The Town of Washington, Connecticut
Minutes: Board of Selectmen
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen |
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Posted: May 18, 2013 May 15, 2013
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O Carey and Anthony J. Bedini.
Call to Order:
First Selectman Mark Lyon called the meeting to order at 8:32 a.m.NEW BUSINESS:
Motion:
To extend a Request for Proposals for the construction of the boiler room and basement modifications in Bryan Memorial Town Hall.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Adjournment:
Motion:
To adjourn the meeting at 8:35 a.m. as there was no further business for discussion.
By Dick Carey, seconded by Tony Bedini and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: May 18, 2013 May 9, 2013
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES
Public: Robert Tomlinson, Jane and Jack Boyer, Murray Haber, Walter Whitney, Chris Charles, Ted Bent.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
Motion:
To approve the minutes of the April 25, 2013 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the April 29, 2013 Special Meeting with the following correction: time of adjournment should be 6:32 p.m.
By Mark Lyon, seconded by Dick Carey and unanimously approved.
Communications:
* Thank you from WPS students who came to the Town Hall to interview Mark Lyon about recycling.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:
* Baldwin Hill Road Paving is complete.* Bryan Plaza Project Committee:
The Committee that will be formed to review the RFQs received as part of the DOT Enhancement Grant, is beginning to be formed: Dimitri Rimsky, Planning Commissioner; George Verrastro, owner of Washington Food Market, Kevin Smith, Highway Director. A Selectmen and a member of the Buildings and Property Commission will also sit on this committee and the Selectmen are waiting for a recommendation from the Washington Business Association.* FEMA Meeting re: the Town’s reimbursement application for expenses incurred in the February snowstorm was held this morning with a FEMA representative, Mark Lyon and Kevin Smith-Highway Director.
OLD BUSINESS: None.
NEW BUSINESS: None.
Visitors:
* Walter Whitney, Washington Community Housing Trust, explained to those present that there is a time frame to be met in order to go forward with the Vincent Property project. Presently they are up against a deadline to refinance. The original lender would like to be reimbursed and the Trust has found short-term lenders who are willing to help with funding the project if there is support and commitment from the Board of Selectmen to go ahead with a Town Meeting to gain approval from the townspeople. Mark Lyon explained that the Board of Selectmen has not reached a decision as to what to recommend to the Board of Finance. The Selectmen will have a Special Meeting on May 15th to discuss the request of the Housing Trust to the Housing Commission for funding from the Affordable Housing Fund. Following that meeting, the Selectmen will make a recommendation to the Board of Finance at their meeting on May 20th. Mr. Whitney thanked the Selectmen for their consideration and advised them the Trust needed an indication of support - or not - by May 22nd.* Rocky Tomlinson inquired about the Connecticut Trees of Honor Project in Middletown that was discussed at the last regular meeting of the Board of Selectmen. Mark Lyon read the letter that requested a $1500 donation to plant a tree in honor of Stephen Reich. Inquiries will be made of various Town organizations as to funding. Rocky also inquired about the status of the cell tower. Mark explained that the Town has received both the option payment and due diligence payment that were specified in the lease agreement. Homeland Towers has hired a firm to prepare the Siting Council application. Homeland will notify the Selectmen when this process has been completed.
* Chris Charles inquired about the Bryan Plaza DOT Enhancement Grant – asking if the funds applied for could go “beyond the Plaza”. Mark explained that the funds were to be used for storm water management, parking, lighting and ADA upgrades. River Road would be included in the project – tying in with the traffic pattern, etc. The Request for Qualifications will be extended within a month.
* Jane Boyer inquired as to the status of repairs to Bryan Memorial Town Hall following the propane explosion. The Selectmen explained that the windows in the Main Hall would be installed as soon as the weather allowed; the architectural design concepts for the stage and auditorium areas have been received and four companies will be interviewed next week. RFP’s will be extended to contractors for construction and modifications of the boiler room and basement area next week. Jane felt the process was taking “a long time”. The Selectmen further explained they have not raced through the process – demolition needed to be completed, structural analysis done, insurance settlements still being negotiated, etc.
Adjournment:
Motion:
To adjourn the meeting at 5:56p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 30, 2013 April 29, 2013
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Housing Commission members Liddy Adams, Andy O’Hazo, Leslie Anderson, Joe Mustich, Lisa Lundberg.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:05.p.m.Adjournment:
Motion:
To adjourn the meeting at 5:07 p.m. to enter into Executive Session to discuss a real estate transaction.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.The Selectmen exited Executive Session at 6:32 p.m.
Adjournment:
Motion:
To adjourn the Special Meeting of the Board of Selectmen at 6:23 p.m. as there was no further business for discussion and no action to be taken.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mark E. Lyon
First Selectman
Posted: April 30, 2013 April 25, 2013
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES
Public: Chris Charles, Nick Solley, Jane and Jack Boyer, Walter Whitney, Wayne Hileman.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.MOTION:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Tony Bedini.
Discussion:
1) Opening of Requests for Proposals for architectural and engineering concept design services for the Town Hall auditorium and stage area; and
2) Extend a Request for Qualifications in regard to the Transportation Enhancement Grant for Bryan Memorial Plaza.
The motion passed unanimously.
Approval of Minutes:
Motion:
To approve the minutes of the April 11, 2013 Regular Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the April 15, 2013 Special Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the April 23, 2013 Special Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.
Communications: None.
Appointments and Resignations:
* Appointment of Thomas Hollinger as a full member of the Historic District Commission:
HDC Chairman, Jane Boyer, has requested this appointment to fill the vacancy created by the resignation of Allen Kerr. Motion: To appoint Thomas Hollinger as a full member (moving up from an alternate) of the Historic District Commission until 1/1/2014. By Mark Lyon, seconded by Tony Bedini and unanimously approved.First Selectman’s Report:
First Selectman Mark Lyon reported the following:
* Washington’s Police Officer Scott Flaton:
Resident Trooper Steve Sordi has given the First Selectman a write up on the excellent job Officer Flaton did in investigating an incident at Shepaug High School. This will be placed in his personnel file.* ZBA Notice of Public Hearing re: a setback issue for 104 River Road:
to install handicapped access to the residence. Mark Lyon and Kevin Smith, Highway Director, have reviewed the plans and have found no issue with the request.* CIRMA distribution of member’s equity:
CIRMA continues to make equity distributions to member towns. Despite the claims by the Town of Washington, in regard to the Highway Garage fire and the propane explosion at the Town Hall, the Town will be receiving a distribution in the amount of $5789. This will bring the total equity distribution to $17,971 for the past three years.* Connecticut Trees of Honor Memorial, Inc.:
The city of Middletown, CT will be the home for the Trees of Honor Memorial to honor Connecticut’s 64 fallen heroes of the War on Terror. Washington’s was affected by the loss of Army Major Stephen Reich in 2005. The Foundation is asking the Towns affected to contribute $1500 towards this endeavor. The plan for the “living” memorial will feature a flowering tree and a personalized plaque. Washington would like to take part and will distribute the request to Town organizations and/or individuals in hopes of raising the $1500.
OLD BUSINESS:
* Discussion of Washington Community Housing Trust request for funding:
The Selectmen met in Executive Session with Walter Whitney, President of the WCHT regarding their request to the Washington Housing Commission for funding for the Vincent Property project. The Selectmen had detailed questions, mostly in regard to finances, for the Mr. Whitney and the Trust. The Selectmen have now requested a meeting with the Housing Commission to keep the discussion going and to hopefully come to a resolution quickly. There was lengthy discussion between those present regarding the work to be done on the Vincent house, information on septic systems, the “renovate to new” concept, etc. The Selectmen have suggested that Building Official Bill Jenks, tour the existing structure. The prospective buyer will be informed of the work that has been performed and, just like buyers of any home, will need to do their due diligence in regard to work that may be required to be performed in the future. There was also discussion of the Housing Trust vs. the Housing Commission and what their missions are – Trust dealing with “affordable housing” and the Commission dealing with housing needs of the entire Town – ex. downsizing for seniors.* Opening of Requests for Proposals for architectural and engineering concept design services for the Town Hall auditorium and stage area:
The following RFP’s were received:
1) John Martin Associates Architects, Torrington, CT $14,500 2) Landmark Architects, P.C., East Haven, CT $30,000 3) Bennett Sullivan Associates, Inc., Southbury, CT $7,500 4) Salamone & Associates, P.C., Hamden, CT $6,900 5) Ames & Whitaker Architects, Southington, CT $15,000 6) Silver Petrucelli & Associates, Hamden, CT $7,900 7) Paul B. Bailey, Architect, New Haven, CT $17,950 8) Clohessy Harris & Kaiser, LLC, Simsbury, CT $13,480 The proposals will be reviewed by the Board of Selectmen and Buildings and Property Commission.
Mark Lyon will ask if any member(s) of the Bryan Memorial Town Hall Board of Trustees would like to take part in the review.
NEW BUSINESS:
* Request for Qualifications – Bryan Memorial Plaza project:
The Town has received a DOT Transportation Enhancement grant for storm water management, parking, lighting, and ADA upgrades in the Plaza. 80% of the DOT estimated cost of $600,000 will be reimbursed by the approved grant.Motion:
To extend a Request for Qualifications for engineering and design services for Bryan Memorial Plaza.
By Mark Lyon, seconded by Tony Bedini.
Discussion:
this is the first step required in the grant. The motion passed unanimously.
The next step is to form a committee to review the RFQs once received. This committee should be made up of Town officials and members of the community. The consensus of opinion is there should be representatives from the Selectmen’s Office, the Planning Commission, the Buildings and Property Commission, the Washington Business Association and Highway Director.* Setting the Agenda for the Annual Town Budget Meeting:
Motion:
To set the Agenda for the May 16, 2013 Annual Town Budget Meeting at 7:30p.m. at Bryan Memorial Town Hall as follows:
1) To consider and act upon the proposed General Fund Expenses and Transfers for the 2013-2014 fiscal year.
2) To consider and act upon the proposed Nonrecurring Capital Expenses for the 2013-2014 fiscal year.
3) To approve a $600,000 appropriation for road reconstruction.
4) To establish an Ordinance to change the term of the First Selectman, Board of Selectmen, Tax Collector and Treasurer from two years to four years.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.* Approval of the Town’s Clerk’s appointment of Amber Lamothe as Assistant Town Clerk:
Town Clerk, Sheila Anson, has requested the First Selectman approve of her appointing Amber Lamothe as Assistant Town Clerk:
Motion:
To approve the appointment of Amber Lamothe as Assistant Town Clerk by Sheila Anson, Town Clerk, for the period May 1, 2013 to January 6, 2014.
By Mark Lyon, seconded by Dick Carey.
Amber has been working with the Town Clerk for several weeks. The motion passed unanimously.
Visitors:
* Chris Charles asked to have the thinking behind changing the terms of the First Selectman, Board of Selectmen, Treasurer and Tax Collector from two years to four years explained. Mark Lyon stated there are pros and cons…many feel that there is a large learning curve involved with these positions and many projects take a considerable amount of time from their beginning to completion. Having the continuity of people in these key positions is important. However, there are those that feel if these officials do not work well with others, it could be a long four years. It is also difficult to get a commitment from potential candidates who may need to leave a secure employment elsewhere – taking the chance they may be unemployed in two years if not re-elected. There was considerable discussion as to the importance of this change and whether it should be placed on a ballot when more townspeople would be likely to vote - as opposed to a Town Meeting where traditionally a small number of residents are in attendance. Mark explained that the petition that was presented called for its placement at this upcoming Town Meeting. He too, would be in favor of it being placed on the ballot in November and having the question decided at a larger vote. The question was raised if the motion to establish this ordinance at the Town Meeting could be amended to postpone the vote until the November election. Mark offered to check with the Moderator.* Jane Boyer inquired about the $600,000 appropriation for road reconstruction. Mark explained that the Board of Finance recommended this appropriation for five years (last year being the first) rather than bonding $3,000,000. She also inquired as to whether or not there were job descriptions for Town employees, particularly Tax Assessor and Tax Collector. She requested they be sent to the Democratic and Republican Town Committees.
Adjournment:
Motion:
To adjourn the meeting at 6:35 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 24, 2013 April 23, 2013
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Walter Whitney – Washington Community Housing Trust Board Member.Call to Order:
First Selectman Mark Lyon called the meeting to order at 1:40.p.m.Adjournment:
Motion:
To adjourn the meeting to enter into Executive Session to discuss a real estate transaction.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.The Selectmen exited Executive Session at 3:54 p.m.
Adjournment:
Motion:
To adjourn the Special Meeting of the Board of Selectmen at 3:54p.m. as there was no further business for discussion and no action to be taken.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mark E. Lyon
First Selectman
Posted: April 18, 2013 April 15, 2013
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Rick Harrison – Waterbury Republican.
Public: Murray Haber, Liddy Adams, Richard Sears, John and Jane Boyer, Walter Whitney, Kathy Coe, Tom Hollinger, Leslie Anderson, Lisa Lundberg, Susan Bishop Wrabel, Gene Wrabel, Michael and Nelly Condon, Mark Showalter, Sally and Robert Woodruff, Kathy Gore, George Krimsky, Charles LaMuniere, Eileen Kelly Aguirre, John Millington, Terry and Wanda Tiernan, Ted Bent, Deborah Swigart, Joe Mustich, Bill Fairbairn, Chris Charles, Andrew O’Hazo.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.Discussion with the Housing Commission and the Washington Community Housing Trust regarding funding from the Town’s Affordable Housing Fund:
Mark Lyon thanked all those in attendance and explained the purpose of this evening’s meeting was to review the Housing Trust’s request for $285,000 from the Town’s Affordable Housing Fund for the Vincent Farm Project and the Housing Commission’s recommendation to the Board of Selectmen, that $50,000 from this fund be given to the Housing Trust. Once the Board of Selectmen accepts the recommendation of the Housing Commission, or determines a larger amount to be more appropriate, they make a recommendation to the Board of Finance. If the Board of Finance is in agreement, the disbursement of these funds would be voted on at a Town Meeting. Mark further explained that the Selectmen may not come to a decision this evening.
Highlights of the discussion:
Liddy Adams, Chairman of the Housing Commission:
The Housing Commission was established seven years ago to act in an advisory capacity involving the spending of the Town’s Affordable Housing Fund monies. The Commission feels they are the stewards of the taxpayers’ money that has been allocated for this Fund. The Commission listened to the Housing Trust’s presentation, which was thorough and informative. The Commission is in support of the Vincent Farm Project and the Housing Trust’s mission. They felt that by recommending $50,000 from the Affordable Housing Fund-which has approximately $309,000 available, the project could possibly “get off the ground” and the Fund would not be nearly depleted. The Commission feels that other projects and needs may arise which they would also feel appropriate for the Town to fund. There is no indication when the Town will be adding more to the Affordable Housing Fund. Mark Lyon asked if the Housing Commission would consider recommending more funding to this project at a later date, once it was started. Liddy felt they would.Walter Whitney, Representative for the Washington Community Housing Trust:
The Housing Trust, a non-profit 501-c-3, was established twenty-five years ago to promote housing for persons of modest means. They currently have built and manage 37 properties and the Vincent Farm is their newest project. The farmhouse would be renovated and two additional modular houses would be built on the three-acre property, which was purchased one year ago. This will be a limited equity project in which prospective homeowners would buy the house(s) and lease the land on which the house sits from the Housing Trust. The amount of the lease would be determined by the amount of the property’s (land) tax plus $50 per month administrative fee. The Trust has done the necessary soil testing, applied for and been approved for the necessary land use permits. The Trust feels it has proven itself with its years of experience in building and managing it’s properties-the latter is now handled by a professional management company. The financial aspect of the Trust is handled by Connecticut Business Systems and is audited by Charles Heaven and Company.Mr. Whitney received an email from Ray Underwood, Housing Trust Board member, which he asked to be read into the record: “Real estate values today are at their lowest point in many years. When they begin to rise we are unlikely to see another economic downturn and decease in real estate values for another ten to fifteen years. From my point of view, this means that now is the time to take advantage of property valuation by utilizing “limited equity housing”. By doing so we will have lowered the capital required to purchase properties as well as a lower baseline price for us to offer “moderate income” homeowners for all properties included in this type of program. The real advantage of “limited equity housing” to our town is that these properties will remain much more affordable than similar properties that will appreciate at market rates. Fast forwarding as the real estate cycle ramps up and makes purchasing properties for this purpose unaffordable, we will have a stock of affordable houses, which we will be able to offer to potential candidates. If we choose not to act at this opportune time, I believe we will have a vastly different community and social make up ten to fifteen years from now. Homeowners are stakeholders in the communities and our community is in need of more “moderate income” families that own their own homes to maintain our social diversity (little league coaches, teachers, volunteers on many levels, etc). Will we put our heads in the sand, as politicians in Washington are very good at? Or will we take advantage of a genuine opportunity we may not see again for many years? My hope is that little Washington CT can show Washington DC how people and groups can work together with passion and insight to address an issue before it is too late.”
There was further discussion of a loan from a private individual in the amount of $245,000, which the Trust used to purchase the property. This will need to be paid back. It is estimated that to repair/renovate the farmhouse it will cost $50,000. The hope is to be able to sell the farmhouse for $200,000. The Selectmen had questions regarding the condition of the house, the actual estimates for repairs, driveway placement, upgrading of septic systems, comparison of modular home companies, etc.
The Trust feels if the Town does not approve the $285,000 requested, the project will not be able to proceed. The question was asked by the Selectmen if it could proceed if a figure somewhere between the $50,000 and $285,000 was arrived at and approved by the townspeople – perhaps by delaying the purchasing of the modular homes and necessary site work. The Trust does not believe it could.
Comments were made about the Town’s Plan of Conservation and Development and the need for affordable housing, existing homes at Myfield, residency requirements, financing from Litchfield Bancorp for prospective buyers, etc.
The Selectmen are in support of the project concept and the end result. They do, however, wish to discuss the funding request further, and tour the farmhouse and property. The Trust offered to be available to answer questions.
Adjournment:
Motion:
To adjourn the meeting at 6:48 as there was no further business for discussion.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 17, 2013 April 11, 2013
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES.
Public: Edie Johnson, Joan Lodsin, Leslie Anderson, Donna Dutcher, Rod Wyant, Karen Craparo, Rocky Tomlinson, Keith and Barbara Templeton, Pam Collins, Margot Finnegan, Fran DeSimone, Sharon Morrissey, Jane Moore, Barbara Carey, Nick Solley.Call to order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
Motion:
To approve the minutes of the March 27, 2013 Regular Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the April 2, April 3 and April 4, 2013 Special Meetings of the Board of Selectmen.
By Tony Bedini, seconded by Dick Carey and unanimously approved.MOTION:
To amend the Agenda for today’s meeting to move the Senior Center presentation as the first item for discussion.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
NEW BUSINESS:
* Discussion of Senior Center – survey results, needs, etc. with representatives from the Senior Center:
Sharon “Sam” Morrissey presented the Board of Selectmen with the results of a survey conducted by the Senior Center. Approximately 2800 surveys were sent to all residential homes in the Town of Washington. There were 111 respondents – 97 over the age of 60, 14 under the age of 60. The Survey covered demographics of Washington, Roxbury Bridgewater and Morris; and sizes of those towns’ senior centers. It went on to ask questions relating to exercise, types of programs – academic, arts/crafts, outdoor, lunches, computer programs, day trips, classes, etc. The committee’s summary of the survey results “is that there are programs that could be made available to our seniors that our present facility cannot accommodate, therefore does not meet the needs of our seniors’ interests. It is well accepted that our senior population is growing because of the aging baby boomers. We feel that Washington needs to start to address this future issue; and we request that you might consider starting to fund for a new or alternative senior center to what we have presently.” General discussion followed regarding funding through the Town, grants, fund raising as well as possible locations – i.e. old Town Garage site, flood plain issues, etc. The Selectmen assured those present that they are in favor of looking ahead and supporting a new Senior Center in the future.
Communications: None.
Appointments/Resignations:
* Appointment of Laird Davis as an alternate to the Inland Wetlands Commission:
Mr. Davis has met with Tony Bedini, Chairman of Inland Wetlands, as well as Mark Lyon and has expressed his interest in serving – both verbally and in writing.Motion:
To appoint Laird Davis as an alternate to the Inland Wetlands Commission until 6/30/13.
By Mark Lyon, seconded by Dick Carey and unanimously approved.
First Selectman’s Report:
Mark Lyon reported the following:
* Special Town Meeting April 4, 2013 for the purpose of nominating candidates for the Board of Education resulted in there being 7 candidates for four positions. All names will be placed on the May 7, 2013 Region #12 budget referendum ballot. There will be a forum on April 23, 2013 at 7:00 p.m. to give the candidates an opportunity to present their views and answer questions. Hank Martin will moderate. The candidates are incumbents Jim Hirschfield, Valerie Anderson, Frannie Caco and new candidates Jennifer Pote, Peter Tagley, Peter Bowman and Richard Deanne.* Aquarion Water Company has completed emergency power backup work for the water systems located on Cook Street (Depot), Quarry Ridge and Judea Water on the Green.
* Discount prescription cards through the Connecticut Council of Municipalities will be made available to Washington residents in the upcoming weeks. Our local pharmacy – Washington Health Center, and the chain pharmacies are willing to participate.
OLD BUSINESS:
* Awarding of Bid for Baldwin Hill Road Pavement Rehabilitation:
Four bids were received for this project and have been reviewed by the Board of Selectmen and Highway Director.Motion: To award the bid for the Baldwin Hill Road Pavement Rehabilitation to Waters Construction, Bridgeport, CT for $223,020.00. By Mark Lyon, seconded by Dick Carey and unanimously approved.
NEW BUSINESS (continued):
* Petition for a Town Ordinance to change the term of the First Selectman, Board of Selectmen, Tax Collector and Treasurer from two years to four years: On April 8, 2013, the Town Clerk’s office received petitions regarding placing the establishment of a Town Ordinance changing the term of the above mentioned on a Town Meeting agenda. The Registrars of Voters checked the number of signatures and their validity.Motion:
To accept the petitions submitted and to place the item requested on the May 16, 2013 Annual Meeting agenda.
By Mark Lyon, seconded by Dick Carey and unanimously approved.* Regional telecommunications service credit for CMED services:
By State statute, every municipality is eligible for a regional telecommunications service credit for Coordinated Medical Emergency Direction (CMED) services.Motion:
To designate Litchfield County Dispatch, which provides telecommunications service for Washington Ambulance, as the recipient of this telecommunications service credit which will amount to $1067.10.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.* Resolution authorizing the First Selectman to sign an agreement with the State regarding the Walker Brook Road Bridge grant:
This grant and project have been approved by the State.Motion:
Resolved, that Mark E. Lyon, First Selectman, be and hereby is, authorized to sign the agreement entitled “Agreement between the State of Connecticut and the Town of Washington for the Development of the Walker Brook Road #3 Bridge (DOT Bridge No. 06103) over Walker Brook utilizing Federal Funds from the Highway Bridge Program”.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
Adjournment:
Motion:
To adjourn the meeting at 5:54 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 7, 2013 April 4
Special Meeting
Present: Selectmen Richard O. Carey and Anthony J. Bedini.
Highway Director Kevin Smith
Kevin Starchack – S & S Asphalt Paving, Inc.Call To Order:
Selectmen Richard O. Carey called the meeting to order at 9:30 a.m.OLD BUSINESS:
* Opening of Bids for Pavement Rehabilitation of a section of Baldwin Hill Road:
The following bids were received:
1) Cocchiola Paving, Oakville, CT $247,756.25 2) A & J Construction, Brookfield, CT $249,995.00 3) S & S Asphalt Paving, Southbury, CT $238,102.00 4) Waters Construction, Bridgeport, CT $223,020.00 Bids will be reviewed by the Board of Selectmen and the Highway Director and will be awarded at the regularly scheduled meeting of the Board of Selectmen on April 11, 2013 at 5:30p.m.
Adjournment:
Motion:
To adjourn the meeting at 9:35 a.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 7, 2013 April 3
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Municom Claims Service representatives Jeffrey Hamm and Nate Nadeau.Call to Order:
First Selectman Mark Lyon called the meeting to order at 10:00a.m.Discussion re: insurance settlements regarding the Town Garage Fire and Town Hall propane explosion:
* Town Garage Fire:
Nate Nadeau presented the Selectmen with a statement of loss, which included the building, personal property and business personal property. He explained that depreciation has been applied to the figures for the foundation and building reconstruction. Once contracts are signed for construction to begin the “withheld depreciation” will be refunded to the Town. Purchase prices for pieces of equipment that has been purchased and equipment not yet purchased will be submitted to Municon as well as prices for installations that will occur following construction of the new garage for a final settlement figure. At present, the Town can expect to receive a total of approximately $593,000 (some of which has been received as advances).* Town Hall Propane Explosion:
Jeff Hamm presented the Selectmen with a packet detailing the replacement cash values of Town Hall items destroyed in the explosion, minus depreciation resulting in actual cash values. Mr. Hamm asked the Selectmen to consider two options – to “settle” on a final payment that could be determined by adding half of the depreciation value to the actual cash value; or to analyze the item list line by line and determining which would be eligible for the full replacement cash value (like the Town Garage, depreciation would be withheld and refunded once contracts and work begins). Coverage under the Town’s insurance policy is for “like, kind and quality”. Presently the total actual cash value is $339,202.16; depreciation $244,367.25 and total replacement cash value $583,569.41. The Selectmen need to determine architectural and construction figures and will review the information presented today and will meet again with Mr. Hamm. He will also look into asking CIRMA to give the Town a second advance for expenditures incurred.
Adjournment:
Motion:
To adjourn the meeting at 11:00 a.m. as there was no further business for discussion.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 7, 2013 April 2
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Interested Bidders: Dean Petrucelli, Dan Morrissey, Mary Casinghino, John Martin, Lauren Erickson, Stephen Whitaker, Loren Grabinsky, John Delgadillo, Chris Marquis, David Cyr, Paul Bailey.Call to Order:
First Selectman Mark Lyon called the meeting to order at 9:00a.m.Mandatory Pre-bid Meeting:
The Selectmen explained to those present the need for architectural and engineering concept design services to modify the existing Bryan Memorial Town Hall auditorium and stage following the propane explosion. A tour of the area was given. Town Hall plans will be sent to the attendees on a flash drive via US mail.Motion:
To extend the bid due date from April 15 to April 25, 2013.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.
Adjournment:
Motion:
To adjourn the meeting at 9:47 a.m. as there was no further business for discussion.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: April 3, 2013 March 27
Present: First Selectman Mark E. Lyon, Selectman Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato - VOICES
Public: Jane Boyer, Jack Boyer, Chris Charles.
Call to Order:
First Selectman Lyon called the meeting to order at 5:30 PM.Approval of Minutes:
Motion:
To approve the minutes of the March 14, 2013 Regular Meeting of the Board of Selectmen
by Tony Bedini, seconded by Dick Carey, and unanimously approved.Motion:
To approve the minutes of the March 19, 2013 Special Meeting of the Board of Selectmen
by Tony Bedini, seconded by Dick Carey and unanimously approved.
Communications:
* Washington Community Housing Trust:
At its meeting on March 11, 2013, the Washington Housing Commission voted to recommend to the Board of Selectmen that it allocate $50,000.00 of the Housing Commission funds to the Washington Community Housing Trust. The Washington Community Housing Trust requests a meeting with the selectmen to present their affordable housing plan for the Vincent Farm Project, 181 New Milford Turnpike and to request that the Board increase the amount to be approved at a town meeting from $50,000.00 to $300,000.00.Mark Lyon felt this request would warrant a special meeting of the Board of Selectmen, the Housing Commission, and the Washington Community Housing Trust. If the board supported their request, it would need to go before the Board of Finance for their approval.
Appointments/Resignations:
* Resignation of Allen Kerr from the Historic District Commission:
Allen Kerr has submitted a letter of resignation as a member of the Historic District Commission effective immediately. The selectmen have accepted his resignation with gratitude for his service on this commission. Jane Boyer, chairman of the Historic District Commission, also received the letter and will discuss filling the vacancy at their next meeting and making a recommendation to the Board of Selectmen for an appointment.
First Selectman’s Report:
* Bristol Resource Recovery Facility Operating Committee and the Tunxis Recycling Operating Committee are winding down their twenty-year agreement with member towns and beginning to liquidate contingency funds accumulated from member towns’ tipping fees. Washington has received its first disbursement of $28,418. and $5,500.
Old Business:
* Town Garage Location:
Since December, when residents requested that the Board of Selectmen look into an alternative site for the town highway department, Mark Lyon has met with them for discussion. There has been no further action to present information and Mark recommends that the town move ahead with rebuilding the garage on the current property.Motion:
To approve the construction of a town garage building at the current location of 10 Blackville Road,
by Mark Lyon, seconded by Tony Bedini, and unanimously approved.
New Business:
* Draft of 2013-2014 Town Budget:
The Board of Selectmen have been working on the draft for the 2013-2014 town budget over the past several months to present to the Board of Finance on April 1st. The general fund is operating at a 0.65% increase and there are still a couple of outstanding items to be reviewed for the non-recurring capital expenditures.* E-Waste Contract:
The current e-waste collection service for the town does not comply with State of Connecticut regulations so the Board of Selectmen have received proposals from other firms. Covanta Energy, who the town executed an agreement with in January for municipal solid waste disposal recycling services, submitted an e-waste collection and recycling proposal from ECOvanta, their electronics recycling division. Mark has reviewed the proposal and made the recommendation to partner with ECOvanta beginning at the end of April through June 2014.Motion:
To approve the contract proposal from ECOvanta, the electronics recycling division of Covanta Energy, to support and manage the Town of Washington’s E-Waste needs,
by Mark Lyon, seconded by Tony Bedini, and unanimously approved.* CCM Prescription Card Program:
The Connecticut Conference of Municipalities has made it possible for the town to offer prescription savings to our residents who are without health insurance or a pharmacy benefit plan. Mark has reviewed this plan with the local pharmacy and other towns who use it and feels it would be foolish not to offer it to our residents.Motion:
To approve the proposal from the Connecticut Conference of Municipalities to provide a direct and exclusive benefit to the town’s residents through the CCM Prescription Discount Card Program
by Mark Lyon, seconded by Tony Bedini, and unanimously approved.
Visitors:
* Chris Charles submitted for the record a letter from a resident in Washington that was published in the local newspapers in response to the Washington Zoning Commission’s vote to approve the Wykeham Project. Chris asked the Board of Selectmen if they had read the letter and does the board have any concerns with the Zoning Commission’s decision? He feels the issues pointed out in the letter regarding the effect the project would have on property values were valid. Mark Lyon responded that it is not the duty of the First Selectman to dictate policy to town land use boards and supports the decisions made by the Zoning Commission.* Jack Boyer asked the Board of Selectmen if they would be addressing the 2013-2014 budget for Regional School District #12 that shows a moderate rise in cost but declining student enrollment? Jack feels the selectmen of the three towns should negotiate with the Board of Education for lower costs per pupil. The selectmen responded there have been representatives from Boards of Selectmen and Boards of Finance from all three towns attending the budget hearings and the new superintendent of schools is encouraging the town leaders to participate. Further discussion included the reduction of administrators/staff, the operating cost of four buildings, technology increases, and long-range plan of development for student enrollment and facilities.
Adjournment:
Before adjourning, the Board of Selectmen offer Congratulations to Mary Anne Greene and her family on the birth of her grandson, Tyler William Gibbs!Motion:
To adjourn the meeting at 6:04 PM as there was no further business for discussion,
by Dick Carey, seconded by Tony Bedini, and unanimously approved.Respectfully submitted,
Sheila M. Anson
Acting Clerk
Posted: March 23, 2013 March 19
Special Meeting
Present:
First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.Call to Order:
First Selectman Mark Lyon called the meeting to order at 10:10 a.m.NEW BUSINESS:
* Issue an RFP for Town Hall architectural services:
Motion:
To extend a Request for Proposals for architectural and engineering concept design services to modify the existing Bryan Memorial Town Hall auditorium and stage.
By Mark Lyon, seconded by Tony Bedini.
Discussion:
an RFP has been written; publication of ad will be in the Waterbury Republican and Danbury News Times. Details may be obtained from the Selectmen’s Office. A mandatory pre-bid meeting will be held on April 2 at 9:00a.m. Proposals must be submitted prior to 5:00p.m. on April 15 and will be opened on April 16 at 9:00a.m. The RFP will be mailed to a list of five vendors – two of whom are Washington based.
The motion passed unanimously.* Issue an Invitation to Bid for Baldwin Hill milling and paving:
Motion:
To extend an Invitation to Bid for milling and repaving of a section of Baldwin Hill Road (Ives Road to the top of the hill).
By Mark Lyon, seconded by Dick Carey.
Discussion:
Kevin Smith, Highway Director, has prepared a scope of work for this project. The nova chip will be removed and the section of road will be repaved. The Invitation will be extended in the very near future, as Kevin is hopeful to get the work done prior to the seasonal increase in material costs.
The motion passed unanimously.The Selectmen entered into the scheduled budget workshop session at 10:15 a.m.
Adjournment:
Motion:
To adjourn the first section of this meeting at 10:15 a.m.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 23, 2013 March 14
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES.
Public: Peter Talbot, Manny Clark, Pat Welles, Diane Chase, Robert Tomlinson, Sheila Anson, Chris Charles, Valerie Anderson.Call to Order: First Selectman Mark Lyon called the meeting to order at 5:29 p.m.
MOTION:
To add subsequent business not already on the agenda.
By Mark Lyon, seconded by Tony Bedini.
Discussion:
this will include one appointment to the Housing Commission and two matters of business from the Director of Emergency Management.
The motion passed unanimously.Approval of Minutes:
Motion:
To approve the minutes of the February 28, 2013 Regular Meeting of the Board of Selectmen and the March 6, 2013 Special Meeting of the Board of Selectmen.
By Tony Bedini, seconded by Dick Carey and unanimously approved.
Communications:
* Letter of thanks to Arbor Services:
Mark Lyon read the following letter sent to Bill Pollock of Arbor Services on March 7, 2013: “Dear Bill: On behalf of he Board of Selectmen and the Town of Washington, thank you for your very generous gift of your time and talent in pruning and feeding the Charter Oak tree on the Town Hall grounds. Your help in preserving this historic tree is greatly appreciated by all! Sincerely, Mark E. Lyon, First Selectman”.
Appointments and Resignations:
* Resignation of Gary Fitzherbert from the Board of Finance:
Gary Fitzherbert has submitted a letter of resignation as a full member of the Board of Finance, effective immediately. The Selectmen have accepted his resignation with gratitude for his service on this Board. Mark Lyon explained that the Board of Finance will discuss the vacancy at their next meeting. They are the only board that fills their own vacancies – they have the choice of leaving the vacancy open, moving an alternate to a full member, or appointing someone new as a full member or alternate. The “appointed” member would then need to be placed on the next municipal ballot for election.* Appointment of Leslie Anderson as a full member of the Housing Commission:
Housing Commission Chairman Liddy Adams has requested that Leslie Anderson, an alternate, be appointed as a full member to fill a vacancy. Motion: To appoint Leslie Anderson as a full member of the Housing Commission.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
First Selectman’s Report:
Mark Lyon reported the following:
* 2013-2014 Budget Workshops:
The Board of Selectmen continues to work on next year’s budget. They have met with most departments to review requests. There are still figures needed on various service contracts before final numbers can be arrived at.
OLD BUSINESS: None.
NEW BUSINESS:
* Renewal of lease for Beach House tenants:
The tenants of the Beach House are interested in staying on. The Parks and Recreation Commission, and Buildings and Property Commission have recommended renewing the lease.
Motion:
To renew the lease with Chris and Leah Papsin for the period April 1, 2013 through March 31, 2014.
By Mark Lyon, seconded by Dick Carey and unanimously approved.* Washington Art Association – Peter Talbot:
Architect Peter Talbot attended this evenings meeting on behalf of the Art Association to discuss possible future expansions to the building. The first phase would involve expanding out of the front of the building, incorporating the present patio, meeting ADA requirements, etc. This would have a minimal effect on the septic system – an upgrade only. Peter has spoken with the various land use offices, including health. The second phase, would be a much larger expansion in back of the building, which would require expansion of the current septic system. As the Town may be upgrading drainage in the Plaza (through a grant), and there has been discussion of other possible changes to the Plaza, Peter was asking that the Art Association’s possible expansion be kept in mind. Mark Lyon and the Selectmen agreed this would be wise and will make accommodations in the Plaza Plan.* Setting of an Agenda for a Special Town Meeting – Board of Education candidates:
Mark Lyon explained that the Board of Selectmen had approved having a Special Town meeting to nominate candidates for the Board of Ed (as opposed to nominating and electing at the May Town Meeting). This would give the public time to learn about the candidates, who then would be voted on at the May School Budget Referendum. Four of Washington’s six members of the Board are up for re-election in May.
Motion:
To set a Special Town Meeting for Thursday, April 4, 2013 at 7:30 p.m. for the purpose of nominating four candidates for the Board of Education.
By Dick Carey, seconded by Tony Bedini and unanimously approved.* Emergency Plan Regulations for Elections:
Emergency Management Director Rocky Tomlinson explained that the Secretary of State – Elections Division, has required each Town’s Elections Officials to submit a contingency plan to the Board of Selectmen for approval. He, Town Clerk Sheila Anson, Registrars Patricia Welles and Diane Chase, have worked on this plan and presented it this evening.
Motion:
To approve the “Emergency Contingency Plan for Elections” as presented.
By Mark Lyon, seconded by Dick Carey.
Discussion:
the plan deals with anything that would disrupt the current plan for elections, be it weather, loss of power, need to use the Town Hall as a shelter, etc.
The motion passed unanimously.* Memorandum of Understanding with the Northville Amateur Radio Association:
Rocky Tomlinson explained that by joining with this Association, it would become part of the Town’s back up emergency communications – tied into DEMHS Region #5 and ham radio operations that are nation-wide. The Depot Firehouse – the Town’s Emergency Operation’s Center – would be acquiring ham radio equipment and the Northville Association will be using the Town’s tower space on Fenn Hill.
Motion:
To approve and sign a Memorandum of Understanding with the Northville Amateur Radio Association as presented.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
Visitors:
* Valerie Anderson invited the Board of Selectmen and townspeople to attend the Region #12 budget workshop on Wednesday, March 20th at 6:00p.m. at the Shepaug School. The budget will be presented and examined line by line.* Chris Charles has requested information on the amounts of Town funds spent on legal matters – particularly in the area of land use and the Wykeham project. He is asking the Board of Selectmen if there is a point at which the Town will question whether or not to spend more. Mark Lyon explained that when this particular matter began 3+ years ago, the Board of Selectmen and the Board of Finance felt the Town should defend it’s boards and commission and the decisions made.
Adjournment:
Motion:
To adjourn the meeting at 6:13 p.m. as there was no further business for discussion.
By Dick Carey, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 13, 2013 March 6
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony. J. Bedini.
Buildings and Property Commission members Mark Showalter, Vincent Belanger and Nicholas Solley.
Guests: Laura Boyer and Sarah (?) from Nelson Edwards Company Architects, LLC.Call to Order:
First Selectman Mark Lyon called the meeting to order at 3:00 p.m.Discussion:
Those present toured the stage area of the Main Hall of Bryan Memorial Town Hall and discussed various needs regarding the renovation of this area. Topics discussed included maintaining the architectural and aesthetic integrity of the Main Hall as well as addressing the best use of the area now and for the future. The Selectmen will be preparing and advertising for Requests for Proposals for architectural services in the near future.No formal actions or motions were made at this meeting.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: March 6, 2013 February 28
Present: First Selectman Mark E. Lyon, Selectman Anthony J. Bedini.
Press: Mike Preato – VOICES.Call to Order: First Selectman Mark Lyon called the meeting to order at 5:30 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the February 14, 2013 meeting of the Board of Selectmen.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
Communications:
* Aquarian Water Company has notified the Office of the First Selectman that it will be applying to the Public Utilities Regulatory Authority for a 16.8% increase in their rates. This will affect those who receive water from the water company in Washington Depot, New Preston, Quarry Ridge and Washington Green. More information will be forthcoming.* We-Recycle will no longer be taking the Town’s e-waste after early April – they have chosen not to be on the State’s approved list. The Town is currently looking into other vendors.
Appointments/Resignations: None.
First Selectman’s Report: None.
OLD BUSINESS: None.
NEW BUSINESS:
* Letter of support for an Application to the Connecticut Trust for Historic Preservation:* Nina Teicholz and Gregory Maniatis of 110 Blackville Road have applied to the Connecticut Trust for Historic Preservation for a grant to restore and preserve a barn on their property with historic significance to the Town. In addition to the documents they have filed, a letter of support is required from the Board of Selectmen. The Selectmen reviewed the paperwork forwarded to them. Motion: To write a letter of support to the Connecticut Trust for Historic Preservation for the barn grant filed by Nina Teicholz and Gregory Maniatis of 110 Blackville Road. By Mark Lyon, seconded by Tony Bedini and unanimously approved.
* Advertising for Assessor position:
Assessor Barbara Johnson has announced her plans to retire as of July 1, 2013.
Motion:
To begin advertising for the position of Assessor for the Town of Washington in the area newspapers and with the appropriate Assessor Associations and/or organizations.
By Mark Lyon, seconded by Tony Bedini.
Discussion: Tony Bedini has written a job description, reviewed it with Barbara, etc.
The motion passed unanimously.
Visitors: None.
Adjournment:
Motion:
To adjourn the meeting at 5:40 p.m. as there was no further business for discussion.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 20, 2013 February 14
Present: Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES.
Public: Jane and Jack Boyer, Nick Solley.Call to Order: Selectmen Dick Carey called the meeting to order at 5:30 p.m.
Approval of Minutes:
Motion:
To approve the minutes of the January 31, 2013 Regular Meeting and the February 5th, 2013 Special Meeting #1 and Special Meeting #2 of the Board of Selectmen.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Communications:
Email correspondence from Joe Mustich:
The following email was received and read into the record at Mr. Mustich’s request:
“Hi Mark, Last night at the Washington Business Association meeting and dinner at the White Horse Pub, Wykeham NIMPB Peter Talbot admitted how opposed he was to Marty’s when it first opened…..Now Peter absolutely loves it….Perhaps there’s a lesson to be learned here, and someone should share it with all Wykeham (Inn) and South St (Gunnery) NIMBYs in town.
Cheers, Joe
P.S. It also came up last night about how awful the Depot looks with the loss of the Norway Maple trees, down branches and railings along River Walk, abandoned bldgs etc…..it looks a mess…and it’s bad for business…Perhaps the Wykeham and South St NIMBYs could expand their vision a little more….and help us clean up the Depot…..To be continued….
(NIMBY: Not In My Back Yard).
Appointments/Resignations: None.
First Selectman’s Report: None.
OLD BUSINESS: None.
NEW BUSINESS:
Setting the Agenda for the March 9, 2013 Special Town Meeting:
Motion:
To set the Agenda for the March 9, 2013 Special Town Meeting as follows:
The voters and electors of the Town of Washington are hereby warned that a Special Town Meeting will be held on Saturday, March 9, 2013 at 10:00 a.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut to consider and act upon the following:
1) To approve an “Option and Ground Lease Agreement” between the Town of Washington and Homeland Towers, LLC.”
By Tony Bedini, seconded by Dick Carey and unanimously approved.
Girl Scout Day Proclamation:
The Selectmen issued the following Proclamation:Girl Scout Day Proclamation
A Proclamation Celebrating 101 years of Girl ScoutingWHEREAS, March 12, 2013, marks the 101st anniversary of the Girl Scouts of the United States of America, which began in 1912 when Savannah, GA native Juliette Gordon Low gathered 18 girls to provide them the opportunity to develop physically, mentally, and spiritually;
WHEREAS, 1912 was also the year in which Girl Scouting started in the state of Connecticut;
WHEREAS, for over 100 years, Girl Scouting has helped build millions of girls and women of courage, confidence, and character who act to make the world a better place; and,
WHEREAS, the Girl Scout Leadership Program helps girls discover themselves and their values, connect with others, and take action to make the world a better place; and,
WHEREAS, through the dedication, time, and talent of volunteers of different backgrounds, abilities, and areas of expertise, Girl Scouts of Connecticut offers the Girl Scout Program to over 47,300 girls in grades K-12 across the state of Connecticut; and,
WHEREAS, the Girl Scout Gold Award, the highest honor in Girl Scouting, requires girls to make a measurable and sustainable difference in their community, assess a need and design a solution, find the resources and support to make it happen, and complete the project;
WHEREAS, core programs around Science, Technology, Engineering and Math (STEM), environmental stewardship, and healthy living, help girls develop a solid foundation in leadership; and,
WHEREAS, today, more than 59 million American women are Girl Scout alumnae and 3.2 million girls and adult volunteers are active members;
NOW, THEREFORE, we, Mark E. Lyon, Richard O. Carey and Anthony J. Bedini by virtue of the authority vested in us as Selectmen of the Town of Washington, do hereby applaud the Girl Scouts of the United States of America for over 100 years of leadership and expertise as the voice for and of girls, proudly proclaim March 12, 2013, as Girl Scout Day.
Visitors:
Jane Boyer:
Mrs. Boyer informed the Board of Selectmen that Bill Pollock, Arbor Services, has met with the Washington Garden Club and will again be trimming, feeding and cabling the Charter Oak tree on the Town Hall grounds at no charge. The Selectmen expressed their sincere gratitude and will acknowledge same to Mr. Pollock. Jane also inquired what percentages of insurance payments have been received by the Town in regard to the pending claims. Dick Carey explained that the Town has received increment payments for the Highway Department garage fire to replace trucks and mechanic tools, etc. Final numbers are still being reviewed for replacement – construction – of a new garage. As for the Town Hall, increment payments have been received for the new heating system and demolition required after the propane explosion. Final figures are still being worked on for reconstruction of windows, the Main Hall stage area, downstairs meeting room area, etc. Jane asked about RFPs being sought for architectural work at the Town Hall. Tony Bedini explained that drawings have been prepared and work is being done to create a set of specifications to go out to bid for the lower level. The Main Hall level will be dealt with in the not too distant future. Jane also inquired about the chain link fence and planting of new trees on Bee Brook Road in the area of the new bridge. Dick Carey explained this was State property and the Town had no responsibility for this.
Adjournment:
Motion:
To adjourn the meeting at 5:50p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: February 8, 2013 February 5
Special Meeting #1
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Buildings and Property Commissioners Mark Showalter, Nicholas N. Solley and Vincent Belanger.
Washington Supply Company representatives Bob Whelan and Don Lindquist.
Woodco Managing Member Sean Woodward and Sue O’Donnell.Call to Order:
First Selectman Mark Lyon called the meeting to order at 8:37 p.m.Discussion regarding windows in the Main Hall:
The purpose of this morning’s meeting was to finalize details with Washington Supply Company and Sean Woodward to replace the windows in the Main Hall of Bryan Memorial Town Hall.Don Lindquist of Washington Supply thanked the Selectmen for awarding the bid for replacement of the windows to them – delighted the job will be supporting local businesses. He then reviewed the package distributed to those present which included the Supply’s proposal, the specifications from the window manufacturing company, Woodco’s proposal for installation, specifications for primer and paint, architectural drawings showing details of the job, sashes, pulleys etc; Honduran mahogany will be used to construct the windows.
Don predicts that once the order is placed, production will take approximately 8-9 weeks. Sean Woodward estimated installation would take approximately 3 weeks. Installation will be done from inside the Hall with ladders and scaffolding. If screens are to be installed, they will be done from the outside of the building and no special equipment should be needed.
There was discussion as to the warranty for the window “lights”. Originally it was to be 10 years. This would become important if there were to be “seal failures” causing condensation in the compressed glass. There was also some question as to whether or not the proposal would include screens. Don will check on both of these points.
Bob Whelan will do up for the “formal proposal” for sign off by the Selectmen.
Discussion regarding reconstruction in the downstairs area of Town Hall:
Tony Bedini explained that Hugh Schweitzer of CHK Architects has sent plans for the work that will need to be done in the lower level of the Town Hall – boiler room, storage areas, meeting room, exits, etc. – that should arrive today. Once these are reviewed, Tony suggested the project be put out to bid.Motion:
Once the plans are reviewed and acceptable to the Board of Selectmen and the Buildings & Property Commission, to hire CHK Architects to prepare specifications for the bid package for the reconstruction in the lower level of the Town Hall for $540.00.
By Tony Bedini, seconded by Mark Showalter and unanimously approved.Tony also explained that there appears to be blockages in the floor drains in the boiler room. This could be a problem should there be a leak in the system, or if water came into the boiler room. He has found a company that can use cameras to determine where blockages may be.
Motion:
To approve an expenditure of up to $400.00 from annual repairs for the hiring of a company to do a camera study of the drainage system at the bottom of the handicapped ramp and in the boiler room.
By Mark Showalter, seconded by Vincent Belanger and unanimously approved.
Adjournment:
Motion:
To adjourn the meeting at 9:10a.m. as there was no further business for discussion.
By Vincent Belanger, seconded by Dick Carey and unanimously approved.Post Script to Meeting:
Don Lindquist of Washington Supply Company has clarified the following points from this mornings meeting:
* warranty on the glass is 10 years.
* warranty on the window sash itself (construction, joinery, etc) is 5 years.
* Warranty on paint finish is 15 years.
* Screens are included by Custom Wood Reproductions.
Special Meeting #2
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Buildings and Property Commissioner Nicholas N. Solley.
Insurance Adjuster Jeffrey Hamm.Call to Order:
First Selectman Mark Lyon called the meeting to order at 2:30 p.m.Discussion re: insurance settlements for Town Hall (propane explosion) and Town Garage (fire).
Town Hall:
Jeff Hamm, Adjuster for MUNICOM Claim Services who works for the Town’s Insurance Company, CIRMA, presented the Selectmen with an estimate prepared by Brian Molloy of JP McGuire – the company that was sent in following the explosion to assess damage, demolish and cleaning. The total estimate – including work that has been done to date, for repairs or replacement in kind is $376,500. Several items in the estimate were reviewed and discussed: 1) Replacing of the windows in the Main Hall: The estimate from JP McGuire is $75,000. The Selectmen explained to Mr. Hamm that the Town had just awarded the bid to Washington Supply for $130,434. Three other bids were received ranging from $124,000 to $165,000 (the lowest did not meet all the specifications in the bid package). It was further explained that since the windows needed to be replaced as opposed to repaired, there are now building codes that need to be met. 2) Carpeting and acoustical treatments: the estimate refers to replacing in the bowling alley. The Selectmen explained that this should also include the pool table area as well as the conference room. 3) Stage: The selectmen do not feel the figure of $28,500 includes all components whether the stage is replaced or not. 4) Plumbing: The Selectmen asked for a breakdown of the figure given as more work needed to be done than originally thought – i.e. cracks and leaks that did not show up until the new system was installed and running, etc.Mr. Hamm will speak further with Mr. Molloy of JP McGuire and review figures. The Selectmen will prepare a package for Mr. Hamm on the window replacement.
Town Garage:
The Selectmen have received an estimate from Lenard Engineering of $213,000 to reconstruct the foundation of the garage that burned. PDS has estimated that to construct a new steel building, including a lift, would cost $403,000. There was further discussion as to the equipment, and personal property that needed to be replaced. Mark Lyon will email breakdown of the bills that have been paid to date to Mr. Hamm who offered to authorize another advance from CIRMA.
Adjournment:
Motion:
To adjourn the meeting at 3:40 p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.Respectfully submitted:
Mary Anne Greene
Selectmen’s Secretary
Posted: February 5, 2013 January 31
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES
Public: Denise Arturi, Nick Solley, Alan Sandals.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:33 p.m.Approval of Minutes:
Motion:
To approve the minutes of the January 17, 2013 Regular Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Motion:
To approve the minutes of the January 18, 2013 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:
* Cell Tower Information Meeting
– Saturday, February 2, 2013, 10:00 a.m. Town Hall. The balloon float scheduled for last Saturday did not occur due to winds expected in the afternoon. Re-scheduled for 2/2/13 from 7:00 a.m. – 5:00 p.m. Mark explained that if the winds are over 10 mph, it makes it difficult to take accurate pictures from the various view spots indicating the height of the balloon. If the float needs to be rescheduled again, the next date will be 2/10/13.* Cell Tower Lease
– the final draft of the proposed lease has been reviewed by all attorneys and the Town’s insurance company is now working with them regarding some minor word changes in the insurance section.* Robin DeLancy has asked the Board of Selectmen for permission to put a small sign advertising her hot dog stand at the Town Beach at the intersection of Flirtation Avenue and Route 202 within the Town’s right-of-way. The Selectmen agreed to discuss this further at a later date.
OLD BUSINESS: None.
NEW BUSINESS:
* Denise Arturi – Judea Garden:
Denise attended this evening’s meeting to thank the Town of Washington for it’s support of the program by providing insurance and a distribution location (Town Hall) from July through the end of October. Judea Garden is now in it’s fifth year. Roughly 17 individuals and/or families take advantage of the program – the majority being seniors. Approximately 5,000 pounds of veggies was harvested last year, which equates to nearly a $10,000 value. Any surplus is brought to the New Milford soup kitchen, or the Kent Food Bank, and occasionally Torrington Food Bank. Occasionally volunteers have taken some of the ingredients and cook various dishes for the soup kitchens. The New Milford Culinary School has made soup for distribution in Washington. Mark Lyon asked Denise about the arrangement with Steep Rock for using the space at the Macricostas Preserve. Denise explained this has been on a year-to-year basis but there has been discussion about Steep Rock making an agreement to use the land for a longer period of time.* Request by Assessor to increase the income level for Homeowner’s Program:
Mark Lyon explained that the State provides property tax relief for senior citizens who fall under a certain income level. The Town, Town Ordinance, has historically increased that threshold by matching the State’s giving a slightly larger tax relief.Motion:
To increase the income level for the Town tax relief benefit to $40,900 for a couple and $33,500 for a single person.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.* Scheduling of Special Town Meeting:
In order to proceed with the cell tower on Town property, the lease needs to be approved at a Town Meeting. Homeland Towers will then solicit carriers and make application to the Connecticut Siting Council. The Planning Commission will be discussing the lease at next week’s meeting and will need to give their recommendation per State Statute 8-24 before the Town can proceed further. The Selectmen discussed timing and scheduling of the Town Meeting to give the Planning Commission time to act, and what would be most convenient for the townspeople – allowing as many to attend as possible.Motion:
To schedule a Special Town Meeting to approve a resolution to lease Town property to Homeland Towers for the purpose of construction of a cell tower, on Saturday, March 9, 2013 at 10:00 a.m.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Scheduling of a second Special Town Meeting, most likely in early April, will be done at a later date for the purpose of placing the names of Board of Education candidates on a ballot for voting in May at the School Referendum.
Visitors:
* Alan Sandals attended this evening’s meeting to introduce himself as a new resident on River Road. He also inquired as to the placement of a street sign for River Road at the intersection of Green Hill Road. Mark Lyon will speak with Kevin Smith, Highway Director.* Nick Solley asked the Selectmen to think seriously about the request to place the sign advertising the hot dog stand at Flirtation and Route 202, reminding them of the State’s opinion of such placement.
Adjournment:
Motion:
To adjourn the meeting at 5:55p.m. to enter into EXECUTIVE SESSION to discuss a personnel matter regarding Town Hall staffing.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.The Selectmen re-entered the regular meeting of the Board of Selectmen at 6:20p.m.
Adjournment:
Motion:
To adjourn the meeting at 6:20 p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 26, 2013 January 18
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Buildings and Property Commissioners Mark Showalter and Nicholas Solley.
CHK Architect Hugh Schweitzer.Call to order:
First Selectman Mark Lyon called the meeting to order at 9:00a.m.Discussion with Hugh Schweitzer from CHK re: stage area, review of basement reconfiguration and possible locating of existing drains from the boiler room area:
Those present toured the building – focusing on the lower level – meeting room, bowling alley area and the stage area in the Main Hall. Some revisions were suggested to the earlier plans for the lower level. Further discussion involved the feasibility of various options for the stage area, code requirements and energy issues. As any construction done in the Main Hall may impact the downstairs level, it was the consensus of those present to consider both levels as one project.
Adjournment:
Motion:
To adjourn the meeting at 11:10a.m. as there was no further business for discussion.
By Mark Lyon, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 26, 2013 January 17
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES.
Public: Robert Tomlinson, Nick Solley, Ray Vergati – Homeland Towers.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
Motion:
To approve the minutes of the January 3, 2013 Regular Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the January 10, 2013 Special Meeting of the Board of Selectmen.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Motion:
To approve the minutes of the January 14, 2013 Special Meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Mark Lyon reported the following:
* CHK Architect, Hugh Schweitzer, coming tomorrow to meet with Selectmen and members of the Buildings and Property Commission to discuss plans for the lower level of the Town Hall and to discuss the stage area and auditorium. Mark explained that at the meeting last week with the Selectmen, Buildings & Property Commission and Bryan Memorial Town Hall Trustees, the consensus of opinion was to reconstruct the stage area as a meeting room – divided from the Main Hall auditorium, with the possibility of “raising” the floor level.* New Highway trucks – the last new truck has been received, one is still having the sander installed.
2013-2014 Budget Workshops with the Board of Selectmen will begin next weeks. Schedule will be posted.
OLD BUSINESS:
* Proposed cell tower on Town property update:
Mark Lyon explained that the most recent draft lease has been reviewed again by Murtha Cullina (on behalf of the Town), and has worked with Ray Vergati of Homeland Towers, to clarify the last few details.Motion:
To accept the proposed Lease Agreement with Homeland Towers and to move the process forward for approval of placement of a cell tower on Town property at a Town Meeting.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.The next step will be the balloon float – scheduled for January 26, 2013 from 7:00a.m. to 5:00p.m. (Inclement Weather date: February 2, 2013.
Motion:
To scheduled a Public Information Meeting on Saturday, February 2, 2013 at 10:00 a.m. at Bryan Memorial Town Hall.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.* Homeland Towers will provide information and photos for the public –
including simulations of the different type towers. Following the Public Information Meeting, a Special Town Meeting will be held for the townspeople to vote on acceptance of the lease. Once the lease is signed, Homeland Towers will solicit providers and once that is successfully done, will go to the Siting Council. The Siting Council will assign a docket number and informs the Town of the application. It then has 90 days in which a public information meeting and/or balloon float can be conducted; or, the Town can waive the 90-day period, as this will have already taken place. If waived, the Siting Council can proceed with the application process and schedule a Public Hearing.
NEW BUSINESS:
* DEMHS Memorandum of Agreement:
Motion:
Be it resolved that the First Selectman may enter into with and deliver to the State of Connecticut Department of Emergency Management and Homeland Security many and all documents which it deems to be necessary or appropriate; and further resolved, that Mark E. Lyon, as First Selectman of Town of Washington, is authorized and directed to execute and deliver any and all documents on behalf of the Town of Washington and to do and perform all acts and things which he deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents.
By Mark Lyon, seconded by Tony Bedini.
Discussion:
Mark explained that this M of A is done annually to give him the authority to act on behalf of the Town in applying for State Homeland Security grand funding and “custodial ownership” of equipment.
The motion passed unanimously.* Regional School District #12 school budget voting hours:
The Board of Education has proposed changing the hours for the School Budget referendum from 6.m. to 8:00 p.m. to 12:00 noon to 8:00 p.m. Superintendent Pat Cosentino will agree to this change if the Boards of Selectmen in Bridgewater, Roxbury and Washington approve.
Motion:
To accept the suggested change of 12:00 noon to 8:00 p.m. as the hours for the School Budget Referendum.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.* Election of Board of Education members:
The Selectmen discussed the process for election of Washington’s Board of Ed members - nominations and vote taken at the annual May Town Meeting; or to hold a Special Town Meeting in late March or early April to nominate candidates, have them provide information, etc. and then have their names placed on a ballot at the School Budget Referendum. The Selectmen decided on the latter and will notify the Board of Education.
Visitors:
* Robert Tomlinson – Director of Emergency Management, advised the Selectmen that he has attended several meetings regarding safety and security following the tragedy in Newtown. The Local Emergency Planning Committee (LEPC) will be holding a meeting on February 4, 2013 from 4:00-6:00p.m. at the Washington Depot Firehouse. Private and public school representatives will be invited to get together with the LEPC for discussion that will involve “all hazards”.
Adjournment:
Motion:
To adjourn the meeting at 6:25p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 17, 2013 January 14
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Staff and Commissioners: Charles LaMuniere, Bob Papsin, Tony Martino, Liddy Adams, Kathy Gollow, Linda McGarr, Nick Solley, Ted Bent, Dave Werkhoven, Willie Smith, Rocky Tomlinson, Sheila Anson, Karen Craparo, Mary Anne Greene. State of Connecticut FOI Commissioner Thomas Hennick.Call to Order:
First Selectman Mark Lyon called the meeting to order at 7:10p.m. by welcoming Mr. Hennick and thanking those present for attending.FOI Commissioner Thomas Hennick presentation:
Mr. Hennick opened the discussion by telling those present that his purpose in being here was to help, answer questions and provide for a higher comfort level. For democracy to work, people need to know what is going on. It is law in the State of Connecticut that government be “open and accessible”.Highlights discussed and explained:
* Definition of public meeting:
any hearing or other proceeding of a public agency, or gathering of, or communication by or to a quorum of a multi-member agency, to discuss or act on any matter over which it has authority.* Three types of meeting:
1) Regular-meetings that follow the schedule that is filed with the Town Clerk for the year. Each meeting’s agenda needs to be filed 24 hours prior to the meeting with the Town Clerk stating date, time, place of meeting and what business is to be conducted. Additional business can be added at the meeting.
2) Special-same posting requirements as above, plus needs to be sent to the Town’s website 24 hours prior to the meeting. Additional business not on the Special Meeting Agenda cannot be added and/or discussed.
3) Emergency Meeting – no prior notice is required. These meetings should be held only if true emergency! If the business can possibly wait 24 hours – do this and post as a Special Meeting.* Open to the public:
every meeting is open to the public. They may be recorded, and/or videoed. However, it is up to the discretion of the board or commission to determine who speaks and for how long.* Executive Session:
The public is excluded from an Executive Session. However, Executive Session is a part of a public meeting and needs to be part of the noticed agenda stating the reason for entering into it. A vote needs to be taken to enter into Executive Session.
Five reasons for entering into Executive Session:
1) personnel,
2) pending litigation,
3) sale/lease or purchase of property,
4) security,
5) contents of a document exempt from disclosure.
NEVER vote in Executive Session. If a vote needs to be taken as a result of business discussed in Executive Session, the regular or special meeting must be re-entered and the vote taken there.* Non-meetings:
Public can be excluded from:
1) collective bargaining discussions,
2) executive level search committee meetings,
3) two members of a board or commission who are of the same party (caucus).
These do not need to be noticed and minutes do not need to be taken.* Minutes:
Minutes need to state the date, time, place of meeting, who attended, who voted and how they voted. They must be filed within seven days of the meeting.* Records:
Most records or files, including minutes of all meetings, are available to the public for inspection or copying. There are exemptions – see section 1-210.* Requests for information/records:
should be requested in writing. Town has four days to respond but can advise the “requester” it may take a day, week, month, etc. to get the information together – the request does not take precedence over job responsibilities, duties, etc.* FOI Complaint Procedure:
Complaint must be in writing to the FOI Commission, it is reviewed within 30 days of receipt. If it becomes an open file, it is referred to an ombudsman who tries to mediate. If this is not successful, a hearing is scheduled. FOI Commission votes. Decision can be appealed.Adjournment:
Motion:
To adjourn the meeting at 8:40p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 12, 2013 January 10
Present:
First Selectman Mark E. Lyon, Selectman Anthony J. Bedini. Buildings and Property Commissioners Mark Showalter, Nick Solley. Bryan Memorial Town Hall Trustees Barbara Johnson, Kathy Linley. Architect Peter Bowman and ASAP Director Joanne Torti.Call to Order:
First Selectman Mark Lyon called the meeting to order at 7:00p.m.Discussion regarding future plans for the Main Hall of Bryan Memorial Town Hall:
Mark Lyon began the discussion by explaining to those present that the demolition that needed to be done as a result of the propane explosion has been completed. An architect has been hired to work on possible plans for the lower level that would include possible storage areas, fire exits, code compliance, etc. That brings the discussion to the auditorium level and the best utilization of that space – particularly the stage area.
Some townspeople – particularly from the Arts community - have approached Mark regarding the replacement of the stage. What needs to be looked at is whether or not the time and cost of replacing the stage is worth it given it may only be used once or twice a year and because there are other venues in Town with stages/performing arts facilities – Washington Primary School, Shepaug School, Devereux, Rumsey Hall, etc. The primary purpose of the building is governmental – and more meeting, office and storage area is and will be needed. Could the stage area be used for this?
Architect Peter Bowman had looked at the original plans of the auditorium area and explained what would be involved if the stage were to be replaced – or the space used differently - ADA requirements, fire and building codes, etc.
Joanne Torti spoke about the aesthetics of the room and the hope to retain the original architectural beauty.
There was lengthy discussion about how to incorporate the stage area as a meeting room – possibly equipped with technology such as white boards, computer server areas, storage area in the wings for chairs and tables and keeping the look of the auditorium as it is presently with the possibility of adding a “stage area” if found to be necessary in the future. It was agreed the most pressing current need is for a meeting room that could hold 60-70 people. Long range planning may include more office space.
As the Town Hall is used for an emergency shelter there was thought and some discussion of perhaps putting a kitchen area and showers in the stage area. This idea has been dismissed for many reasons – including sprinkling, code compliances, the ability to use the commercial kitchen at Legion Hall if an emergency power source was installed, etc.
At the conclusion of the meeting it was decided to speak with the architectural firm that has worked on the replacement of the windows in the Main Hall and begin conceptual planning. Discussion will continue.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: January 8, 2013 January 3
Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Anthony J. Bedini.
Press: Mike Preato – VOICES.Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:31p.m.MOTION:
To add subsequent business not already on the agenda under Appointments and Resignations.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Approval of Minutes:
Motion:
To approve the minutes of the December 20, 2012 meeting of the Board of Selectmen.
By Dick Carey, seconded by Tony Bedini and unanimously approved.
Communications: None.
Appointments/Resignations:
Conservation Commission appointments:
Susan Payne, Chairman of the Conservation Commission has requested the Selectmen appoint Randolph Bernard as a full member of that Commission to fill a vacancy created by the resignation of Philip Dutton. Dirk Sabin has submitted a letter of interest in serving on Conservation and has the endorsement of the Chairman.Motion:
To appoint Randolph Bernard as a full member of the Conservation Commission (moving up from an alternate) until 1/1/16.
By Mark Lyon, seconded by Tony Bedini and unanimously approved.Motion:
To appoint Dirk Sabin as an alternate member of the Conservation Commission until 1/1/15.
By Mark Lyon, seconded by Dick Carey and unanimously approved.
First Selectman’s Report:
First Selectman Mark Lyon reported the following:
* Highway Department Trucks:
3 of the 5 new trucks ordered have been received. Two have been equipped with sanders and plows and the third is being equipped presently. The remaining two trucks should be delivered in approximately two weeks and will also be equipped with sanders and plows when they arrive.* Sand:
* Townspeople may go to the old town garage site to get buckets of salt sand.* New Highway Garage:
Todd Parsons of Lenard Engineering continues to work on plans for the town garage to replace the garage lost in the fire. The Selectmen have also met with architect Peter Talbot to discuss relocating the Highway Department to another location. The feasibility of relocating is being looked into.* Cell Tower:
The Selectmen have received a response from the attorney at Murtha Cullina. Following discussion it was recommended that all parties be contacted and given a deadline to come to an agreement. Mark will contact and ask that this happen by the January 17th Board of Selectmen’s meeting.* Special Town Meeting will be held this evening to approve a contract with Covanta for the disposal of municipal solid waste.
OLD BUSINESS:
* Awarding of bid for replacements of windows in Main Hall:
Tony Bedini gave a summary of bids received and who had met the specifications and requirements. Following a brief discussion, and with the recommendation of the architect who had been consulted on the project, Washington Supply Company met all requirements.Motion:
To award the bid for replacement of the windows in the Main Hall to the Washington Supply Company for $130,434.
By Tony Bedini, seconded by Dick Carey.
Discussion: Green Mountain will be the supplier of the windows; Washington Supply will hire the installer and will oversee and be responsible for the entire job.
The motion passed unanimously.
Visitors: None.
Adjournment:
Motion:
To adjourn the meeting at 5:49 p.m. as there was no further business for discussion.
By Tony Bedini, seconded by Dick Carey and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Meetings in 2012