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The Town of Washington, Connecticut

Minutes: Board of Selectmen
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Disclaimer: While we have attempted to reproduce them accurately, the electronic documents you see here are not the official public documents. Official copies may be obtained on paper from the Town Clerk. Also note that minutes of recent meetings are often not yet approved by the Board, and are subject to correction.


General information about the Board of Selectmen

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Posted: April 21, 2014

April 10, 2014

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Nick Solley.

Call to Order: First Selectman Mark Lyon called the meeting to order at 5:31 p.m.

Motion:
To include subsequent business not already on the agenda.
By Mark Lyon, seconded by Dick Carey.
Discussion: to discuss and extend a Request for Qualifications for Romford Road bridge.
The motion passed unanimously.

Approval of Minutes:
Motion:
To approve the minutes of the March 26 and 31, 2014 Special Meetings of the Board of Selectmen and the March 27, 2014 Regular Meeting of the Board of Selectmen.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.


Communications:
None.


Appointments & Resignations:
* Appointment of Terri A. Tibbatts as an alternate to the Planning Commission:
Ms. Tibbatts has submitted her “bio”, Sarah Gager, Planning Commission Chairman is in favor of this appointment.
Motion:
To appoint Terri A. Tibbatts (D) as an alternate to the Planning Commission until 12/31/14.
By Mark Lyon, seconded by Dick Carey and unanimously approved.


First Selectman’s Report:
Mark Lyon reported the following:
* Parks & Recreation Commission STEAP Grant:
Package completed except for letters of support from Representative Arthur O’Neil and Senator Rob Kane. Once these are received the package will be mailed to the Office of Policy & Management.

* Dirt road regarding has begun by the Highway Department.

* Request from Land Use Coordinator:
Janet Hill has requested the Board of Selectmen oppose Raised SB405 which would change the requirements for subdivisions. The bill would take away the Planning Commission’s right to request public hearings on subdivision applications.
Motion:
To authorize First Selectman Mark Lyon to write a letter on behalf of the Board of Selectmen opposing Raised SB405.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.

* Plaza Renovation Committee:
The Committee has compiled a number of questions to be used when interviewing the prospective firms. Mark has submitted these to DOT for its approval. Once this approval is received, interviews with the top six engineering firms can be scheduled.

* Cell tower:
Homeland Tower’s plan has been approved by the Siting Council. The Town is now waiting for Homeland to submit its timetable.


OLD BUSINESS:
None.


NEW BUSINESS:
* Village Improvement Society’s request for planters Routes 202 and 47 intersection:
The VIS is proposing funding for installation, planting and maintaining of whiskey barrel planters on the island at the intersection of Route 202 and 47. The State DOT has been contacted re: the permitting process, etc.
Motion:
To approve the application to the State DOT for the placing of planters at the intersection of Routes 202 and 47 with the Town of Washington assuming liability.
By Dick Carey, seconded by Jay Hubelbank and unanimously approved.


Visitors:
Nick Solley offered the services of the Buildings and Property Commission to assist with the Land Use application process for the Town to construct a “landing” at the Blackville Road Highway Department property (behind upper garage) for the placement of materials currently located on Titus Road. The Selectmen graciously accepted.


Adjournment:
Motion:
To adjourn the meeting at 5:46 p.m. as there was no further business for discussion.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary



Posted: April 21, 2014

March 31, 2014

Plaza Renovation Committee
Special Meeting

Present: Mark Lyon, Jay Hubelbank, Dimitri Rimsky, Peter Talbot

Call to Order: Mark Lyon called the meeting to order @ 7:13pm

Committee reviewed scoring results from members rating of RFQ’s
The Committee was satisfied with interviewing the top 4 rated firms
B & L Companies; Meriden
Dirk Sabin; Washington
Lenard Engineering; Winsted
T P A Design Group; New Haven

Mark Lyon will check with Chris Faulkner of VHB to check on interview requirements.

Reviewed draft interview questions submitted by Peter Talbot, Jay Hubelbank, Dimitri Rimsky, George Verrastro. The committee picked a draft list of 7 questions from those submitted which will be edited by Peter Talbot and circulated via e-mail for comment.

Meeting adjourned @ 8:20pm

Respectfully submitted
Mark Lyon



Posted: April 2, 2014

March 27, 2014

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Tim Cook, Nick Solley.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:33 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the March 11 and 17 Special Meetings of the Board of Selectmen.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.

Motion:
To approve the minutes of the March 23, 2014 Regular Meeting of the Board of Selectmen.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.


Communications:
None.


Appointments/Resignations:
None.

Mark Lyon has made contact with Terri Tibbatts who had expressed interest in serving as an alternate on the Planning Commission. If her information is received, she will be appointed at the next regularly scheduled Selectmen's Meeting.


First Selectman's Report:
Mark Lyon reported the following:
* 2014-2015 Budget:
The Selectmen continue to work on the proposed budget for FY 2014-2015. They will present it to the Board of Finance on April 7, 2014 at 5:00 p.m.


OLD BUSINESS:
* Pizza Restaurant septic expansion:
Mark Lyon has been working with the Town's Health Department re: the possible needed expansion of the Pizza Restaurant's septic system which is on Town-owned property. Suzanne Von Holt, Sanitarian, is waiting for the final plans and at the present is hopeful that the restaurant will not need to use any more land than it already is. Once plans are accepted, a formal easement between the owner of the building and the Town will be drawn up.


NEW BUSINESS:
* Transfer State Lease renewal:
The Town leases the property that the Transfer Station is on from Mr. and Mrs. Roger Ranieri. Their attorney has submitted a draft lease renewing the contract for another ten years (July 1, 2014 through June 30, 2025). David Miles, Town Attorney, has reviewed the lease and has advised all is in order. The first year shows an increase of $150/month. Each subsequent year will be adjusted in accordance with the CPI.

Motion: To renew the Town of Washington's lease of property for the Transfer Station from Mr. & Mrs. Roger Ranieri for another ten-year period. By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.

* Parks and Recreation Commission STEAP Grant application:
Tim Cook attended this evening's meeting to ask for the Board of Selectmen's approval and signing of a STEAP Grant through the State of Connecticut to do field upgrades and to construct a maintenance shed at the River Walk Park. The Joe Martin is in most need of upgrading and expansion. The proposal also includes the construction of a "half field". The grant request is for $225,000. Tim presented the Selectmen with a rough draft of the application form and drawings of the Park area.

Motion:
To apply for a STEAP Grant through the State of Connecticut's Office of Policy and Management on behalf of the Parks and Recreation Commission for field improvements and construction of a maintenance garage.
By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.


Visitors:
None.


Adjournment:
Motion:
To adjourn the meeting at 6:05 p.m. as there was no further business for discussion.
By Dick Carey, seconded by Jay Hubelbank and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: April 1, 2014

March 26, 2014

Special Meeting
Board of Selectmen Plaza Renovation Committee

Present: First Selectman Mark Lyon, Selectman Jay Hubelbank, Plaza Committee members Nick Solley, Dimitri Rimsky, Peter Talbot, George Verrastro.

Call to Order: First Selectman Mark Lyon called the meeting to order at 7:05 p.m.

The ranking of the Engineering Firms was not completed as of the beginning of this meeting. They will be tallied by the next scheduled meeting, Monday, March 31, 2014.

By the next meeting, the committee members are to compile questions for the four or five highest ranked firms. These questions need to be approved by the Connecticut DOT prior to the interviewing of the firms.

General discussion followed regarding the cost and scope of this project. Mark Lyon will follow up on cost parameters. The Scope will most likely be determined by the cost.

Adjournment: The meeting was adjourned at 8:50 p.m.

Respectfully submitted, Nicholas Solley



Posted: March 22, 2014

March 17, 2014

Special Meeting
Board of Selectmen Plaza Renovation Committee

Present: Nick Solley, Dimitri Rimsky, Peter Talbot, George Verrastro, Jay Hubelbank.

Call to Order:
Committee member Nick Solley called the meeting to order at 7:10 p.m.

Nick Solley distributed RFQ rating forms and explained how to rank the twelve firms who submitted RFQs. Completed forms are due into the Selectmen's office by 12:00 p.m., Monday, March 24, 2014.

The next scheduled meeting of the Committee is Wednesday, March 26, 2014 at 7:00 p.m. and will discuss the totals of the rankings.

There was general discussion of the Committees vision of what the grant would cover.

Adjournment:
The meeting was adjourned at 8:30 p.m.

Respectfully submitted,
Nicholas Solley



Posted: March 18, 2014

March 13, 2014


Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Leslie Anderson, Liddy Adams, Rocky Tomlinson, Nick Solley.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:34 p.m. MOTION:
To add subsequent business not already on the Agenda.
By Mark Lyon, seconded by Jay Hubelbank.
Discussion:
Liddy Adams, Housing Commission Chairman, has asked to attend today's meeting to speak about the Down Payment Assistance Agreement, and an approval needs to be made to designate Litchfield County Dispatch as the recipient of the Town's telecommunications service credit from the State.
The motion passed unanimously.


Approval of Minutes:
Motion:
To approve the minutes of the February 27, 2014 meeting of the Board of Selectmen with the following changes requested by Selectman Jay Hubelbank:
1) to move his remarks noted under "Visitors" to "Old Business" and
2) to change his comments re: CHK to: "Jay was concerned that the Selectmen never approved the contract for CHK to develop the specifications and construction documents for the stage area." The motion made under those comments remains the same.
By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.


Communications:
Thank you from the New Preston Congregational Church for the Highway Department's taking down a dead tree by the Church. Mark Lyon has passed this along to the Highway Department.


Appointments/Resignations: None.


First Selectman's Report:
Mark Lyon reported the following:
* Open Burning Official:
The State has notified Gunnar Neilson, Open Burning Official, and the First Selectman, that Gunnar successfully completed and passed the Open-Burning Course and has been re-certified until January 31, 2017. The Selectmen commended and thanked Gunnar on his many hours spent for and in this position.

* Health Department/Pizza Parlor:
In 1983, the Town approved the use of Town property for the installation of a septic system of the Pizza Parlor on River Road. Suzanne Von Holt, of the Health Department, has notified Mark Lyon that the restaurant wishes to expand and may need to come back to the Town for and extension and approval of this easement.

* Lion Club Field of Flags:
Motion:
To approve the request made by the Washington Lions Club to again place the Field of Flags on the front lawn of the Town Hall for the Memorial Day celebration.
By Mark Lyon, seconded by Dick Carey and unanimously approved.

* Cell Tower Approval:
Notice has been received from the Connecticut Siting Council that Homeland Towers and AT&Ts application for a cell tower on Town property on Blackville Road has been approved. The approval noted the Siting Council's support of a single generator but did not require it of Homeland Towers. Homeland Towers will now file their construction plans with the Siting Council and apply for the necessary building permits. They have also asked the Highway Department to begin clearing the area.

* Region #12 Referendum:
Mark has learned that the Region #12 Referendum dealing with the consolidation of the Region's elementary schools and the improvements/renovations to the middle-high school will be scheduled for April 22nd or 29, 2014. The date will be confirmed this evening. The Selectmen are urging all eligible voters to turn-out - this is not a "done deal". Possible Town informational meetings will be held as well as publicity generated.

* Plaza Project:
The Plaza Committee met Tuesday evening to begin reviewing the Requests for Qualifications received for improvements to Bryan Plaza. The criteria for rating these companies was reviewed. Once companies are chosen to be interviewed, more specific ideas will be discussed. Selectman Jay Hubelbank has offered to participate on this committee. As Mark Lyon is also a member of the Committee, future meetings of this Committee will be noticed as a Special Selectmen's Meeting.


OLD BUSINESS: None.


NEW BUSINESS:
Liddy Adams, Housing Commission Chairman, presented the Selectmen with a "Draft" Servicing Agreement between the Town of Washington and the Housing Development Fund, Inc. which offers the Down Payment Assistance Funding program. If approved by the Board of Selectmen, the Agreement and designation of $50,000 to be set aside for this program, would need to be approved at the May 2014 Town Meeting. The Housing Commission has offered to hold an informational meeting for the townspeople's understanding. These funds would come from the funds that have already been approved by the Town for the Housing Commission - presently there is a balance of $310,000. The assistance would be given to first time homebuyers purchasing within the Town of Washington and is considered a "loan" - to be paid back at the time of the sale of the house or when it is re-financed. The Housing Commission's suggestion is to approve loans in the amount of $5,000. There are strict guidelines and the program is administered by the Housing Development Fund.

* Resolution of Endorsement for Nutmeg Grant-Regional Performance Incentive Program:
Motion:
To adopt a resolution endorsing the Regional Performance Incentive Program proposal for the Nutmeg Network Access Grant.
By Mark Lyon, seconded by Dick Carey.
Discussion:
Mark and Emergency Management Coordinator, Rocky Tomlinson, explained that this endorsement does not commit the Town but makes available the ability to expand the emergency network which is presently in place in the Resident Trooper's office and at the Depot Firehouse.
The motion passed unanimously.

* Memorandum of Agreement - Homeland Security Grant:
Mark explained that this Resolution needs to be approved on an annual basis.
Motion:
To authorize the First Selectman to enter into all necessary documents with the CT Department of Emergency Services and Public Protection and to perform necessary acts to carry out the terms of these documents on behalf of the Town of Washington.
By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.

* Designation of Regional Telecommunications credit:
Mark explained that every municipality is eligible for a regional telecommunications service credit from the State for Coordinated Medical Emergency Direction (CMED) services. For the past several years, the Town of Washington has designated Litchfield County Dispatch, which provides CMED services, as its recipient of this credit.
Motion:
To designate Litchfield County Dispatch as the recipient of the 2014-2015 telecommunications credit which will amount to $1060.02.
By Mark Lyon, seconded by Dick Carey and unanimously approved.

* Renewal of Beach House Lease:
Renewing of the Beach House Lease has the recommendation of the Parks and Recreation Commission.
Motion:
To renew the Beach House Lease for April 1, 2014 through March 31, 2015 with Christopher and Leah Papsin.
By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.


Visitors:
* Liddy Adams inquired about the Town's website - noticing there are some areas that have not been up-dated. Mark explained that the webmaster is currently working on the Town's new website and in this transition period, there may be some areas that have not been updated. Jay Hubelbank suggested a note on the current site that indicates the new site is "under construction".

* Rocky Tomlinson also requested that the various departments, boards, commissions be met with to have input for their individual pages.



Posted: March 13, 2014

February 27, 2014


Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Tony Bedini, Paul Frank, Nick Solley, Delisse Locher.
Press: Loumarie Rodriguez - VOICES

Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:33 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the January 28 and 29, 2014 Special Meetings and the January 30, 2014 Regular Meeting of the Board of Selectmen.
By Dick Carey, seconded by Jay Hubelbank and unanimously approved.


Communications:
* Planning Commission memo:
The Planning Commission has written to Mark Lyon asking to be kept up-to-date with reports on the Plaza Improvement Project. The Commission was also requesting copies of the published notice, etc. Mark responded to Sarah Gager, Chairman, explaining that all the pertinent information has been sent to Dimitri Rimsky - Planning Commissioner and member of the Plaza Improvement Project Committee. He has also requested the Commissions secretary to send this information to all the commissioners. Mark further explained that the Plaza Committee meetings will be public and input and comments will be accepted.

* Loy Wilkinson letter:
Mr. Wilkinson has sent a letter to the First Selectmen of Bridgewater, Roxbury and Washington regarding the consolidations and refurbishing plan that will be presented to the public and for a vote at a referendum. It is his feeling that neither of these should occur due to the drastic declining enrollment now and in the future.

* Clifford Woodruff letter:
Mr. Woodruff has sent a letter to the Board of Selectmen regarding a letter he has received from the Inland Wetlands Commission referring to an application he filed and a driveway repair he made in 1999. He is being fined by the Commission for $150 for failing to perform regulated restoration activities. Mr. Woodruff is in disagreement to this fine and has asked the Board of Selectmen for an appeal. Mark Lyon has contacted James Powers who was appointed as a Hearing Officer for such matters. If he agrees, Mr. Woodruff can present his case to Mr. Powers and a representative from the Inland Wetlands Commission.

* Senator Clark Chapin email:
Several weeks ago, Mr. Chapin had sent an email to the Towns regarding electricity suppliers marketing tactics. He has sent another with a schedule of public comment sessions held by the Public Utility Regulatory Authority (PURA). The last of these sessions is scheduled for Monday, March 3, 2014 at 10:30 a.m. at PURA's offices in New Britain.


First Selectman's Report:
Mark Lyon reported the following:
* Solarize Connecticut results are in for Roxbury and Washington. Roxbury has had 14 installations contracted for and Washington 15. This nearly doubles the number of solar installations in the two Towns. Each of the Towns will receive "solar credits" which may be used towards the installation of a 5 KW system on a municipal building.

* Snow Budget:
Mark reported that the Town's winter maintenance budget is over in the salt/sand area. 85% of the total winter maintenance budget has been spent and we still have March to get through. In addition, the latest payroll which included many overtime hours is not included in this figure. Jay Hubelbank asked the question about the procedure if the budgeted amount is overspent. Mark explained that the Board of Selectmen may ask for an appropriation of funds or may transfer funds from another line item in the budget that will have a surplus. Both actions would require a Town Meeting for approval.


OLD BUSINESS:
* Solarize Roxbury/Washington final numbers.
See above under First Selectmen's Report.


NEW BUSINESS:
* Local Option Elderly and Totally Disabled Homeowner Tax Credit increase:
Tax Assessor, Delisse Locher, attended this evenings meeting to discuss this. She has also attended the Board of Finance's meeting to explain. The State mandates that elderly and totally disabled taxpayers be offered tax credits. Several years ago, the Town of Washington adopted an ordinance establishing its own tax credit program. The previous Tax Assessor has historically requested that the Town's income limit be set $2,000 higher that the State's. Delisse is recommending the same increase in order to extend this benefit to seniors and totally disabled who are slightly over the State limit. Traditionally the Tax Assessor has had $20,000 to administer to those who apply and qualify.

Motion:
To approve the Tax Assessor's request for setting the income limit $2,000 higher than the State's for the elderly and totally disabled homeowner's tax credit.
By Jay Hubelbank, seconded by Mark Lyon.
Discussion:
Delisse explained that in addition to the Board of Selectmen's approval, she will also need to get the approval of the Board of Finance. The question was also raised as to whether or not the Town's ordinance could be amended to set the Town's income limit $2,000 higher that the States every year so that the Assessor did not need to make the request yearly. This point may be discussed further at a future date.
The motion passed unanimously.

* Girl Scout Day Proclamation:
Motion:
To adopt the following Proclamation:

Girl Scout Day Proclamation
A Proclamation Celebrating 102 years of Girl Scouting

WHEREAS, March 12, 2014, marks the 102nd anniversary of the Girl Scouts of the United States of America, which began in 1912 when Savannah, GA native Juliette Gordon Low gathered 18 girls to provide them the opportunity to develop physically, mentally, and spiritually;

WHEREAS, 1912 was also the year in which Girl Scouting started in the state of Connecticut;

WHEREAS, for more than 100 years, Girl Scouting has helped build millions of girls and women of courage, confidence, and character who act to make the world a better place; and,

WHEREAS, the Girl Scout Leadership Experience helps girls discover themselves and their values, connect with others, and take action to make the world a better place; and,

WHEREAS, through the dedication, time, and talent of volunteers of different backgrounds, abilities, and areas of expertise, Girl Scouts of Connecticut offers the Girl Scout Leadership Experience to nearly 44,000 girls in grades K-12 across the state of Connecticut; and,

WHEREAS, the Girl Scout Gold Award, the highest honor in Girl Scouting, requires girls to make a measurable and sustainable difference in their community, assess a need and design a solution, find the resources and support to make it happen, and complete the project;

WHEREAS, core programs around environmental stewardship, anti-bullying techniques, Science, Technology, Engineering and Math (STEM), and healthy living, help girls develop a solid foundation in leadership; and,

WHEREAS, today, more than 59 million American women are Girl Scout alumnae and 3.2 million girls and adult volunteers are active members;

NOW, THEREFORE, I, Mark E. Lyon, by virtue of the authority vested in me as First Selectman of the Town of Washington, CT do hereby applaud the Girl Scouts of the United States of America for more than 100 years of leadership and expertise as the voice for and of girls, proudly proclaim March 12, 2014, as Girl Scout Day.
By Mark Lyon, seconded by Dick Carey and unanimously approved.


* Opening of Requests for Qualifications for Bryan Plaza Project:
The following RFQs were received:
WMC Consulting Engineers, Newington, CT
NAFIS & Young, Northford, CT
Dirk Sabin, Landscape Architect, Washington, CT
Anchor Engineering Services, Inc., Glastonbury, CT
Dymar, Southbury, CT
Allied Engineering Associates, Canaan, CT
Diversified Technical Consultants, Hamden, CT
Lenard Engineering, Winsted, CT
Weston-Sampson Engineers, Inc., Rocky Hill, CT
BL Companies, Meriden, CT
TPA Design Group, New Haven, CT
MR Roming Associates, West Hartford, CT

The RFQ's will be reviewed by the Plaza Project Improvement Committee and interviews scheduled with the chosen firms. At the request of Peter Talbot, who is on the committee, these meetings will begin the week of March 10th.


Visitors:
Jay Hubelbank asked for an update on the Town Garage project especially how it will be funded since the bids for the project are higher than expected and most likely will be higher than the insurance settlement. Mark Lyon explained that he and Michael Jackson, Board of Finance Chairman, will be meeting with representatives from Union Savings Bank next week to discuss borrowing funds. Another possibility would be to ask for an appropriation from the Town's funds or to place it in the Capital Fund Budget which may mean deferring other projects. Whatever avenue is decided upon will need to be approved by a vote at a Town Meeting. This could be done by the end of March in order to keep this project going. As for the Town Hall project, Jay was concerned that the Selectmen had discussed and agreed several weeks ago, to continue with CHK who did the design work for the stage area in the Main Hall but no formal motion was made.

Motion:
To hire CHK Architects who performed the design work for the stage area of the Main Hall of Bryan Memorial Town Hall, to continue their work and develop construction specifications and plans in order to go out to bid for the reconstruction of the stage area for $27,300.
By Mark Lyon, seconded by Dick Carey. Jay Hubelbank abstained.


Adjournment:
Motion:
To adjourn the meeting at 6:25 p.m. as there was no further business for discussion.
By Dick Carey, seconded by Mark Lyon and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: February 5, 2014

January 30, 2014


Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Tony Bedini, Rocky Tomlinson, Nick Solley, John Kuck.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the January 16, 2014 Regular Meeting of the Board of Selectmen and the January 23, 2014 Special Meeting of the Board of Selectmen.
By Dick Carey, seconded by Jay Hubelbank and unanimously approved.


Communications:
* Woodbury First Selectman Bill Butterly sent a thank you to the Selectmen of Washington for "lending" Highway Department employee, Rich Lamothe, to Woodbury in their time of need.

* Clark Chapin has written regarding electric suppliers and cautioning residents to be aware of price fluctuations, contracts with new suppliers on line, etc.


Appointments/Resignations:
* Resignation of Susan Bishop-Wrabel as an alternate on the Planning Commission:
Susan has written tendering her resignation as her professional obligations have made it difficult to attend meetings. This leaves a vacancy for an alternate on the Commission - Mark will notify the Democratic Town Committee and ask for suggestions.


First Selectman's Report:
Mark Lyon reported on the following:
* 2012-2013 Financial Audit of the Town has been completed. At the completion of the fiscal year, there was a surplus of funds and overall revenue had increased.

* Board of Education Informational Meeting regarding regionalizing the three primary schools will be held Tuesday, February 4, 2014 at 7:00 p.m. at Bryan Memorial Town Hall. Board of Ed member, Tony Bedini, explained that this meeting would be dealing with the building and costs only - not the educational plan. Repairs to the Shepaug Middle/High School may also be discussed. Tony further explained the Region #12 Board of Education was planning on one referendum in April to vote on both the middle/high school repairs and the consolidation of the primary schools - presented in two or three questions. Dick Carey suggested there also be discussion at this informational meeting about declining school population in the Region and projections for the future.


OLD BUSINESS:
* Awarding of bid for the Town Garage Design/Build Project:
Mark Lyon explained that the Board of Selectmen and Buildings and Properties Commissioners met with Todd Parsons of Lenard Engineering who had reviewed all the bids received then met with the two lowest bidders - PDS Construction and Hawley Construction.
Motion:
To award the Design Build Project for the Town Garage to PDS Construction & Engineering for $1,503,971.00.
By Dick Carey, seconded by Jay Hubelbank. Discussion:
The Selectmen explained that both low bidders submitted excellent proposals, and after careful examination of all points, chose PDS. John Kuck of Hawley Construction expressed his "sadness" on not being awarded the bid. He stated that Hawley was the lowest bidder and felt they were more than qualified for the job. The Selectmen stated that timing of construction, daily on-the-job supervision, etc. were all key factors in their choice.
The motion passed unanimously.


NEW BUSINESS: None.


Visitors:
* Rocky Tomlinson spoke of a community service project taken on by the Republican Town Committee - residents of Town may purchase for $20 a reflective street number sign that can be affixed to a mailbox or fence post. This will greatly assist emergency services in responding to a home. For more information, contact Rocky Tomlinson at 860-488-7711.


Adjournment:
Motion:
To adjourn the meeting at 5:52 p.m. as there was no further business for discussion.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: February 1, 2014

January 29, 2014


Special Meeting

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Buildings & properties Commissioners Anthony Bedini and Nicholas Solley. Highway Director Kevin Smith.
Hawley Construction representatives Charles Van Zanten and John Kuck; Architect Maura Newell Jaun.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 4:00 p.m.

Discussion:
Those present discussed the design/build proposal submitted by Hawley Construction. Written materials were distributed by Hawley as part of their presentation which included experience with design-build for municipalities, architect, project managers and designers experience with similar projects, subcontractors and quality control procedures.

Following the departure of the Hawley representatives (at approximately 5:00 p.m.), the Selectmen, Buildings and Properties Commissioners and Highway Director discussed the merits of the two companies interviewed in preparation for awarding the bid.

Adjournment:
Motion:
To adjourn the meeting at 5:40 p.m. as there was no further business for discussion. No action was taken and no motions made.
By Mark Lyon, seconded by Dick Carey and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: February 1, 2014

January 28, 2014


Special Meeting

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Buildings & properties Commissioners Anthony Bedini and Nicholas Solley. Highway Director Kevin Smith.
PDS Construction & Engineering representatives David Lucibello and Frank Borawski.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 4:00 p.m.

Discussion:
Those present discussed the design/build proposal submitted by PDS Construction & Engineering. Written materials were distributed by PDS as part of their presentation which included experience with design-build for municipalities, project managers and designers experience with similar projects, subcontractors and quality control procedures.

Adjournment:
Motion:
To adjourn the meeting at 4:45p.m. as there was no further business for discussion. No action was taken and no motions made.
By Mark Lyon, seconded by Dick Carey and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: January 29, 2014

January 23, 2014


Special Meeting

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank;
Buildings and Properties Commissioners Nicholas N. Solley and Anthony J. Bedini; Highway Director Kevin Smith;
Lenard Engineering Principal Engineer Todd Parsons.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 4:02p.m.

Review of RFPs for new Town Garage:
Todd Parsons explained his review of RFPs received, particularly the two low bidders - Hawley Construction and PDS Engineering and Construction. Following this review, the consensus of those present was to schedule interviews with both companies. Todd Parsons will recommend questions to ask, etc. There was further discussion of construction and budget management and the role of a Town Construction Manager and Building Inspector.

Adjournment:
Motion:
To adjourn the meeting at 5:12 p.m. as there was no further business for discussion. No action was taken and no motions made.
By Dick Carey, seconded by Mark Lyon and unanimously approved.

Buildings and Properties Commission:
Following the closing of this meeting, the Buildings and Properties Commissioners and Selectmen discussed floor coverings for the newly renovated lower level of Bryan Memorial Town Hall. Appletree Design will provide prices and Mark Lyon will discuss insurance reimbursements with Jeff Hamm, Adjuster.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: January 16, 2014

January 9, 2014


Special Meeting

Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Nick Solley, Tony Bedini, Robert Cannavo, Dan Jodice, Chuck Matula WFL Properties, John Kuck.

Call to Order:
Selectman Dick Carey called the meeting to order at 4:33p.m.

Opening of Requests for Proposals for Public Works Garage Design-Build Project:
The following Requests for Proposals were received:
COMPANY: LUMP SUM BASE BID: LUMP SUM ALTERNATE:
WFL Properties, Inc.
New Hartford, CT $1,899,559. $31,000.
Hawley Construction
Danbury, CT $1,474,000. $16,400.
PDS Engineering &Construction
Bloomfield, CT $1,493,477. $10,494.
Cannavo Construction
Torrington, CT $1,614,000. $20,158.
Richards Corporation
Terryville, CT $2,222,700. $12,000.

Bids will be reviewed by the Board of Selectmen and Lenard Engineering with the hope of awarding within a couple of weeks.

Adjournment:
Motion:
To adjourn the meeting at 4:39 p.m. as there was no further business for discussion.
By Jay Hubelbank, seconded by Dick Carey and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary



Posted: January 3, 2014

January 2, 2014


Present: First Selectman Mark E. Lyon, Selectmen Richard O. Carey and Jay Hubelbank.
Public: Nick Solley.

Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:33 p.m.

Approval of Minutes:
Motion:
To approve the minutes of the December 19, 2013 meeting of the Board of Selectmen.
By Dick Carey, seconded by Jay Hubelbank and unanimously approved.


Communications: None.


Appointments/Resignations:
* Historic District Commission:
Mark Lyon reported that two names have been submitted as possible Historic District Commissioners – there is a vacancy for a full member and a vacancy for an alternate member. Jane Boyer has indicated that a current alternate will most likely be moved up – leaving two alternate vacancies. Mark has contacted the candidates and requested they submit a “bio” if interested.


First Selectman’s Report:
Mark Lyon reported the following:
* Holidays:
Hope all enjoyed their Holidays and best for the New Year for the Town and its residents.

* Transportation Enhancement Grant:
The draft narrative has been submitted to the State referencing the Depot Study and the POCD. Once the State gets back to the Town with its approval, the legal ads for RFQs will be placed in the papers.

* Budget Workshops will be begin within the next few weeks to plan for the 2014-2015 Budget.


OLD BUSINESS:
* Amending the 2014 Board of Selectmen’s meeting dates:
Motion:
To change the July 3rd scheduled meeting to July 2, 2014 at 5:30p.m.
By Mark Lyon, seconded by Jay Hubelbank and unanimously approved.


NEW BUSINESS:
* Construction management discussion for new Town Garage:
Mark Lyon has spoken with Lenard Engineering re: their submitting a proposal for managing the construction of the building of the new Town Garage. Following discussion, the Selectmen, with input from Nick Solley of the Buildings and Property Commission, felt that although someone will need to be the “go to” person once construction begins, a person, or representative from Lenard who drew up the design plans, would most likely not be needed on a regular/daily basis. Mark will also speak with Building Official Bill Jenks for suggestions. More discussion and decision making will take place once the company who will be constructing the building is chosen.

* Scheduling of a Special Selectmen’s Meeting:
Motion:
To schedule a Special Selectmen’s Meeting for Thursday, January 9, 2014 at 4:30 p.m. to open RFPs for the new Town Garage.
By Jay Hubelbank, seconded by Mark Lyon and unanimously approved.

* Resolution authorizing the First Selectman to sign the Master Municipal Agreement for Construction Projects with the State DOT:
Motion to approve the following:
Resolved, That Mark E. Lyon, First Selectman, Town of Washington, is hereby authorized to sign the Agreement entitled “Master Municipal Agreement for Construction Projects”. This Resolution is adopted by the Board of Selectmen of the Town of Washington, Connecticut, this second day of January, 2014.
By Jay Hubelbank, seconded by Dick Carey.
Discussion:
Jay Hubelbank asked if there were a time limit placed on this authorization. Mark explained that the Master Municipal Agreement is good for ten years. Projects within that time period will require a “Project Authorization Letter” only.
The motion passed unanimously.


Adjournment:
Motion:
To adjourn the meeting at 5:58 p.m. as there was no further business for discussion.
By Dick Carey, seconded by Mark Lyon and unanimously approved.

Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary



Meetings in 2013