues, while Blake is concerned about the health hazards at the existing level and the long-term effects. Currently, the issue of long-term, low level exposure and its health effects are being debated but are not a consideration with the Ct. Siting Council.
It was understood by some committee members that the companies must return to the Town when they plan to increase frequencies used but the process is unclear. It was felt this should be investigated further. Currently Verizon does not use 700 MHz but is licensed to do so. It was felt 700 MHz would eventually used in Washington because of the terrain and the services to be provided in the 700 MHz bandwidth. The equipment most likely will be installed on the tower now and activated when needed. If several companies had different expectations as to what would be required, it was felt each company would have to provide information to the Siting Council, who would determine if additional height might be required. Whoever the initial company is, they may be asked to build a strong enough tower to accommodate additional companies in the future. It was suggested the Ct. Siting Council would determine this. Mark asked Mr. Baldwin if Verizon could provide more details on their plans for the site at a future meeting.
Mark reported concerns raised in Atty. David Miles review of the lease have been sent to Verizon Atty. Wendell Davis and would like more details on issues involving access, easements, etc. He would like the details discussed with the Bd. of Selectmen and have an actual site visit with Verizon site development personnel. However, he noted while Verizon is very interested in working with the Town, there is still no lease. Mr. Baldwin noted Verizon would like to return and discuss all issues and questions the Town may have, which would help in making a decision on the leasing of the property, as well as the real estate and engineering concerns.
Susan Payne suggested an overall picture of Verizon's future plans would be useful to address concerns and requested Verizon provide this plan, as well as the reasons for building in this area. Mr. Baldwin reported Verizon does not have a future coverage plan for the State and their building plans are very fluid. They do not come into a town to take property, but rather rely on property owners. The best site may not be available to them. They can show a town map and their predictions and it would simply show areas of town that are not covered. There are so few sites that you can get an idea of future sites. The problem is there will not be seamless coverage. Mr. Baldwin noted transmission is not always from a tower, but antennas may be installed in a structure of some sort. They are mostly on main roads and often become an issue of aesthetics. Their site selections are based on population density, roadway activity and consumer demands. Verizon feels the site in Washington Depot is a priority because of the activity in the Depot, it is a major thoroughfare, and there is not a transmission facility currently serving the area.
With a monopole (flagpole), there is sometimes the issue as to the width required to accommodate equipment, as well as the location. Also, the initial company may require two or three of the highest vertical spots on a flagpole. This creates a lack of physical space for co locators, which could require a wider, higher pole. Therefore a platform type of antenna array is preferred for this location and different shielding options were discussed. He noted various locations of towers or poles in the northwest corner of the State.
Diane Dupuis questioned if Verizon could provide a list of properties they have lease options on in Washington. Mr. Baldwin was unsure and Ms. Dupuis stated this would be important information for the Town to have.
It was noted that the CSC (Ct. Siting Council) is exempt from Land Use regulations. Concern was noted that residents have implemented Town regulations and this may be against the current setback regulations. It was felt while time is of the essence, the public should be made aware of this report and they should reach out to address the residents concerns. Phil Markert suggested Mark Lyon contact the residents located in the area of the proposed location to offer them opportunities to educate themselves on this proposal.
Diane requested a full report be provided before she would commit to this proposal as she felt the current discussion was very preliminary.
Mark felt Verizon should provide more detail to the Town to see how it corresponds with Mr. Cooper's findings. It was agreed that consideration should be given to Verizon's numbers as they compare to both Blake Leavitt's and Walter Cooper's. It was felt the increase in wireless communications usage would be mind-boggling.
The Board agreed it is their responsibility to monitor this proposal in the interest of public safety. They must remain unbiased and provide due diligence in providing as much information as possible to the neighboring property owners and the Town in general.
Susan Payne suggested an attempt be made to get the neighbors to come together in order to provide them with as much information as possible. This will be scheduled for the last week in July or first week in August or sooner.
Lease negotiations also remain to be addressed. It was suggested if a tower is in Washington's future, any proposed changes in the proposal or use should be reported to the Town in advance. The Town's insurance carrier is reviewing the draft lease proposal as well.
The next meeting was scheduled for Thursday, 7/22/10, at 2 p.m.
Adjournment:
The meeting was adjourned at 5:05 p.m.Respectfully submitted,
Kathy Gollow
Selectman's Assistant
Posted: July 13, 2010 July 8, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Valerie Friedman, John Meeker, Lillian Lyon, Gary Fitzherbert, Steve Wadelton, Denise Arturi, Linda McGarr, Chris Charles, Rocky Tomlinson, Diane Dupuis, Barbara Brinton.Call to Order: First selectman Lyon called the meeting to order at 5:32 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the June 24, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved. Motion:
To approve the minutes of the June 24, 2010 Regular Meeting of the Board of Selectmen with the following correction of a typo under “Purchasing Ordinance/Requirements”: “came contractor” should be “same contractor”.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
Resignation of Richard Sonder as an alternate member of the Conservation Commission:
First Selectman Lyon received a letter from Mr. Sonder on June 28, 2010, notifying the Town of his resignation from this Commission due to other pressing time commitments. The Selectmen thanked Mr. Sonder for his time and accepted his resignation. This leaves a vacancy for an alternate. Mark will contact both the Democratic and Republican Town Committees asking for suggestions/recommendations. In order to maintain minority representation, when filling the vacancy for ZBA alternate, Mark has asked for recommendations for an unaffiliated or democrat.
First Selectman’s Report:
First Selectman Lyon reported the following:
Hot Dog Cart at Town Beach:
Questions have been raised recently as to how Robin Delancy was able to have her Hot Dog Cart at the Town Beach. Mark explained that in December of 2009, Ms. Delancy attended a Board of Selectmen’s meeting to request permission. The Selectmen felt she would not be in conflict with other businesses; she could serve the fishermen, beachgoers and general public. She was referred to the Parks and Recreation Commission who advised her that if she met all permitting requirements, including her peddlers permit, she could bring her cart there for a one-year trial period. Mark further explained she has been very cooperative with placement of the cart, she is not taking up a parking space. Jeff Cox, Beach Director, has also reported that most beachgoers have shared favorable comments about her being there. Mark stated her continuing her business at the Beach will be re-examined at the end of her first year and for the most part all input has been favorable.STEAP Grants:
The Town is eligible to apply for a STEAP grant that could be used for bridgework within the Town. Federal funds would be available as well and two firms have approached First Selectman Lyon offering to do the necessary paperwork for the federal funding. The Town would be responsible for the STEAP paperwork. Federal funds would cover 80% of a qualifying project and the STEAP grant 20% (the Town would put out this 20% and then be reimbursed). The entire process takes approximately two years. Repairs would not qualify – only replacements. Nick Solley also mentioned that when considering future projects, the Town Hall infrastructure should be placed on the list.
OLD BUSINESS:
Recording of Selectmen’s Meetings:
Following the last Board of Selectmen’s meeting, Mark spoke with Sheila Anson, Town Clerk, regarding the requirements of retaining the recorded meetings. If the Board voluntarily records its meetings, the recordings must be kept on record for six months. Selectman Jim Brinton asked those present why the request was being made in the first place. He reiterated the fact that the present minutes already give more than is legally required. The Selectmen asked those present about the equipment used, if the quality is not up to everyone’s expectations, what’s next? Discussion continued with input from Valerie Friedman, John Meeker, and Chris Charles voicing their opinions in favor of recording; and Linda McGarr, and Gary Fitzherbert seeing no reason to do so. Motion:
To record the next Board of Selectmen’s meeting with the equipment we presently have at our disposal, test the quality, the placement on the computer/CD, etc. with no permanent decision being made at this time.
By Mark Lyon, seconded by Nick Solley and both voted in favor. Jim Brinton voted against the recording.
New Business:
Cell Tower Consultant:
Mark Lyon reported Town Attorney David Miles has reviewed the proposed lease from Verizon and his comments have been sent to Verizon’s attorney. A $10,000 ex-budget appropriation has been approved by the Board of Finance for hiring of a consultant. Phil Markert, Diane Dupuis, Susan Payne and Mark Lyon met on Wednesday to discuss the lease, next steps, gathering of information, issues to be discussed, etc. Blake Leavitt, who is very knowledgeable on the cell tower subject, has also been involved in discussions and met with Mark, Phil Markert and Dick Comey of Central Municipal Solutions. Walter Cooper has been hired to do an independent RF study on this Verizon cell tower application. At present, the consensus of those involved, is that the Blackville Road site is a good one but due diligence must be done and eventually decisions made that are in the best interest of the Town. Those present asked about other companies co-locating on the tower, and the feasibility of the Town approaching providers, etc.
Visitors:
Denise Arturi thanked the Board of Selectmen, all commissioners, volunteers, employees, etc. for the great job they are doing for the Town and their availability to discuss matters.
Adjournment:
Motion:
To adjourn the meeting at 6:16 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 2, 2010 June 24, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Washington Business Association Members: Fran Kielty, Howard Rosenfeld, Kathy McGarry, Janet Bloch, Diana Gutierrez, and Valerie Sedelnick.Call to Order: First Selectman Lyon called the meeting to order at 4:02 p.m.
Fran Kielty, Washington Business Association President, thanked the Selectmen for the opportunity to attend today’s meeting. The hope is for continued communication between the Town officials and the local businesses on items of mutual interest and for each to receive feedback.
Discussion Summary:
* Town Website: Ways to enhance the link between the Town web site and the WBA – complete listing of members, WBA as “agent”.* Employee Parking: Many business employees are now parking at the old town garage site and behind the Town Hall. Few areas to expand to at present but hopefully as the Town continues to abandon the old garage site, more spaces may be created. In meantime, lighting may be able to be improved especially for the winter months.
* New Preston Public Bathroom: The Board of Selectmen worked to compile plans and estimates to have a public bathroom installed in the New Preston Boys/Girls Club. The approximate cost would be $6500. The plan had been for the costs to be covered by the local businesses, the Town covering utility costs, etc. The project is currently on hold.
* Texaco Gas Station: The Selectmen have had several conversations with the owner about the appearance of the empty site. He graciously did some cleaning up and is presently not interested in accepting other organizations or individuals offers of beautification. He wishes to be able to use or sell the property after remediation is complete.
* Trees/Plaza/Brick Wall/Sidewalk: Litter, mulching, leaf clean up. Town does spring and fall clean up of the entrance area to the Plaza. A trash can may be placed by the telephone booth that could take garbage and recycling. Sharing of volunteer litter pick up, etc. and inviting others to do the same may be helpful.
* Depot Cell Tower: Process continuing on possible Town property behind Highway Department on Blackville Road.
* Town Economic Development Committee: To think about need, advantages for Town, etc.
* Mill Race Road Project: WBA would like to discuss this more, however, mentioning that promoting existing businesses is the priority presently.
Mark Lyon commended the WBA on their activities, promotions, etc. and encouraged continued meetings/conversations.
Next Meeting: October/November 2010.
Adjournment: The meeting was adjourned at 4:57 p.m., as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
REGULAR MEETING
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio, Litchfield County Times.
Public: John Meeker, Chris Collum, Valerie Friedman, Wayne Hileman, Jack Boyer, Jane Boyer, Todd Peterson, Wayne Hileman.Call to Order: First Selectman Mark Lyon called the meeting to order at 5:33 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the June 10, 2010 Regular Meeting of the Board of Selectmen.
By Nick Solley, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Motion:
To reappoint:
o Mark Showalter to Buildings and Properties Commission until 7/1/13.
o Stephen Wadelton to Inland Wetlands Commission until 6/30/13.
o Roger Bohan to Inland Wetlands Commission until 6/30/13.
o Margaret Cheney to Inland Wetlands Commission (alternate) until 6/30/10.
o Nelly Condon to Judea Cemetery Commission until 6/30/15.
o Edwin Matthews to Lake Waramaug Authority until 6/30/13.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Motion:
To appoint Peter Bowman as a full member of the Zoning Board of Appeals until 11/11.
By Mark Lyon, seconded by Nick Solley.
Discussion:
Mr. Bowman is the longest serving alternate and has agreed to become a full member.
The motion passed unanimously.
There is presently a vacancy for an alternate on the Zoning Board of Appeals.
First Selectman’s Report:
Mark Lyon reported on the following:
* Chipsealing has been completed on Nettleton Hollow Road, South Street and Nichols Hill Road.* Cell Tower Update: A $10,000 ex-budget appropriation has been approved by the Board of Finance for the hiring of consultants. Mark, Phil Markert, and Blake Leavitt met with Dick Comey of Municipal Consulting Solutions to discuss the project. More research will be done by the Selectmen and members of the Cell Tower Committee on who to hire with the ultimate goal of doing what is in the best interest of the Town.
* Purchasing Ordinance/Requirements: In response to John Meeker’s request for information on several Town road projects, state bid pricing and awarding of work, Tina Costanzo of the State Department of Administrative Services, was contacted by Mark who referred him to our Purchasing Ordinance (as we do not have a Charter). It reads: Section 10: The purchasing authority (Board of Selectmen) may waive formal bidding procedures when purchasing supplies, materials, equipment and contractual services that are equal to or less than competitive bids awarded by the State of Connecticut. Mr. Meeker asked if we do not go out to bid, how would we know we are getting the best price. Mark explained the benefit of hiring contractors, using vendors, etc. with whom the Town has built a relationship with. Valerie Friedman felt there were also benefits in taking advantage of lower prices provided by other contractors, vendors, etc. Discussion continued with Nick Solley used an example of annual road maintenance, using the came contractor for years that held the price for us, was dependable, etc. Chris Collum asked about several projects that are not considered regular annual maintenance that have occurred in Town and the same contractor has been hired on an hourly basis. Wayne Hileman asked about the policy as to what goes out to bid and what does not. Mark explained that the Ordinance specifies purchases over $6000 must go out to bid and sales over $3000.
OLD BUSINESS:
* Opening of bids for the Purchase of the old Police Boat:
No bids were received.
Motion:
To place a classified ad for the sale of the old Police Boat.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
* Valley Cab petitioning for providing service in Washington:
David Lill of Valley Cab Company, Plainville, CT, came to the Selectmen’s Office to explain they currently provide service down to Litchfield and although they receive numerous requests to provide service in Washington, they are not allowed to do so without petitioning the State Public Utilities Commission. He requested that the Board of Selectmen and any other interested person(s) support their petition should we be notified or asked to do so.* Resolution empowering the First Selectman to execute a contract with the Connecticut State Library:
Motion:
Be it resolved that Mark E. Lyon, First Selectman, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an Historic Documents Preservation Grant.
By Mark Lyon, seconded by Nick Solley.
Discussion:
the Town Clerk applies for this grant annually.
The motion passed unanimously.* Proposal to record all Board of Selectmen’s meetings:
Mark Lyon began the discussion explaining that several people have requested the Board of Selectmen’s meetings be tape-recorded. He, personally, does not see a problem however, did ask in what format – tape, CD, MP3? Once meetings are recorded how long do the recordings need to be kept? These are questions to be looked into. Mary Anne Greene, Selectmen’s Secretary, explained that a written record of motions and votes cast are what is required. She felt that already the minutes give more information than is necessary but does not have a difficulty in having them recorded. Nick Solley asked those present if they were referring to all meetings – for example, special meetings held to open a bid only. Following discussion it was decided to discuss again in two weeks when all Selectmen will be present.* Request from the Housing Commission for an expenditure in the amount of $1500 from the Affordable Housing Fund:
The Board of Selectmen have received a letter from Wayne Hileman, Chairman of the Housing Commission, recommending the B of S request an expenditure from the Affordable Housing Fund. Mr. Hileman explained that the funds would not be needed until there is an accepted offer for the Bronson property.
Motion:
To recommend an expenditure not to exceed $1500 for perc and deep-hole testing at 272 Sabbaday Lane, once an accepted offer is received.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors:
* Chris Collum requested the Selectmen consider requiring a “quorum” to vote on issues on Town Meeting Agendas. He explained his opinion that attendance at the Town Meeting at which the budget is approved and at which only 20-30 people vote does not appear to be a fair representation of the entire town. The Selectmen explained that plenty of notice is given about the meetings, Legal Notices are published, the sign on the Town Hall lawn, etc. – if people choose not to attend that is their decision. They further mentioned that there has been discussion about holding the Town Budget Hearing and the Town Meetings on a Saturday morning to allow weekend residents to attend. This would require a change to the Town’s Ordinance that specifies when Town Meetings will be held. More discussion will continue on this subject. Todd Peterson suggested that those who feel there should be a larger attendance at Town Meetings could help by writing Letters to the Editor, etc.* John Meeker suggested that bids, employment ads, etc be placed on the Town’s website, local bulletin boards, etc.
* Jane Boyer and Valerie Friedman also suggested that more noticing of bids, job openings, etc. would be perceived as much more open.
Adjournment:
Motion:
To adjourn the meeting at 6:42 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: June 17, 2010 June 10, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Jane and Jack Boyer, John Meeker, Chris Charles, Duncan Woodruff, Wayne Hileman.Call to Order:
First Selectman Lyon called the meeting to order at 5:30 a.m.Approval of Minutes:
Motion:
To approve the minutes of the May 27, 2010 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
* Resignation of Brad Sedito from Zoning Board of Appeals:
Mr. Sedito has submitted a letter dated June 9, 2010 indicating his decision to resign from ZBA. The Selectmen accepted his resignation and asked that the minutes again reflect the Town’s deep appreciation for his 19 years of service on this commission. Mark has contacted Peter Bowman, the longest serving alternate to determine his willingness to move us to a full member – if he is, this appointment will be made at the next Selectmen’s meeting. There will then be an alternate vacancy.* Upcoming re-appointments:
The following commission members are up for re-appointment at the end of June:
Building & Property – Mark Showalter;
Inland Wetlands – Stephen Wadelton, Roger Bohan and Margaret Cheney;
Judea Cemetery – Nelly Condon;
Lake Waramaug Authority – Edwin Matthews.
These reappointments will be made at the next Selectmen’s meeting.
Anyone else interested in submitting his or her name, may do so before then for consideration.
First Selectman’s Report:
Mark Lyon reported the following:* Route 202 and Route 45 Scenic Road Designation:
Notification has been received that a 2.8-mile section of Route 202 and a .5-mile section of Route 45 have been designated as a Scenic Road. The Conservation Commission began this initiative 1-½ -2 years ago. Thank you to them for their efforts.* Housatonic Railroad:
Communication has been received that Market Street Research of Northampton, Massachusetts has been hired by Housatonic Railroad to research the viability of instituting passenger service on the line from Danbury to Pittsfield.
OLD BUSINESS:
None.
NEW BUSINESS:
* Chipsealing of Town Roads:
Annual road oiling and stone chip sealing will take place June 16-18, 2010, weather permitting, on the following roads: Nettleton Hollow Road, Nichols Hill Road, South Street, Curtis Road and Popple Swamp Road.* Sale of Police Boat:
Washington, Warren and Kent have purchased a new police boat for use on Lake Waramaug. Monies from the sale of the old boat will be divided between the three towns.Motion:
To extend an Invitation to Bid for the sale of a 20-foot 2000 Hydro Yatch, Model 205, with a Mercury Cruiser 3.0 engine and Alpha One out drive. Boat has center console and T-top. Comes with trailer. Sealed bids will be due by June 24, 2010 at 4:30 p.m. in the Selectmen’s Office. Minimum bid of $2000.00.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Visitors:
* John Meeker thanked the Selectmen for the information he had received regarding the renting of the beach house and hiring of the caretaker.* Jane Boyer had heard that Hank Vallely had secured the beach house and caretaker job after responding to an advertisement in the paper. She asked why this position was not advertised for the most recent occupant and she felt there were other young couples in town that may have been interested. Nick Solley explained that over the years there has been a number of different ways used to secure the tenant and caretaker and basically the “policy” was to find a tenant that was willing to do the job and whom the selectmen felt would do a good job. After looking into the past records and speaking with former selectmen, it appears as if it was felt best not to open to the public by advertising for a number of reasons. No record of advertising in a paper has been found. Mrs. Boyer also asked about the number of toilets at the Town Beach - seeming excessive. It was explained that the number installed is to code – the number being determined by the number of beach users.
* Chris Charles is of the opinion that the Housing Trust should have possibly been involved in the renting of the beach house and the unit could have been considered affordable housing. If the Housing Trust had been involved they could have given priority to Washington residents. Chris then spoke about the Moore property and his view has always been that the Town’s purchase of it was a good idea for the Town and if it had been done 5-6 years earlier it could have been purchased for a lower amount. However, he also feels that the property should have been purchased with general funds not Open Space Funds. By using these funds the uses are limited. He feels the Selectmen and the Town have not looked at all possible uses and now have created a situation where the property cannot be used for anything else. The Selectmen reminded Chris that the purchase of this property with Open Space Funds was approved by the townspeople at a Town Meeting on April 9, 2009. Jim Brinton reminded Chris that at the Town Meeting, the housing component, which Chris has mentioned at prior meetings, was mentioned but the Town voted for open space. Chris again expressed his opinion that if planners had been involved, 28 acres may still be used for open space but a comprehensive study should have been done indicating possible different uses of the property. Mark Lyon reiterated the fact that the purchase was initiated by the Conservation Commission using Open Space Funds and approved at the April ’09 Town Meeting after Chris had expressed his opinion about housing and other uses at that meeting.
* Jane Boyer asked if there was a need for a new septic system in New Preston, could the property be used for that. Mark explained that the Town Attorney and Attorney Mike Ziska have been consulted on this and it would be an “untested situation”. According to Town Ordinance if purchased with Open Space Funds, it should remain Open Space, and kept in its natural state. If an underground septic system were installed, would it change the “natural state”? These are unanswered questions at the present time but the subject would certainly be explored further.
Adjournment:
Motion:
To adjourn the meeting at 6:14 p.m. to enter into Executive Session to discuss personnel matters.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Executive Session ended at 6:26 p.m. and the Selectmen re-entered the Regular Meeting.
Adjournment:
Motion:
To adjourn the meeting at 6:26 p.m. as there was no further business for discussion.
By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: June 4, 2010 May 27, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen Nicholas N. Solley. James L. Brinton (arrived 6:05 p.m.)
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Valerie Friedman, Diane Dupuis, Chris Charles, Chris Collum, John Meeker, Kathy Gollow, Duncan Woodruff.Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
Approval of Minutes:
* Motion:
To approve the minutes of the May 13, 2010 Regular Meeting of the Board of Selectmen with the following correction:
under First Selectman’s Report, Titus Road Clean-up, 250 yards of topsoil should be 2500 yards.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Motion:
To approve the minutes of the May 26, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
* Resignation of Brad Sedito:
Mark reported that he received an email from Brad Sedito, Chairman of the Zoning Board of Appeals, indicating that he would be resigning as he is not currently living in Washington as a result of the loss of his home to fire. The Selectmen thanked Brad for his 19 years of service on the Commission and when a formal resignation is received, an alternate member will be moved up to a full member. An alternate vacancy will then need to be filled.* Housing Commission vacancies:
As a result of the Town Meeting, the ordinance creating the Housing Commission was amended so that three alternate members could be added. Interested persons will be sought.
First Selectman’s Report:
Mark Lyon reported the following:
* Chipsealing:
Kevin Smith, Highway Director, is working on the list of roads to be chipsealed this spring.* Titus Road Cleanup:
Grading has been completed, topsoil has been spread and some areas will be seeded.* 108 New Milford Turnpike:
The Conservation Commission will be holding a public meeting on June 8, 2010 at 7:00 p.m. at the New Preston Congregational Church. The Commission is working on a stewardship plan and is seeking input from the community.
NEW BUSINESS:
* Appointment of Subregistrars to the Registrar of Vital Statistics (Town Clerk):
By State Statute, each local Registrar of Vital Statistics is required to appoint at least 2 persons as Subregistrars for the purpose of issuing burial or cremation permits for any death in the registrar’s town when the town official is closed.
Motion:
To appoint (as recommended by Town Clerk Sheila Anson) Lissa Lovetree of Munson-Lovetree Funeral Homes, Woodbury, CT and Lawrence Lillis of Lillis Funeral Home, New Milford, CT as Subregistrars for the Town of Washington.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Board of Selectmen approval of Rate Bill set by the Board of Finance for Fiscal Year 2010-2011:
Motion:
To approve the Board of Finance’s setting of a tax of eleven mills on the dollar on the grand list of October 1, 2009. A Rate Bill was made in accordance with the vote of the Board of Finance on May 20, 2010.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Hiring of Consultant for review of Cell Tower lease:
Mark explained that he, Nick Solley, Phil Markert of the Conservation Commission and Town Attorney David Miles met to discuss the proposed Cell Tower lease from Verizon regarding the installation of a tower on Town property on Blackville Road. David Miles reviewed the lease and felt there were some points that may not be in favor of the Town in commercial aspects. He recommended that the Town hire a consultant that has expertise with cell tower issues. An approximate cost will be gotten and the Selectmen will go to the Board of Finance for an ex-budget appropriation if necessary. The Selectmen, Town Attorney and Conservation Commission will work together in selecting this consultant. Diane Dupuis, member of the Conservation Commission and Chairman of the Cell Tower Sub-committee requested that she be included in all future meetings on this subject. Mark reminded Diane that he has continually notified her when materials and information
have been received, made them available to her and would continue to do so. He also explained that she, Susan Payne, Chairman of the Conservation Commission, and Phil Markert, also a member of the Conservation Commission and Cell Tower Sub-Committee, had been notified about the meeting with David Miles and were asked, if they would like, to submit comments is they were unable to attend. They will continue to be “kept in the loop”.
Visitors:
* Chris Collum suggested that the Selectmen speak to other towns that have cell towers on town property and review their leases. He voiced concern about spending funds on a consultant when the final document may be very similar to what other town’s have. Mark explained Roxbury and Kent’s leases were reviewed and that Attorney Miles had concerns for Washington that were not addressed in either. He also stated that the Selectmen felt it would be irresponsible not to solicit advice from those who are well versed on the subject and to be looking out for the Town’s best interest. Valerie Friedman asked if there were any time constraints to respond to the lease. Mark explained that once a technical report is filed (and this may not be done until Verizon receives a favorable response to the lease proposal) there is a 60-day period in which a public informational meeting is held, another balloon float scheduled, etc.* John Meeker read and submitted three letters requesting information pursuant to the State of Connecticut Freedom of Information Act dealing with rental applications for the Lake Waramaug Beach House; employment applications for the positions of Riverwalk Maintenance person, Washington Fire Inspector and Highway Department employees hired in the previous two years; invoices and cancelled checks issues to contractors or sub-contractors who worked on Rumford Road, Wooster Road, Plumb Hill Road, Shearer Road and West Morris Road intersection. The Selectmen assured Mr. Meeker the office would provide the information requested.
* Duncan Woodruff asked about the duties of the Caretaker at the Town Beach. He explained that he and his wife were tenants of the Beach House when they were first married. They did not pay any rent and listed the duties they performed in return. Mark explained that the duties today are very similar and the new tenants are paying $500 a month rent in addition to performing these duties. The Selectmen assured Mr. Woodruff that they would get him the information he requested on the duties of the caretaker.
* Diane Dupuis asked if the Boat Launch Inspector was provided housing. The Selectmen explained he is not and that he was offered the opportunity of continuing as the Caretaker with the increased rental amount in the new Beach House and he declined. The salary for the Inspector is a separate line item in the Town’s General Fund Budget under the Parks and Recreation Commission.
Adjournment:
* Motion:
To adjourn the Regular Meeting of the Board of Selectmen at 6:08 p.m. to enter into Executive Session to discuss a personnel matter.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Executive Session was adjourned at 6:52 p.m. and the Selectmen re-entered the Regular Meeting of the Board of Selectmen.
Adjournment:
* Motion:
To adjourn the Regular Meeting of the Board of Selectmen at 6:52 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 27, 2010 May 26, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley. Town Attorney David Miles; Conservation Commission Member Phil Markert. Conservation Commission Chairman Susan Payne and Member Diane Dupuis were invited to attend or submit written comment.
Call to Order: First Selectman Mark Lyon called the meeting to order at 10:15 a.m.
Motion:
To adjourn to Executive Session to discuss a real estate transaction.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Executive Session was adjourned at 11:50 a.m. and the Selectmen re-entered the Special Meeting.
Adjournment:
Motion:
To adjourn the meeting at 11:50 a.m.
by Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 18, 2010 May 13, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Valerie Friedman.Call to Order:
First Selectman Lyon called the meeting to order at 5:33 p.m.Motion:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Jim Brinton.
Discussion:
Mark explained this would have to do with the appointment of an alternate to the Inland Wetlands Commission.
The motion passed unanimously.Minutes:
* Motion:
To approve the minutes of the April 29, 2010 Regular Meeting and the May 6, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations:
* Appointment of Bob Papsin as an alternate to Inland Wetlands:
Mark reported that Bob Papsin has expressed his wanting to volunteer as an alternate to the IW Commission. He has emailed Mark his willingness to make the commitment and understanding of the time involved. He has attended several meetings, met with Chairman Tony Bedini and is willing to attend workshops. Bob has recently retired from working with State’s DEP. Following discussion, the Selectmen felt there was no need to wait until the next meeting to appoint Bob. Motion: To appoint Robert Papsin, registered unaffiliated voter, as an alternate to the Inland Wetlands Commission until 6/30/12. By Nick Solley, seconded by Jim Brinton and unanimously approved.First Selectman’s Report:
Mark Lyon reported the following:
* Titus Road Clean-up is progressing. Processing has begun and to date 250 yards of topsoil has been generated. Rough grading 125 feet from river has started and, weather permitting, the Town is within a week from completing the agreed plan with Inland Wetlands in regard to the violation issued against the Town.
OLD BUSINESS:
* Town Meeting Agenda:
The third item on the May 20 agenda is to amend the Ordinance Establishing a Housing Commission. The amendment would allow for the appointment of two alternates as follows:
The Commission shall consist of five (5) ADD: REGULAR members ADD: AND TWO (2) ALTERNATE MEMBERS who shall be electors of the Town of Washington, and shall serve without pay, to be appointed by the Board of Selectmen.
The initial appointees of the Commission shall be one (1) member who shall serve for a term of one (1) year; two (2) members who shall serve for a term of two (2) years; two (2) members who shall serve for a term of three (3) years; all such members to hold office to the first day of July in the year of the expiration of their term and thereafter, all appointments shall be for a term of three (3) years expiring on the 30th day of June. ADD: The initial alternate appointees of the Commission shall be one (1) alternate member who shall serve for a term of one (1) year; one (1) alternate member who shall serve for a term of two (2) years; all such alternates to hold office to the first day of July in the year of the expiration of their term and thereafter, all appointments shall be for a term of three (3) years expiring on the 30th day of June.
NEW BUSINESS:
* Northwest Connecticut Regional Housing Council:
Jack Boyer, a member of this Commission, has spoken with Mark Lyon regarding the Town of Washington making a $100 contribution. There are thirteen member towns and the contribution is used for payment of secretarial services, presentations, etc. Motion: To contribute $100 to the NW Council of Housing Commission. By Mark Lyon, seconded by Nick Solley and unanimously approved.Visitors:
* Valerie Friedman asked about there being a public informational hearing on the cell tower. Mark explained that the first step in the process – receipt of a draft lease, has occurred (which is being reviewed by Town Attorney David Miles). Following the receipt of a technical report from Verizon there will be a 60-day period in which a second balloon float will occur as well as the public informational meeting. Verizon can take information received at this meeting and possibly make changes to the final application that would be submitted to the Siting Council. Valerie asked if there would be a need for a Town Meeting to approve the lease, and/or the placement of the cell tower on Town property. The Selectmen are awaiting David Miles’ comments and answers to these type of questions.Adjournment:
Motion:
To adjourn the meeting at 5:51 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 8, 2010 May 6, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Visitor: Reginald Keith Templeton.Call to Order:
First Selectman Lyon called the meeting to order at 7:11 p.m.NEW BUSINESS:
Setting the Agenda for the May 20, 2010 Annual Town Budget Meeting:
Motion:
To set the Agenda for the May 20, 2010 Annual Town Budget, at 7:30 p.m., Bryan Memorial Town Hall, as follows:
1. To consider and act upon the proposed General Fund Expenses and Transfers for the 2010-2011 fiscal year.
2. To consider and act upon the proposed Nonrecurring Capital Expenses for the 2010-2011 fiscal year.
3. To amend Ordinance #121 Establishing a Housing Commission.
By Mark Lyon, seconded by Jim Brinton.Discussion
Mark explained that the amendment to the Ordinance Establishing a Housing Commission would allow for the appointing of two alternates to the Housing Commission.The motion passed unanimously.
Adjournment:
Motion:
To adjourn the meeting at 7:13 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 7, 2010 April 29, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present:
First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.Call to Order:
First Selectman Lyon called the meeting to order at 5:05 p.m. and the selectmen immediately entered into Executive Session for a personnel discussion.The Selectmen re-entered the Regular Meeting of the Board of Selectmen at 5:30 p.m.
Present at the Regular Meeting:
The Board of Selectmen.
Press: Ann Compton – VOICES
Public: Valerie Friedman and Chris Charles.Approval of Minutes: Motion:
To approve the minutes of the April 15, 2010 Regular Meeting of the Board of Selectmen with the following correction:
Under First Selectman’s Report – it should read Planning and Flood Plain Study.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
First Selectman Lyon reported the following:
Bryan Plaza Trees:
Thank you, again, to Mrs. Jan Poskas for her donation to purchase the new American Elm trees that have been planted in the Plaza under the direction of Tree Warden Tom Osborne and the Town Highway Department.Boat Launch:
Has opened for the season. The new inspection procedures appear to be working well.Town Beach House:
Work is just about completed on the landscaping phase, tenants will be moved in as of May 1st.Titus Road Property:
Steps have been taken to address the Inland Wetlands violation. Materials have begun to be hauled out and/or moved.Budget:
Figures to be presented at the Budget Hearing are posted on the Town’s website.School Budget Vote:
May 4, 2010.
Budget Hearing May 6, 2010 7:30 p.m.; Annual Town Budget Meeting May 20, 2010 7:30 p.m.Long Range Plan for Bryan Plaza:
Following the Public Hearing on the taking down and planting of trees in Bryan Plaza, several residents voiced the opinion of there being a long range plan for the Plaza – plantings, sidewalks, etc. Jim Brinton suggested that a committee, made up of interested business owners, members of the Garden Club, Planning Commission, would be beneficial.
OLD BUSINESS:
Cell Tower on Town Garage Property:
Mark reported that there was no more information at the present time. A draft of the lease between Verizon and the Town has been sent to the Town Attorney for his review. The question was asked if someone who has dealt with municipal cell tower installations should also review it. Jim Brinton felt that the lease was quite straightforward and we should wait for Attorney David Miles opinion before hiring anyone else at this point. Valerie Friedman asked about the rental fee that would be paid to the Town if the tower were installed. Mark explained that $1800/month has been offered but this could vary depending on the number of “co-locators” on the tower and may be somewhat negotiable. Jim offered the opinion that the Town was not considering this as a way to generate revenue but as a way to improve communication services.
NEW BUSINESS:
None.
Visitors:
Valerie Friedman read and asked that the following letter become part of the minutes:
Washington is a small town, and because some people wear many hats, it is critical that their objectivity and honesty not be called into question. Decisions should always be based on what is best for the town, and never about personal gain. Personal gain can be financial but it can also be about loyalty to outside interests. Neither of these is acceptable, and the leadership of the town should bend over backwards to make sure its integrity is not compromised.
Two events have come to my attention that concern me and raise questions about whether these standards have been met.
The first event involved information mentioned at the IWC show cause hearing regarding the dumping of material at the old town garage site. It was stated that some of the material came from the Rumsey ice hockey rink excavation. An obvious question is why the town became responsible for this material. What was the agreement between Rumsey and the town leadership that caused the town to take on the burden of disposal for a private institution in town? If, as the Voices article on this subject states, the town needed the material, why – years later – is the material still sitting at the old town garage site?
The next event involves the choice of the son of the First Selectman to reside in the town’s recently constructed beach house on Lake Waramaug, paying a modest rent with some seasonal duties. Although Park and Rec Commission minutes state that David Lyon and his girlfriend were selected from among several qualified applicants, the choice raises questions about the objectivity by which the process was conducted. Why should the son of the First Selectman – who I admit not to know, and is probably a fine young man – be an applicant for what could be considered a patronage position when bestowed on a family member? If this happened in a larger municipality, questions would be raised about preferential treatment; why should the situation be any different in Washington?
These are just a few examples of actions that confirm my belief that the town needs an Ethics Code to provide leadership and oversight direction. The goal of an Ethics Code is to provide guidelines so that elected and appointed town officials operate in ways that do not compromise the standards of objective and honest leadership. An Ethics Code would require that actions such as these and others undertaken by the Board of Selectmen and the town’s appointed and elected officials take place in public and with full disclosure. If the leadership is operating properly, they have nothing to fear from an Ethics Code. If not, that is exactly why an Ethics Code is necessary.
Small towns need to hold themselves up to the same level of scrutiny as larger municipalities. Just because it has always been done this way does not mean there is not an opportunity to eliminate any question about the process by which business is conducted in our town. An Ethics Code would provide a valuable tool in that direction.
- Valerie FriedmanDiscussion:
Mark explained that several years ago the State of Connecticut had initiated an effort to have Towns adopt Ethic Codes but was felt to be cumbersome, too involved, etc. and never went anywhere. Recently the Northwest Council of Governments began working on a more user friendly, shorter version. This has not yet been completed. Jim Brinton voiced the opinion that in a town such as Washington, volunteers, people with concerns, etc. should be able to talk about matters they have questions on openly and deal with the subject matter directly with those involved and be able to do so immediately without going through a process that would be necessitated by a written Ethics Code. Mark explained that the materials from the Rumsey Hall School project were accepted at our site on Titus Road because it was an opportunity to get needed materials for the completion of Titus Road grading at no cost. In the meantime, more materials were generated by the Town than had been expected and therefore the overage. Jim explained that a committee made up of himself, Nick Solley and several members of the Parks and Recreation Commission did the selection of David Lyon and his girlfriend as caretakers and tenants at the Beach House. Mark Lyon was not involved in any way in the process and several applicants were interviewed. He agreed that David should not be given special attention and that he also should not be denied the opportunity to apply. Valerie felt that most volunteers would be in favor of signing a Code and would not diminish people’s interest in serving the Town. Jim felt it might. Nick Solley voiced his opinion that he felt that there are standards – written and unwritten – that commissioners must abide by. Mark explained that should the NW COG put together a code that Town’s sign on to, a Regional Ethics Board would be established that would review matters brought before it. This would keep it from being judged by someone in the same Town.Chris Charles stated that he has worked in many towns and has seen corruption. For the most part, he feels Washington is fortunate to have commissions that work effectively and has seen examples of commissioners recusing themselves if there is a possibility of a conflict of interest, etc. However, he does feel there are instances where he has requested information or brought up an issue that has either been dismissed or has received no response. He suggested that meetings with the various commissions and the Board of Selectmen be held more frequently to discuss matters of importance and to define roles clearly.
Adjournment:
Motion:
To adjourn the meeting at 6:00 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 28, 2010 April 15, 2010
TOWN OF WASHINGTON
Tree Warden
Public Hearing NotesPresent:
Tree Warden Tom Osborne, First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley. Members of the public.Introduction:
First Selectman Lyon thanked those in attendance for coming and explained that this was a “Tree Warden Public Hearing” on the removal of three trees in Bryan Plaza. The Hearing was requested following the posting of notices on the trees that would be removed. The plan to purchase and plant five American Liberty Elm trees came after the removal of diseased trees last year and the opinion that the three remaining trees should be removed. Tree Warden, Tom Osborne, looked into the American Liberty Elm and found an opportunity and source to purchase five of these trees that are resistant to the Dutch Elm Disease. A Washington resident has generously donated the funds for the purchase. Mark introduced Tom.Tree Warden Tom Osborne:
Tom explained that the trees that have been marked for removal were reviewed by himself as Tree Warden, whose duty is the care, pruning and removal of public trees, Arborist Gary Lord of Lord Tree Experts, First Selectman Mark Lyon, Selectman Jim Brinton and Kevin Smith, Highway Director. The trees are Norway Maples and are on the Washington Market side of the Plaza. Tom took the time to explain each of the trees and what the problem with them is – i.e. structurally weak crotches, girdling roots, dead limbs, frost cracks, rot, moss, trunk damage, etc. He also stated that it is his feeling, when possible, that trees taken down should be replaced.Tom opened the floor to the public.
Gay Canal, who requested the hearing, expressed the opinion that generally it is not an accepted horticultural practice to plant all the same species of tree in the same area. Tom agreed if there were going to be large numbers of trees of the same species in a limited area and reminded that there are still other species in the Plaza. He distributed information on the American Liberty Elm.
There was further discussion about keeping the trees “safe” from cars, developing a more detailed and long-range plan, involving other organizations, arborists, etc.
As there was no further comment, or dissension, the hearing was closed and Tom, after conferring with the Selectmen gave his decision as follows:
“These trees were planted after the 1955 flood, so they are approximately 50 years old. The average life span of an urban tree is between 15 and 50 years. These trees are not specimen trees. They are not memorial trees or special in any way. An arborist has recommended they be removed. I have marked them as trees needing to be removed. There is a plan to replace three trees with five young trees of size. I find that the marked trees should be removed."
Tom Osborne
Tree Warden
Town of WashingtonRespectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 8, 2010 March 31, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Tony Bedini, Chris Charles.Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m.
MOTION:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Nick Solley.
Discussion: Mark explained that the additional items were a draft resolution regarding the boat launch and business from a Board of Finance Meeting.
The motion passed unanimously.
Approval of Minutes:
Motion:
To approve the minutes of the March 18, 2010 Regular Meeting and the March 25, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Communications: None.
Appointments/Resignations:
Re-appointment of Robert Tomlinson to the Board of Directors of Litchfield County Dispatch:
The Board of Selectmen has been notified that Robert “Rocky” Tomlinson, the Town of Washington’s representative on the Board of Litchfield County Dispatch, needs to be reappointed. The Chiefs of both the Fire Department and the Ambulance Association are in agreement with this reappointment.
Motion:
To re-appoint Robert Tomlinson to the Board of Directors of Litchfield County Dispatch as the Town’s representative.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
First Selectman’s Report:
First Selectman Lyon reported the following:
Planting of Trees in Bryan Plaza:
As follow up to the discussion at the last Regular Meeting of the Board of Selectmen, a request was made to the Village Improvement Society for the purchase of trees for the Plaza. Jan Poskas heard of the project and has contacted the Selectmen’s Office explaining her wish to donate the funds for the project. The Selectmen gratefully accepted her offer and would like the record to show the appreciation of the Town to Ms. Poskas for her generosity! A letter expressing the Town’s gratitude will be sent to her.Energy Grant for Photovoltaic Solar System at Arrow Point:
The final commitment had been received that was applied for by the towns of Warren and Washington.Verizon Cell Tower proposal:
Actual and simulated photos of the proposed tower site on the Town’s highway department property have been received. At the present time, a tower between 100 and 110 feet tall with triangular arms is being proposed (not a monopole). The technical report and a draft lease proposal are being worked on and will be sent to the Town as soon as they are completed. The Selectmen will have the Town Attorney review as well as other interested individuals. The Board of Selectmen will also compare what is received with other neighboring town’s contracts regarding cell towers.
OLD BUSINESS:
NEW BUSINESS:
ActualFood.com venture proposed by Greg Grinberg:
Mr. Grinberg will be invited to the next meeting to discuss further.Discussion of funding of Flood Plain study at old town garage site:
Mark Lyon and Nick Solley will be attending next week’s Planning Commission meeting to request using funds that had been allocated for the Depot Study and that are remaining in the Capital Budget to be used for engineering and survey work at 16 Titus Road. If possible, all parties concerned would like to extend the study to include the Primary School grounds. Until the flood plain issue is resolved, it appears as if any suggestions regarding the old town garage property and/or the Primary School grounds cannot go further. The engineering and survey work will need to go out to bid if the Planning Commission is in agreement with the request for funds.Waiving of rental free for a fundraising event at the Pavilion:
A request has been received from the McGrath family who is renting the Pavilion in June for a picnic/fundraiser with all the proceeds being donated to the American Federation for the Prevention of Suicide.
Motion:
To waive the fees for the renting of the Pavilion as requested by the McGrath family.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Ex-budget Appropriation for Fire Department:
The Board of Finance approved an ex-budget appropriation for equipment for the Fire Department at their meeting last week with the condition that it be approved by the Board of Selectmen.
Motion:
To approve the ex-budget appropriation request by the Fire Department and to review all invoices received prior to approval for payment.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Boat Launch Inspection Procedure:
The Lake Waramaug Authority and the Parks and Recreation Commission, along with Resident Trooper Sordi have written procedures for the inspection of boats prior to their entering Lake Waramaug. The procedures/regulations allow the Authority to enforce the inspection process. The Parks and Rec have accepted the regulations as submitted by the Authority and approval is required by the Board of Selectmen. The Selectmen will review and take action at their next regularly scheduled meeting.
Visitors:
Chris Charles asked the Selectmen about the road materials being stored at the old town garage site on Titus Road. Mark explained that much of the material would be processed and re-used by the Town Highway Department. The Town is hopeful that in the not too distant future there will be an alternative space for storing of such material. Chris further explained that several years ago a sub-committee, formed by First Selectman Alan Chapin, looked into accessing property above the Blackville Road Highway garage and members of that committee may be able to share information. This may also have bearing on the proposed cell tower site.
Adjournment:
Motion:
To adjourn the meeting at 6:10p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 30, 2010 March 25, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times.
Presenter: Peter Talbot
40-50 townspeople.Call to Order:
Mark Lyon called the meeting to order at 5:30p.m. by welcoming and introducing Peter Talbot, Architect. Mark explained that Peter would be making a presentation, entitled Mill Race Road Project that involves the Town-owned property at 16 Titus Road – the old town garage site.Mill Race Road Project Presentation by Peter Talbot:
Peter thanked all those attending and began by explaining that his work on this project evolved from the 1993 Plan of Conservation and Development and his being hired in 1995 to complete a study of this property. Despite a technological glitch and Peter’s disappointment in not being able to give his power point presentation, he gave a very informative explanation of the Mill Race Road Project he has spent countless hours on.Peter explained he has received letters of support from the Town’s Housing Commission, Conservation Commission and Planning Commission. He is requesting support from the Board of Selectmen for funding for engineering and survey work at the site that would determine flood plains and flood ways. This would be for a cost of approximately $16,200. Once these studies are completed and results in, the community can begin to think realistically what can be done with this property and it’s being incorporated into the Town’s villages.
Peter has spoken with various Commissions, Town organizations and abutting landowners about his project ideas that could include housing and recreational areas. He further mentioned that his reason for working on this now is that it gives the Town and it’s townspeople time to think and plan for the growth of the Town. FEMA is currently working on a remapping of flood plain areas for flood insurance maps, therefore making this a perfect time to do the aforementioned studies. This work could possibly incorporate the Primary School grounds as well.
Several attendees asked questions of Peter and several spoke in favor of his ideas and commended the work done. There was overwhelming support for the Town’s expenditure of funds for the studies from those present at this meeting.
Nick Solley explained that the 16 Titus Road Committee and Board of Selectmen have made a request to the Planning Commission to request their recommendation to use funding that was remaining from the Depot Study that would allow $16,000-$17,000 to be used for engineering and survey work at 16 Titus Road.
No formal motions were made or acted upon.
Adjournment:
The meeting was adjourned at 6:40p.m. as there was no further business for discussion.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 25, 2010 March 18, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.
Press: Ann Compton
Visitors: Mark Showalter, Duncan Woodruff, Adam Woodruff, Eric Epstein, Wayne Hileman.Call to Order: First Selectman Lyon called the meeting to order at 5:29 p.m.
Minutes:
Motion:
To approve the minutes of the March 4, 2010 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Susan Payne, Chairman of the Conservation Commission, has requested the minutes of the February 25, 2010 Special Meeting of the Board of Selectmen with the Land Use Chairmen, to be amended. The posted minutes stated that Washington has a goal of protecting the rural character by maintaining 30% as open space and that this goal had been exceeded between acreage protected by easements, Steep Rock, State Parks, etc. This needed to be corrected:
Motion:
To correct the record to state: the open space permanently protected, consists (to the best of Susan’s ability to calculate at the meeting) of 5543 acres, plus State parkland and PDR farmland for a total of 6,406 which equals 25.86% of the Town’s acreage. The Town Plan of Conservation and Development is 30% by 2015.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:
2010-2011 Budget:
The Board of Selectmen has been working for several weeks on the budget and will be presenting a draft to the Board of Finance on Monday, March 22nd.Washington Environmental Council:
The Council has a goal of having 40% of Washington’s total tonnage be “recyclable” by 2014 and they have several proposals on how to reach this goal. Solid waste disposal costs have decreased by $1/ton – recyclables by $3/ton. Several towns have ordinances requiring residents to use clear bags for their disposal – if recyclables are discovered in the bags, the person can be fined. The Selectmen would like to work with the WEC and hopes to use less aggressive steps at first to achieve the goal of having townspeople increase recycling.
OLD BUSINESS:
Awarding of Bid for Fire Apparatus Body:
Duncan Woodruff, a member of the Fire Department’s truck committee reported that the committee had reviewed the three bids received and felt that Firematic followed the specs that had been provided by the Fire Department and they also were the lowest bidder. Duncan went on to provide several additional reasons for their suggestion of Firematic which included delivery time, size of tank, materials used, payment, warranties, etc.Motion:
To accept the recommendation of the Truck Committee of the Washington Volunteer Fire Department and award the bid for the Fire Apparatus Body to Firematic, Rocky Hill, CT for $219,700.00.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS:
Housing Commission request for an expenditure of $500 from the Affordable Housing Fund for a professional land appraisal.
The Board of Selectmen received a letter from the Housing Commission stating that at their March 8, 2010, the following recommendation was unanimously approved: To recommend to the Board of selectmen an expenditure from the Affordable Housing Fund not to exceed $500 for a professional land appraisal of a newly drawn parcel at 272 Sabbaday Lane. The parcel to be appraised is intended to be used for affordable housing purposes in the Town of Washington. Wayne Hileman, Chairman of the Housing Commission, further explained the piece of property being discussed as a parcel owned currently by Estelle Bronson. She and her family have been working with the Housing Commission.Motion:
To approve the request of the Housing Commission and to request the expenditure from the Board of Finance.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Tree Warden report re: planting of trees in Bryan Plaza:
Tree Warden, Tom Osborne approached the Selectmen regarding the American Elm Program that has been working on developing an elm tree that would be genetically resistant to Dutch elm disease. Through the Program the Town would be able to purchase several trees, depending on size, for $1700 to $2400. Several trees were cut down last year in the Plaza and two more may be coming down in the near future. Jim Brinton mentioned the possibility of Yardapes volunteering some time to plant the trees and Mark Lyon explained the Town Highway Department will remove stumps and perform necessary prep work. As funds are not in the current budget and the program may not have the same offer next year, the suggestion was made to request funding from the Village Improvement Society for this project.
Visitors: None.
Adjournment:
Motion:
To adjourn the meeting at 6:00 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 9, 2010 March 4, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present:
First Selectman Mark E. Lyon, Selectmen Nicholas N. Solley.
Public: Chris Charles, Mark Showalter, Donald Etherington, Duncan Woodruff, and Adam Woodruff.
Bidders: Walt Little, Firematic; Mark Wnuk, Greenwood Emergency Vehicle; Eric Epstein, Gowans-Knight.Call to Order:
First Selectman Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
Motion:
To approve the minutes of the February 18, 2010 Regular Meeting and the February 25, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported:
* Telecommunications Tower:
On Tuesday, 3/2, Verizon did a test of the proposed site for a tower on the Town’s property behind the upper highway garage on Blackville Road. Although no formal report has yet been generated it appeared to be a favorable site. The Board of Selectmen has asked Kent and Roxbury for input on their agreements for towers in their respective towns. Town Counsel would review any agreement that Washington may make. Once a technical report is received; a lease agreement will be done, followed by a public information meeting.* Bee Brook Road Bridge:
The DOT has delivered their final design plans for the reconstruction of the bridge by the entrance to Hidden Valley. They are in the Selectmen’s Office for anyone who would like to review them. Construction would begin in the spring/summer of 2011. The completed project will include a pedestrian bridge.* Route 45, New Preston/Retaining Wall:
Plans for this project have been received and are in the Town Clerk’s office for review. The posted detour for this project will be Route 341 – Route 202. Construction is expected to begin late winter 2011 in hopes of being completed by Memorial Day 2011.
OLD BUSINESS:
* Opening Bids for Fire Apparatus Body:
The following bids were received:Note: 5 Star Fire, East Hartford, CT wrote stating their inability to bid on this project but requested they remain on our bidders list. Bids were turned over to the Fire Department’s Truck Committee and will be awarded at the March 18, 2010 meeting of the Board of Selectmen.
Firematic, Rocky Hill, CT $219,700.00 Greenwood Emergency Vehicles, No Attleboro, MA $259,877.00 Gowans-Knight, Watertown, CT $232,600.00
NEW BUSINESS:
* Signing of contract with New Milford Health Department:
Mark explained that the contract is the same as previous year with no increase in basic fees. Should a part-time sanitarian be required for restaurant inspections their may be an additional charge. At present this service is covered within the hours specified in the contract.Motion:
To sign the Health Department Agreement with New Milford for the period July 1, 2009 – June 30, 2011.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Signing of agreement with Steep Rock/Judea Garden:
Judea Garden will be in its second season at the Macricostas Preserve. The Town of Washington will continue to provide the insurance for volunteers working on Steep Rock land. Town Counsel reviewed the agreement last year and there are no changes.Motion:
To sign the agreement for the continuation of Judea Garden on Steep Rock land with insurance provided by the Town of Washington.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: None.
Adjournment:
Motion:
To adjourn the meeting at 5:50 p.m. as there was no further business for discussion.
By Nick Solley, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 3, 2010 February 25, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present:
First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Land Use Chairmen, Commissioners, Staff and Visitors:
David Owen, Steve Wadelton, Addie Roberts, Sarah Gager, Wayne Hileman, Alison Gilchrist, Kelly Boling, Susan Payne, Gary Fitzherbert, Tony Bedini, Allen Kerr, Brad Sedito, Ray Reich, Chris Charles, Janet Hill, Mike Ajello.
Call to Order:
First Selectman Lyon called the meeting to order at 7:00 p.m. welcoming and thanking all those in attendance. Mark explained this would be an informal meeting and an opportunity to share ideas and ask questions.
Highlights:
Board of Selectmen:
Mark Lyon reported that the work at the Town Beach/Beach House is nearly completed and the project went well. Grading and landscaping will take place in the spring. Engineering work has been done at the Town’s Highway Department property as part of the plan of to accommodate materials that have been stored on Titus Road. Peter Talbot has been working on a proposal for the Titus Park Road property and will present his plan to the Selectmen and public on March 25, 2010 at 5:30 p.m. at a Special Selectmen’s Meeting. Peter is looking for input, comments, etc. Flood plain studies for this property and the Depot as a whole, are being considered for budget purposes.Zoning:
David Owen reported that his Commission has been working diligently on regulations regarding “inns”. He is hopeful that a proposal will be complete by the end of March and will then go to a public hearing process. Janet Hill reminded all commissioners that the Land Use staff is there to help and support when and where needed.Gary Fitzherbert spoke of several issues that are of importance to him. One of his major concerns is the dramatic drop in the number of children in Washington and the increase of people over 60 coming into Town. Gary feels the Town has to have goals and develop plans to prevent our becoming a “gated community” as it is already one of the least diverse towns in the State.
Planning:
Addie Roberts reported that her Commission has begun discussions on the Town’s Plan of Conservation and Development. Planning will be looking for comments from the Town’s Boards, including Selectmen, in an effort to facilitate the process of the Plan due in 2013. This new plan would hopefully be an update of the present plan as opposed to a rewriting.Zoning Board of Appeals:
Brad Sedito reported that it has been a relatively quiet year for ZBA. The Special Exception for generators has been taken out of the Zoning regulations and ZBA is working on re-writing a regulation for Zoning to consider. Brad also mentioned that once a variance is granted from ZBA, it is important to make sure it is proofed by ZBA and the property owner and posted correctly on the property deed with the Town Clerk.Historic District Commission:
Alison Gilchrist expressed her appreciation to Allen Kerr, her co-chairman. One of the more important issues facing HDC is the enlargement of modest rural homes, especially in the Calhoun/Ives District. Deterioration and occasional loss of historic barns is another concern. Alison suggested a cross-reference of regulations, etc. with other Land Use Commissions and requested a greater presence in the POCD.Conservation:
Susan Payne and Vice Chairman Kelly Boling reported that they are an advisory commission and have a goal of protecting the rural character of Washington – 30% being maintained as open space (between acreage protected by easements, Steep Rock, State Park, etc. that goal has been exceeded). They reported that a stewardship plan would be developed for 108 New Milford Tpk – recently purchased by the Town. Conservation is hopeful that monies will be put into next year’s budget for the Open Space Fund. Kelly is working on designating Route 202 from Route 45 to Couch Road as a Scenic Road. The main reason for this would be to prevent an enlargement of the road similar to what has been done in New Milford on Route 7. Work will be done on Route 45 from the Village of New Preston to the Lake. Discussion took place on the widening of shoulders and repair of a deteriorating retaining wall. Scenic Road guidelines will be used and construction will take place next spring. Susie spoke of the Natural Resource Inventory report, the Greenway Committee and their involvement with other commissions. She also asked those present to look into proposed Senate Bill 206 which would give local land use commissions the authority for determining the siting of cell towers instead of the CT Siting Council. Zoning and Conservation briefly discussed their working together on writing of more comprehensible regulations on cell towers.Inland Wetlands:
Tony Bedini very proud of his commissioners who regularly attend training seminars, receive training, etc. Apparently there are attorney’s that will do pro-bono work by coming to various Towns to give seminars. Tony would like to hold such a seminar in Washington and invite other Land Use commissions to attend. He spoke of New Milford’s Walker Brook development project and problems with erosion and sediment controls that are affecting Walker Brook. Mike Ajello, Enforcement Officer, has written to New Milford’s Enforcement Officer and our Inland Wetlands Commission has written to Mayor Murphy. Tony asked those present their opinion on Washington’s involvement in monitoring the Brook and what we could/should do if the reports were not favorable. He also spoke about speaking with Fire Chief Showalter regarding writing of regulations on the width of roads and bridges. He feels we should be consistent on this. He also mentioned the Fire Department’s request for property owners to have dry hydrants installed. This is a public service but some property owners don’t come to Inland Wetlands first. This needs to be clarified by regulations and/or ordinances. Sarah Gager offered suggestions on the monitoring and will give information to Tony.Housing:
Wayne Hileman reported that his Commission has been examining a piece of property that has been offered to the Town for affordable housing. They are also working on Land Use regulations and mapping to put forth a proposal for a new “zone” in town that would accommodate higher density single family dwellings as well as age restricted multi-family dwellings. He reminded those present the Housing Commission is not the Washington Housing Trust and their thrust is not affordable housing. His Commission feels there are two groups that need to be addressed and planned for: young families and senior housing. Wayne cautioned against plans that are done but not followed through on.Parks and Recreation:
Ray Reich represented Parks and Recreation and thanked the Board of Selectmen and Nick Solley in particular for the job that has been so well done at the Town Beach. He reminded those present about this Commissions hard work at maintaining the fields, the Pavilion, walking path, etc. Much of this work is done by volunteers on the Commission and has resulted in large benefits for the community.
Visitor:
Chris Charles addressed the fact that there are three alternate vacancies on the Inland Wetlands Commission and no alternates on the Housing Commission. Tony Bedini mentioned that at present there are two interested in candidates for IW alternates and Mark Lyon explained that the ordinance creating the Housing Commission has no provision for alternates but this is being addressed and may be an agenda item on the May Town Meeting.
Additional Thoughts:
Mark Lyon spoke of the Washington Business Association’s focus on promoting and sustaining existing businesses in Washington’s villages. Some have suggested the creation of an Economic Development Commission that would be involved in attracting businesses to Town – several vacant commercial properties – something to think about. He also addressed Board of Education Chairman Hirschfield’s looking for interested residents to examine the future of elementary education in the Region’s three towns. This study would address much more than the question of consolidation or not. It would look at the building’s infrastructures and what the future holds once the present buildings are “repaired”.The general consensus of those present was that this evening’s meeting was very constructive and another will be scheduled in September 2010.
Adjournment:
Motion: To adjourn the meeting at 8:50 p.m.
by Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 25, 2010 February 18, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: Selectmen James L. Brinton and Nicholas N. Solley.
First Selectman Lyon is currently away on vacation.
Press: Ann Compton – VOICES.Call to Order: Selectman Solley called the meeting to order at 5:31 p.m.
Minutes:
Motion:
To approve the minutes of the February 4, 2010 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Jim Brinton and unanimously approved.
Communications:
* Conservation Commission Letter Re: possible Verizon Cell Tower site on Town Garage property:
The Commission has written to the Board of Selectmen following a discussion at their February 3, 2010 meeting regarding the possible cell tower site on Town Garage property on Blackville Road. If the site is found to be viable, they are urging the Board of Selectmen to request a per month lease fee of at least $5,000 and a percentage of fees generated by additional providers that may co-locate on the tower. They would also urge that the Town require a minimum of two telecommunications providers on the tower and that a percentage of the lease fees paid to the Town be earmarked for the Open Space Fund. Nick and Jim have contacted Kent and Roxbury, both of which have telecommunication towers on Town property, to determine how much they are receiving per month in lease fees. More discussion will follow in the upcoming weeks.
First Selectman’s Report: No report.
OLD BUSINESS:
* Cell Tower Update:
See above* Town Beach Project Update:
Nick reported the new beach house is finished. William Worcester, Architect and Ray Reich, Parks and Rec Commissioner joined Nick for a walk through. All were pleased. It is expected that the CO will be issued in the very near future.
NEW BUSINESS:
* Girl Scout Week Proclamation:
Motion:
To designate the week of March 7, 2010 as Girl Scout Week by issuing the following Proclamation:WHEREAS, March 12, marks the 98th anniversary of Girl Scouts of the USA, founded by Juliette Gordon Low in 1912 in Savannah, Georgia; and,
WHEREAS, throughout its distinguished history, Girl Scouting has inspired millions of girls and women with the highest ideals of courage, confidence, and character; and,
WHEREAS, through the Girl Scout leadership experience girls develop the skills and lessons that will serve them a lifetime so that they may contribute to their communities; and,
WHEREAS, Girl Scouting takes an active role in increasing girls’ awareness of the opportunities available to them today in math, science, sports, technology and other fields that can expand their horizons; and,
WHEREAS, more than 3 million current Girl Scout members nationwide will be celebrating 98 years of this American tradition, with nearly 50 million women who are former Girl Scouts and living proof of the impact of this amazing Movement;
NOW, THEREFORE, WE, Mark E. Lyon, James L. Brinton and Nicholas N. Solley, by virtue of the authority vested in us as the Board of Selectmen of the Town of Washington, do hereby applaud the commitment Girl Scouting has made to support the leadership development of America’s girls and proudly proclaim the week of March 7, 2010, as Girl Scout Week.
______________________________
Mark E. Lyon, First Selectman_______________________________
James L. Brinton, Selectman_______________________________
Nicholas N. Solley, SelectmanBy Jim Brinton, seconded by Nick Solley and unanimously approved.
Adjournment:
Motion:
To adjourn the meeting at 5:42 p.m. as there was no further business for discussion.
By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 11, 2010 February 4, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES.
Public: Steve Farnham – Hine Brothers, Peter Talbot.Call to Order:
First Selectman Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
* Motion:
To approve the minutes of the January 21, 2010 Regular Meeting of the Board of Selectmen and the minutes of the January 28, 2010 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* Probate Court Administrator, Paul Knierim, has written to the First Selectmen of the Towns that will form the Connecticut Probate District No. 22, acknowledging the name of the Court and that it will be located in the Town of Southbury. The Towns forming this District will be Bethlehem, Oxford, Watertown, Woodbury, Southbury, Roxbury and Washington.
Appointments/Resignations: None.
First Selectman’s Report:
First Selectman Lyon reported the following:
* Verizon representatives have walked the property that is tentatively a site for a telecommunications tower on the Town’s Highway Department property on Blackville Road (behind the upper storage barn). The next step will be a balloon float, which may occur near the end of this month.* Budget Workshops are continuing with the various Departments and Commissions and the Board of Selectmen. Mark complimented all Departments for their cooperation in trying to keep the budget at little or no increase.
* Lake Waramaug Authority member Tom McGowan, Resident Trooper Steve Sordi, the Board of Selectmen and members of the Parks and Recreation Commission have met to discuss staffing of the Town of Washington’s boat launch on Lake Waramaug, and changes to the Boating Inspection Program that would require all motorboats to enter the Lake through Washington’s boat launch after being inspected. This would allow for better enforcement and aid in the prevention of invasive species in the Lake. Mark has spoken with the First Selectmen of Kent and Warren and all agree that having the boat launch staffed by an inspector all hours the launch is open, is a budgetary concern for all three towns on the Lake but are in support of the importance of this inspection process.
OLD BUSINESS:
* Awarding of Bid for Dump Truck for the Town Highway Department:
The Selectmen reviewed the re-bids with Kevin Smith, Highway DirectorMotion:
To award the bid for a Dump Truck to Freightliner of Hartford, CT with a Tenco body package for a total of $129,882.90. With the trade-in, $119,382.90.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Steve Farnham of Hine Brothers asked for reasoning behind this decision. It was advised he speak with Kevin for specifics but Nick Solley explained that there had been some issues in the past with our International equipment and the references checked regarding Freightliner were all very positive.
NEW BUSINESS:
* To set the Total Income for the Tax Relief Program for Elderly and Disabled Homeowners for the previous calendar year: By Town Ordinance, the Tax Assessor can recommend an amount to the Boards of Selectmen and Finance for their approval. This amount of total income is usually slightly higher than the State’s maximum allowable income for tax relief.Motion:
To set the Total Income for the Tax Relief Program for Elderly and Disabled Homeowners for the previous calendar year at $41,500.
By Mark Lyon, seconded by Nick Solley and unanimously approved.* Extend an Invitation to Bid for a fire truck body:
Motion:
To extend an Invitation to Bid for the furnishing of one custom built stainless steel fire apparatus body, installation of a Hale 1250 front mount pump and various equipment as specified. The Town of Washington will supply an International chassis as specified. Sealed bids will be accepted until 4:30p.m. on March 4, 2010 at the Office of the First Selectman, Bryan Memorial Town Hall, 2 Bryan Plaza, Post Office Box 383, Washington Depot, CT 06794. Bids will be opened at 5:30 p.m. at the Board of Selectmen’s meeting on that date. Bidders shall include proof of a bond in the amount of the bid to cover the cost of completing the apparatus as specified. Specifications are available from the Selectman’s Office at the above address or by calling 860-868-2259.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Visitors:
* Peter Talbot – Mill Race Road Project:
Peter presented the Board with a letter to be part of the record which requests being placed on the agenda of an upcoming meeting “to discuss the Town’s future plans at 16 Titus Road and possible development on adjacent properties.” Peter’s hope is that if and when the property is developed, it be done to the benefit of the village and the community. Those interested in the Mill Race Road proposal may review the ideas at www.petertalbotarchitects.com/millracerd. At the meeting, Peter would like to informally review his research, hear comments, and answer questions from the Selectmen and the public. His hope is that the Selectmen would write letters of support to the Board of Finance and Zoning Commission in support of further study and related funding of flood plain mapping and planning studies. A special meeting of the Board of Selectmen was scheduled for March 25, 2010 at 5:30 p.m. Land Use Commissions, Housing and Parks and Recreation Commissions, abutting property owners and the public are invited to attend. Nick Solley made the suggestion that possibly monies not used for the Depot Study be used for the mapping and engineering expenses especially as the FEMA mapping would relate to any future work in the Depot as well as the school grounds.Adjournment:
Motion:
To adjourn the meeting at 6:14 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Reconvened Meeting:
First Selectman Lyon reconvened the meeting at 6:15 p.m. to announce that a closing was held this afternoon finalizing the purchase of 108 New Milford Turnpike by the Town of Washington.Adjournment:
Motion:
To adjourn the meeting at 6:17 p.m. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 3, 2010 January 28, 2010
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley.
Visitors/Bidders: Steve Farnham-Hine Brothers, Ed Frisbie-W.H. Rose, John Russell-Marola Motors, Glenn LaFreniere-Park City, Glenn Slade-Tenco.Call to Order: First Selectman Lyon called the meeting to order at 4:03 p.m.
Opening of Re-Bids for dump truck for Highway Department:
The following bids were received:1) Freightliner, Hartford, CT:
With Tenco $129,882.90
With W.H. Rose $130,564.00
With Universal Welding $131,885.00
With Truck Builders $132,909.00
With Park City $141,520.00
Trade In Allowance: $10,500.002) Hine Brothers, Southbury, CT:
$138,998.35
Trade In Allowance: $9,000.003) Marola Motors, Torrington, CT:
With Tenco $130,592.00
With W.H. Rose $131,274.00
With Universal $132,595.00
With Truck Builders $133,619.00
With Park City $142,230.00
Trade In Allowance: $12,000.00Bids will be reviewed by the Board of Selectmen and Highway Director.
Motion:
To award the bid at the February 4, 2010 Board of Selectmen’s Meeting held at 5:30 p.m. in the Land Use Room of Bryan Memorial Town Hall.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 16, 2010 January 21, 2010
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Diane Dupuis, Valerie Andersen, Valerie Friedman, Frank Adams, Tony Bedini, Rocky Tomlinson.Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the January 7, 2010 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.Motion:
To approve the minutes of the January 7, 2010 Special Meeting of the Board of Selectmen with an Agenda of “Executive Session” at which no action was taken.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported on the following:
* Proposed Telecommunications Facility at 49 Couch Road, Warren, CT:
As a follow-up to his request to schedule a public informational meeting and public balloon float, Mark has received a letter from Pullman & Comley advising that SBA is not moving forward with this site at the present time. Should SBA decide to pursue this site at a later date, Warren and Washington will be informed.* Shepaug River Association, Ed Matthews, has contacted Washington and Roxbury regarding future responsibilities regarding water flow measurements and how the cost should be shared. More information and specifics regarding cost projections, etc. will follow.
OLD BUSINESS:
* Awarding of Bid for a Dump Truck for Highway Department:
Mark explained that the bids received were reviewed by the Selectmen and by Kevin Smith, Highway Director. All bids, except one, were over budget and none met the specs.
Motion: Not to award a bid, based on those received, at this time.
By Mark Lyon, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
* Re-bid for a Dump Truck for the Highway Department:
Motion:
To extend an Invitation to Bid for a 2011 Dump Truck for the Highway Department, specifying a standard dump body instead of an all-season body. Bids will be received until 3:30 p.m. on Thursday, January 28, 2010 and opened at 4:00 p.m. at a Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Jim Brinton and unanimously approved.* Possible use of Town-owned property for cell tower site.
Verizon has contacted the Selectmen’s Office regarding the suitability of a site for a cell tower on the Town Garage property on Blackville Road – behind the upper storage barn. The main goal would be to provide cell service in Washington Depot. Motion: To grant permission to Verizon to do the necessary investigation for placement of a cell tower on town property on Blackville Road. By Mark Lyon, seconded by Nick Solley. Discussion: Jim Brinton clarified that this was not a formal proposal but merely an initial inquiry as to the suitability of the site, etc. Mark explained that once this is done and if conditions are favorable, a technical report and formal application would be made. There would then be public informational meetings, discussions regarding other companies co-locating on the tower, etc. Diane Dupuis encouraged the Selectmen to be aware of how much income potential there is, and to include in any negotiations that it is imperative that other companies locate on the tower and that there be a time limit for this to occur. The motion passed unanimously.* Discussion of rent and duties for Caretaker at Town Beach House.
The Parks and Recreation Commission has given their 2nd draft of Caretakers Job Description to the Board of Selectmen for their review. Following discussion and suggestions, the Selectmen made the following Motion: To accept the Job Description outlining duties and responsibilities with the following two changes: Under the General information Section, the Caretaker/Tenant “will pay all utility bills i.e. cable, phone, electric add: “heat”, etc.”; and “will notify Parks & Recreation Coordinator or Selectmen’s office of any damage or delete: “ major” repairs that are needed. Add: “Damage and any necessary repairs are to be reviewed by the Buildings and Property Committee.” By Mark Lyon, seconded by Jim Brinton and unanimously approved.The Lease Agreement will be reviewed and developed with input from Town Attorney, David Miles.
Rent: Motion:
To set the rent for the new Caretakers Cottage at $500.00 per month, year round.
By Jim Brinton, seconded by Nick Solley.
Discussion:
the number of weeks that the above-mentioned duties need to be performed is minimal, the job is separate from Boat Ramp Director and it is thought that $500.00 is a very fair amount for a Lake front rental in the Town of Washington.
The motion passed unanimously.* Scheduling of a Special Selectmen’s Meeting with Land Use Commission Chairmen/members:
The Selectmen set this for Thursday, February 25, 2010 at 7:00 p.m. in the Land Use Room. This will be an informal meeting for sharing of ideas, reports, possible changes to regulations, etc.
Visitors:
* Valerie Andersen:
Valerie suggested 1) that the Town consider preparing an Ordinance that would mandate a paper ballot at any Town Meeting that involved an expenditure of Town funds. This would confirm the right to vote, by checking property owner lists, and would also give the voters anonymity. Following discussion, Jim Brinton suggested that this be discussed with the Town Clerk and with the Registrars of Voters; 2) that the Town look into affordable housing options that does not go through the Washington Community Housing Trust. She suggested a pilot program that would use homes in Town that are currently on the Market. The Town could use monies from the Affordable Housing Fund to underwrite down payments, etc. This would give families an opportunity to own their own home, the land it is on, invest time, work, etc. and perhaps sell it down the road and make a profit. (The Town’s investment would be re-paid at the time of sale.) Discussion followed regarding the property staying affordable, or not, non-involvement of state and/or federal funding, fair housing laws etc. The Selectmen offered to bring this to the attention of the Housing Commission.* Frank Adams:
Asked if there had been a response from Masseurs Ingrassia or Johnson regarding the height of the stonewall built on Whittlesey Road. Mark said there had been none.* Diane Dupuis:
Inquired about the height of the fence at the Town Beach property. The Selectmen advised it was 6 feet. Diane reminded that the minutes of a Conservation Commission meeting advised it’s being 4 feet. The Selectmen explained that following conversations with the Fence Company, considering security, access for the Highway Department equipment, appearance if height varied, etc. it was decided to have the entire fence be 6 feet. Shrubs will be planted in the spring, which should break and soften the appearance.* Valerie Andersen:
Asked that the Town be consistent in its enforcement of fencing around swimming pools. It is a state law that pools be enclosed in fencing and there should be no grandfathering of regulations.
Adjournment:
* Motion:
To adjourn the meeting at 6:26 p.m. as there was no further business for discussion.
By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 16, 2010 January 7, 2010
SPECIAL MEETING
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Call to Order: First Selectman Lyon called the meeting to order at 4:30 p.m. and made a motion to adjourn to Executive Session to discuss a real estate transaction.
Executive Session was adjourned at 5:08 and the Selectmen re-entered their Special Meeting.
Adjournment: * Motion:
To adjourn the meeting at 5:08 p.m. by Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s secretary
******************************
Regular Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Visitors: Highway Director, Kevin Smith; Ed Frisbie-W.H. Rose; Steve Farnham-Hine Brothers; Greg Martinotti-Freightliner of Hartford; Steve Shaffer-Truck Builders of CT, Glenn LaFrenicu-Park City Truck Equipment.Call to Order: First Selectman Mark E. Lyon called the meeting to order at 5:32p.m.
Approval of Minutes:
* Motion: To approve the minutes of the December 22, 2009 Regular Meeting of the Board of Selectmen with the following correction: Old Business: 108 New Milford Tpk: “any contaminated soil that has been found, has been add: “removed”. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations: None.
OLD BUSINESS:
Opening of Bids for Dump Truck for Highway Department:
The following bids were received:
1) Hine Brothers, Southbury, CT: $146,509.92 Trade-in Truck #3: $7,000.00. 2) Freightliner of Hartford, East Hartford, CT: With Park City $149,628.00 With Tenco $144,670.00 With W.H. Rose $137,499.00 With Truck Builders of CT $142,330.00 Trade-in Truck #3: $6,500.00 3) Tenco, Hartford, CT – Body only: $ 58,942.00 4) Marola Motors, Torrington, CT: With W.H. Rose $138,321.00 With Truck Builders of CT $143,152.00 With Tenco $145,492.00 With Park City $150,450.00 Trade-in Truck #3: $12,000.00 5) Tri-State, Enfield, CT: With W.H. Rose $149,507.00 With Park City $161,636.00 Trade-in Truck #3: $7,000.00 Bids will be reviewed by the Board of Selectmen and Highway Director and awarded in two weeks at the January 21, 2010 Board of Selectmen’s meeting.
First Selectman’s Report: Mark Lyon reported the following:
* Draft of Beach and Boat Ramp Caretakers Duties:
Parks and Recreation Commission have forwarded a draft to the Selectmen that they will be reviewing at their meeting on January 11th. The Selectmen will review after that and discuss at their next meeting on January 21st. Rental of the cottage will also be discussed.* Draft letter to Messieurs Ingrassia and Johnson regarding the stonewall they have constructed on Whittlesey Road.
Several townspeople have voiced concern about the obstruction of site line. The new wall was constructed on the same footprint as the old, but is higher (although it does not exceed height regulations). The letter is appealing to the property owners to consider lowering the wall.* Crosswalk White Horse Tavern:
The DOT has contacted the owner of the Tavern regarding his placement of cones in the center of Route 202. The owner has now requested a crosswalk. An application needs to be initiated by the Selectmen. A request for a crosswalk has also been made by residents of Parsonage Road crossing Route 47 to the Green. Motion: The Board of Selectmen will request the State of CT DOT to review both locations for placement of crosswalks and will complete the necessary applications. By Mark Lyon, seconded by Jim Brinton and unanimously approved.NEW BUSINESS:
* Scheduling of date for a Public Informational Meeting re: proposed telecommunications tower at 49 Couch Road:
Mark explained that the application is going forward. The Town of Washington will request an Informational Meeting near the end of January and a balloon float from the site the weekend prior to the meeting. Several dates were discussed that Mark will present.* NWCT Energy Alliance Discussion:
Mark explained that through Northwest Council of Governments, plus Goshen and .Norfolk, funds can be applied for “by the region” to raise energy awareness, notify the public about programs available, etc. Kent would be the “lead town” and the fiduciary of the funds. There is no expense to the Towns and all information will be shared by the towns comprising the region. Motion: To join the NWCT Energy Alliance. By Mark Lyon, seconded by Nick Solley and unanimously approved.Visitors:
* Chris Charles in regards to the Town Meeting this evening and the Town’s expenditure of a total of $110,000 from the Affordable Housing Fund, asked if the Housing Commission agreed to the $25,000.00 being “unconditional” ($85,00.00 being released upon receipt of an approval from DECD). As no objections from the Housing Commission have been brought to the Selectmen, it is felt they are in agreement. Chris expressed his opinion that the Board of Selectmen should make the point at tonight’s meeting that they (B of S) had made this recommendation.Adjournment:
* Motion: To adjourn the meeting at 6:10p.m. as there was no further business for discussion. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Meetings in 2009