The Town of Washington, Connecticut
Minutes: Board of Selectmen
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www.WashingtonCT.org The Town of Washington, Connecticut Minutes: Board of Selectmen |
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Posted: December 29, 2008 December 23, 2008
REGULAR MEETING Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Jack Coraggio – Litchfield County Times.
Call to Order:
First Selectman Lyon called the meeting to order at 5:38 p.m.MOTION: To add subsequent business not already on the Agenda. By Mark Lyon, seconded by Jim Brinton. Discussion – to accept a resignation of a commissioner that had not been received prior to the posting of the agenda. The motion passed unanimously.
Approval of Minutes:
* Motion: To accept the minutes of the December 11, 2008 Regular Meeting of the Board of Selectmen and the December 11, 2008 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations:
* Resignation of David Thomson:
Mr. Thomson has submitted a letter of resignation from the Inland Wetlands Commission effective 12/31/08. Motion: To accept the resignation of David Thomson from the Inland Wetlands Commission with gratitude for his service to the Town of Washington and the points of view he brought to the Commission. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Mark has contacted the Republican Town Committee notifying them of the vacancy and the need for possible candidates. IW Chairman, Tony Bedini, has requested that any potential candidates attend at least one meeting prior to their appointment.
* Appointment of Diane Dupuis:
Motion: To appoint Diane Dupuis as a regular member of the Conservation Commission (moving up from an alternate) until 1/1/2012. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
* Reappointments:
Motion: To reappoint Susan Payne as a regular member and Richard Sonder as an alternate member of the Conservation Commission until 1/1/2012. To reappoint A. Allen Kerr as a regular member of the Historic District Commission until 1/1/2014 and Scott Tilden as an alternate member of the Historic District Commission until 1/1/2012. To reappoint Wayne Hileman and Susan Werkhoven to the Housing Commission until 1/1/2012. To reappoint Sheila Anson and Christopher Kersten to the Parks and Recreation Commission until 1/1/2012. To reappoint Adelaide Roberts as a regular member of the Planning Commission until 12/31/2013 and Richard Carey as an alternate member of the Planning Commission until 12/31/2011. By Mark Lyon, seconded by Nick Solley and unanimously approved.First Selectman’s Report: Mark reported:
* Paramedic Contract:
Roxbury’s First Selectman, Barbara Henry, will be discussion contract options, first year terms, etc. with Campion Ambulance and will report back to the other First Selectmen prior to acceptance of the final agreement.
* Alliance Energy:
Energy conservation (changing of light bulbs and fixtures) in Town buildings has been completed with some changes to the original work order. Representatives from Alliance Energy will meet with Mark with an “as done list”, and will then submit their report to CL&P.OLD BUSINESS:
* Report/Recommendations of Land Use Consultant:
Mark reported that Mr. Conor’s report has been well received by the Commissioners and staff and some work has already begun incorporating his recommendations on such things as the phone system, speaking with staff members, etc. Nick Solley felt Mr. Conor’s report represented honest and candid input and could be used as a kind of “Plan of Development” for the Land Use Office. The Selectmen agreed changes will be discussed would like to maintain Mr. Conor on an hourly basis to assist with recommendations, job descriptions, etc.
* Old River Road Discontinuance:
Mark has met with the surveyor for the owners of the property that abuts the portion of Old River Road that was discontinued by approval at a Town Meeting. The new maps show proposed lot line changes, plan addresses issues of maintenance etc. Other abutting landowners will be contacted as well. Motion: To accept the maps submitted by Mr. Franco’s surveyor, review with Town Council and file on land records as necessary. By Mr. Lyon, seconded by Nick Solley and unanimously approved.NEW BUSINESS:
* Schedule a Special Town Meeting re: re-appropriation of funds:
Mark explained that the Town’s audit, although not complete, has shown that in the 2007-2008 fiscal year, two departments were over budget although the entire budget was under spent by $7000.00. In order to reapportion funds to cover the overpayments, a Town Meeting needs to be held to approve this. Motion: To schedule a Town Meeting for January 8, 2009 at 7:30p.m. to approve the reapportionment of funds in the 2007-2008 budget. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Visitors:
* Jack Coraggio, Litchfield County Times asked about the lease issues with the Region #12 Board of Education for the Washington Primary School. Mark explained that the list of necessary work, along with cost estimates, for such things as the roof, windows, drainage, etc., has been submitted to the Lease Committee but the Town has not received any further word on this. There was general discussion about possible future reimbursement from the proposed Federal/State government’s economic stimulus program for “shovel-ready projects”.Adjournment:
* Motion: To adjourn the meeting at 6:04 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
SPECIAL MEETING Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley. Conservation Commission members Susan Payne and Kelly Boling.
Call to Order:
First Selectman Lyon called the meeting to order at 5:01p.m.Motion: To enter in to Executive Session to discuss a real estate issue at the request of the Conservation Commission. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Executive Session was adjourned at 5:31 p.m. and the Selectmen re-entered their Special Meeting. No motions were made as a result of the Executive Session.
Adjournment:
* Motion: To adjourn the Special Meeting of the Board of Selectmen at 5:32 p.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: December 20, 2008 December 11, 2008
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley. Land Use Coordinator Martin Conor.
Public: Tony Bedini, Janet Hill, Dorothy Hill, Steve Wadelton, Mike Ajello, Valerie Friedman, Frank Adams, Addie Roberts, Wendy Federer, Brad Sedito, Joe Gitterman, Chris Charles, Ron Chute, Phil Markert, Dimitri Rimsky.
Call to Order: First Selectman Lyon called the meeting to order at 7:02 p.m.
Report on Land Use Consultant’s Study – Recommendations: by Martin Conor
See below:
December 7, 2008
Mark Lyon, 1st Selectman
Town of Washington
2 Bryan Plaza
Washington Depot, CT 06794Re: Recommendations for Washington’s Land Use Office
Dear Mr. Lyon:
I have completed my study of Washington’s Land Use Office. I have reviewed staffing levels, division of tasks, and overall organization of the Land Use Office. I have met with the land use office staff, Commission members, former office staff, Building Official, applicants and met with the Selectmen. Interviews were contacted in person, by phone and a great deal of input was received by e-mail. It was amazing how many Commission members felt it was important to provide their input and how many e-mails and phone calls I received. People really care about the performance and effectiveness of their land use office. The folks I met with and talked to, including the staff, all want this study to result in changes that will make the office perform in a fashion that can be a better resource to the commissioners in performing their duties and in assisting the general public in the land use process.
As a result of my study of Washington’s Land Use Office I have the following recommendations.
Organization of Land Use Office
The current set up is loosely organized with no chain of command and employees are not certain who they report directly to. The staffing has increased over time but without careful thought as to how to run the office in the most efficient manner and how to make the most effective use of personnel and resources.Land Use Coordinator
A job description for the Land Use Coordinator is required. This position should report to the First Selectman and the Commission Chairmen. I would recommend a new title for this position “Land Use Administrator.” The Land Use Enforcement Officer and land use secretary positions all need to report to the Land Use Administrator. This position should be the highest paid position with the most authority and responsibility. The Land Use Administrator should be the primary staff person for the Zoning, Planning & Inland Wetlands Commission. The Land Use Administrator will supervise the daily activities of the land use office including the schedule of site visits being performed by the Land Use Enforcement Officer.The Land Use Administrator needs to encourage the public to make appointments so she can schedule her time effectively. Pre-application meetings with applicants should be encouraged on the larger projects in the office prior to submittal to the land use commissions. With large complicated Zoning and Wetlands applications, the Town should take advantage of their fee ordinance that allows the Town to hire a planner at the applicant’s expense to assist the Land Use Administrator and Commissions in their application review. This can be a substantial time savings for the land use office and make the application reviews go more smoothly by providing reports, hopefully in advance of public hearings, for the Commission’s review and for the applicants to respond to. A planner should be utilized by the Planning and Zoning Commissions on a more regular basis to assist the Commissions with Regulation updates.
Land Use Enforcement Officer
The Land Use Enforcement Officer should report to the Land Use Administrator. Good communication and teamwork between the Land Use Enforcement Officer and Land Use Administrator is essential. I would envision the Land Use Enforcement Officer handling primarily the routine day to day zoning permits, zoning and wetlands complaints and the majority of the fieldwork. Additional clerical help is needed so as to allow for more time in the field doing inspections. The Land Use Enforcement Officer should be the main staff person to the Zoning Board of Appeals. He should not be needed in reviewing new Planning applications or applications going to the Zoning Commission for approval. These applications should be handled by the Land Use Administrator. He should be responsible for the administration and processing of zoning permits within the office. I would also recommend that the Land Use Administrator be the primary staff person to the Inland Wetlands Commission as well. It may not be necessary to have the Inland Wetlands Enforcement Officer attend Inland Wetlands meetings if the Land Use Administrator is present and is actively reviewing and reporting on new applications. Enforcement reports on work assigned would be provided to both the Inland Wetlands and Zoning Commissions by the Land Use Enforcement Officer. Additional reports and recommendations on specific applications and projects underway can be provided by the Land Use Enforcement Officer when directed by the Land Use Administrator.Inland Wetlands regulated activities that are very minor in nature can be handled by Inland Wetlands Agent Determinations. This can lessen the workload of the Inland Wetlands Commission. If the Inland Wetlands Commission is agreeable, the Land Use Enforcement Officer can make these determinations with the approval and supervision of the Land Use Administrator.
The Historic District does not have an enforcement officer assigned. The ordinance allows the building official or zoning enforcement officer. The First Selectman may wish to add HDC enforcement to the duties of the Land Use Enforcement Officer.
The Land Use Enforcement Officer should spend less time doing certified letters, ordering stamps and supplies. The Land Use Administrator can assign a clerical person to assume some of the clerical duties he has been performing provided additional clerical help is provided to the department. Set hours for reviewing applications and being in the field will make for a more productive situation. Advance appointments can be made by the secretaries to better utilize everybody’s time.
Land Use Secretaries
All the secretaries need to have a clear understating of the entire land use process and a clear understanding of the chain of command. All the land use secretaries should report directly to the Land Use Administrator.Historic District Commission & Health Secretary
The Land Use Administrator needs to expand the duties of this position so that clerical help can be provided in all areas within the department. The position needs to be more of a gate keeper so that the Land Use Administrator is not constantly interrupted by the phone and walk-ins with no appointments.Conservation Commission and Zoning Board of Appeals Secretary
Additional training is needed for this newer employee. As she becomes more familiar with the land use office procedures additional clerical duties can be assigned by the Land Use Administrator to relieve the Land Use Enforcement Officer of some of the clerical duties now being performed. The Land Use Enforcement Officer as staff liaison to ZBA needs to make sure that applications are properly completed and scheduled for public hearing and see that Certificates of Variance and Certificates of Special Exception required by State Statutes are being properly prepared and filed on the land records. The ZBA seems to have an unusually large number of applications for which variances and special exceptions are being granted. A joint meeting between ZBA and Zoning Commissions may be in order to discuss the need for revisions to the Zoning Regulations to reduce the large number of ZBA applications being filed.Commission Minutes Secretary
Hours need to be found for a secretary to be responsible for preparing minutes for the Inland Wetlands Commission, Zoning Commission and Planning Commission. This individual needs to spend additional time working in the office to help with the follow up clerical duties needed after the meetings. I would think at least 10 office hours per week plus the night meetings would be required as a minimum. The office should be manned by a land use secretary at all times to greet the public and answer the phone during the hours that the Land Use Office is open. The Connecticut Association of Zoning Enforcement Officers has a Certified Zoning Enforcement Technician training program for land use secretaries that would be very beneficial and would save the Town money in the long run. See www.cazeo.org for details.Phones
The phone system needs immediate attention. The single phone line is not sufficient for the land use department. In addition, staff training is necessary on how to optimize the current functions of the system, call transferring etc. A representative of the phone system should be called in to help improve its efficiency. The building department’s phone rings in the land use office and does not have a voice mail when building staff is not present. The First Selectman should insist that the Building Official’s line have voice mail so that the phone doesn’t keep ringing in the land use office when they are not in.Web
Washington is clearly ahead of many Towns but the more technology that can be used the better it will be for citizens, commission members and staff. While a lot of information is available online it’s a constant challenge to keep it current. I would suggest revamping the basic zoning application and putting it online. In its current form, legal size, it doesn’t fit well in files. Additional check off’s such as a question on conservation easement restrictions could eliminate a separate “mandatory” form being used. The noticing requirement for land use applications has changed. Planning, Zoning & IW Regulations should be revised accordingly. See http://www.cga.ct.gov/2006/ACT/PA/2006PA-00080-R00HB-05290-PA.htm.Copy machine
A copy machine with scanning abilities needs to be located in the land use office so that copies can be made without the need to go down the hall. The ability to scan documents and e-mail them would be a timesavings and would be helpful for commissioners. A large machine should be available somewhere in Town Hall in order to make copies of large plans for the public and Commission. Lot of time piecing together photocopies of plans in sections is being wasted. Often times these larger machines are located in the Town Clerk’s office.A mailbox area and place for Commission members to pick up handouts for meetings should be built in the alcove area. A plan review table in this area could also be better utilized by Commissioner’s and the public for reviewing plans. The system for getting stamps and mailings seems very cumbersome. The Town should look at establishing a mailroom and getting a postage meter.
Filing
A large room exists for filing however additional file cabinets are required and manpower to properly oversee the filing. The Town should make sure that the Land Use staff understands the Connecticut’s retention schedule for municipalities ( see http://www.cslib.org/publicrecords/retland.pdf) and regularly takes advantage of disposing of documents they are no longer required to keep. This will keep the file system to keep from becoming unyielding. Application tracking systems are becoming more predominate and affordable and could prove very beneficial for the land use office.Bond Tracking & Fees
The current set-up for tracking maintenance bonds and fees for outside consultants does not seem to be very efficient. In addition checks submitted for application fees should be removed from applications after receipt and sent upstairs to the fiscal office on a more regular basis. The land use secretaries should be logging in and processing these checks.Staff Training
It is imperative that the land use staff attends training to keep them current with changing laws and knowledge of recent court cases affecting land use. In this manner they safe the Town money and are able to provide the Commissions with better advice. The Land Use Coordinator should be a member of the Connecticut Chapter of the American Planning Association attending training offerings and conferences. See www.ccapa.org. The Land Use Administrator would benefit from attending a management course offered somewhere locally. Often times courses are 1 or 2 days in length and can be very helpful. If Washington belongs to CCM they may have such course offerings. The Land Use Enforcement Officer needs to attend seminars offered by the Connecticut Association of Zoning Enforcement Officers on a regular basis. Both the Land Use Administrator and Land Use Enforcement Officer need to keep current on wetlands training and law. This requires attendance at DEP and the Connecticut Association of Conservation and Inland Wetlands Commission training events and conferences. F.O.I. training for all staff members is important and should be done on a regular basis.Staff Evaluations
Along with job descriptions should come job evaluations. Benchmarks in staff performance, including time management need to be a necessary part of the evaluation.Joint Commission Meetings
I would recommend that at least once per year the Selectmen and land use commissions have a joint meeting to discuss land use in Washington in a “State of the Town” type land use forum. Communication between the various boards and Commissions and Selectmen would prove very beneficial. Interest in this Land Use Study by those commissioners I spoke and continuing dialogue is necessary with all those concerned.Sincerely yours,
Martin J. Connor, AICP
Planning Consultant
Mr. Conor began by telling those present that they and the Town should be very proud of its Land Use office, the dedication and hard work exhibited by staff and volunteer commissioners. He then went through the report section by section elaborating on some points.
Following this, the Selectmen explained that they had reviewed the report and were very pleased with what they had read and discussed with Mr. Conor. If recommendations ere to be followed, it will mean meeting with individuals in the Land Use Office, discussing any recommended changes and considering budget implications.
Commissioners present spoke positively of the report and the recommendations made. Joint meetings of the Commission Chair and the Board of Selectmen were thought to be of importance and will be held at least once a year. The first priority of the Board of Selectmen will be to work with the individuals whose job duties may be changes, discussing restructuring of duties, etc. Some of the suggestions made may not be able to be considered or made until the next fiscal year due to budget considerations. The point was also made that the Town would like to keep Mr. Conor involved in the planning stages of his recommendations.
Adjournment:
* Motion: To adjourn the meeting at 8:05 p.m. By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: December 17, 2008 December 11, 2008
Minutes are subject to approval by the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Public: Tony Bedini, Manny Clark.
Press: Jack Coraggio – Litchfield County Times.
Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Minutes:
* Motion: To approve the minutes of the November 25, 2008 Regular Meeting of the Board of Selectmen and the December 5, 2008 Special Meeting of the Board of Selectmen. By Nick Solley, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations:
* Charles Boucher – Buildings & Properties:
Motion: To appoint Charles Boucher to the (D) to the Buildings and Properties Committee until 7/1/09. By Mark Lyon, seconded by Nick Solley. Discussion: Mr. Boucher has attended several meetings of the Committee, has a background in building construction and maintenance and is interested in serving. The motion passed unanimously.* Mark Picton – Inland Wetlands:
Mr. Picton has submitted a letter of resignation, effective December 10, 2008. Motion: To accept the resignation of Mark Picton from the Inland Wetlands Commission with gratitude for his years of service. By Mark Lyon, seconded by Jim Brinton and unanimously approved.* Stephen Wadelton – Inland Wetlands:
Motion: To appoint Stephen Wadelton (U) as a regular member (moving up from an alternate) of the Inland Wetlands Commission until 6/30/10. By Mark Lyon, seconded by Nick Solley. Discussion: Mr. Wadelton has attended meetings diligently as an alternate and is interested in serving as a full member. The motion passed unanimously.First Selectman’s Report: Mark reported on the following:
* : Barnes Road: Mr. Calatrava owns on both sides of the dirt section of Barnes Road and would like the Town to discontinue that section. Following consultation with the Town’s attorney, the Town’s emergency services and several neighbors on Ferry Bridge Road, the Board of Selectmen will not take any action to discontinue it.* Old River Road: This road had been discontinued at the May ’08 Town Meeting. Mark met with the landowner’s surveyor regarding updating the Town’s land records. This will be done.
* First National Bank of Litchfield Check Scanner: There was a meeting with the FNBL re: offering a check scanning service. The bank would supply the machine, there would be a $300 set up fee, a monthly fee of $50 and a per check fee of 11 cents. Town departments could scan checks for deposit into any account with FNBL (as opposed to manually writing deposit slips). Deposits would be immediate; there would be electronic records of transactions, etc. Further discussion and analysis of costs will occur.
OLD BUSINESS: None.
NEW BUSINESS:
* East River Energy Contract for 2009-2010: The Town needs to decide now for the next contract period of September 1, 2009 through August 31, 2010 at a cost of $2.63/gallon for diesel, $2.08 for gas and $2.45 for heating oil. Discussion – The Town is currently in a contract with East River –as a member of a consortium. It is difficult to predict costs in the future, however the Town is most likely able to get better prices as a member of a larger group than going out on its own. Motion: To enter into a contract with East River Energy for the period of September 1, 2009 through August 31, 2010. By Jim Brinton, seconded by Nick Solley and unanimously approved.* Paramedic Contract 2009-2010: The First Selectmen of Bridgewater, Kent, New Milford, Roxbury, Sherman, Warren and Washington will be meeting next week with the Paramedic Oversight Committee to receive more information on next year’s contract.
* Transfer Station Lease: The current lease between the Town of Washington and the Ranieri’s expires 12/31/08 and they have asked for an increase. As this increase in funds are not in the current approved budget, the Board of Selectmen will offer to continue $1000 for the next six months, request that the new contract coincide with our fiscal year and offer an increase of $1250 for two years and $1400 for the following two years.
* Discussion of School Board representation: The Town of Roxbury voted at their December Town Meeting to ask Region #12 to change the size of the Board of Education from 12 members to 8 members – 4 Washington, 2 Roxbury and 2 Bridgewater. Washington would like to start discussion with our Board of Ed members to get their opinion. If Roxbury is the only Town that wants to do this, it will not be pursued.
Visitors:
* Manny Clark came to discuss the Wykeham Rise LLC proposed project. Much has been said about traffic, speeding, safety, etc. If the Town or a Commission approves a project knowing that there is potential for condition being created that is dangerous or hazardous, would the Town be held responsible if an accident occurred? The Selectmen discussed the studies that have been done that indicate what a road can handle. If the design limits were not exceeded, the Town would not be responsible.Adjournment:
* Motion: To adjourn the meeting at 6:35 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: December 9, 2008 December 5, 2008
Special Meeting
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley. Martin Connor, Land Use Consultant. Public: Wendy Federer, Addie Roberts, Jane Boyer.
Call to Order: First Selectman Lyon called the meeting to order at 4:04 p.m. and turned the meeting over to Mr. Connor.
Martin Connor: Marty opened his discussion by commending the Town of Washington and how it should be very proud of it’s Land Use staff and volunteer commissioners. Many hours were spent interviewing staff (present and former), commissioners, building official, Board of Selectmen, Land Use applicants, etc. Interviews were conducted in person, by phone and email.
Brief Summary of Marty’s report:
Organization of Land Use Office:
The current set up is loosely organized with no chain of command. Staffing has increased but without thought as to how the office should run in the most efficient manner and how to make the most effective use of personnel and resources.Land Use Coordinator:
The current set up does not optimize the knowledge, talents and experience of the Land Use Coordinator. There is currently no job description of this position. Marty feels this position should report to the First Selectman and the Commission Chairmen and the title should be changed to “Land Use Administrator”. This person would be in charge of all land use personnel and the Land Use Enforcement Officer and Land Use secretary should report to the Administrator. Explanation of other duties of this new position were noted.Land Use Enforcement Officer:
Currently the job description for this position specifies reporting to the First Selectman. By not reporting to the Land Use Coordinator, difficulties may result.Motion: To adjourn the Special Meeting of the Board of Selectmen at 4:22 p.m. to enter into Executive Session. By Mark Lyon, seconded by Jim Brinton.
Discussion: Mark explained that discussion was beginning to deal with specific employees, personnel issues, possible job changes, etc. If the discussion was to turn from general recommendations to specific staff members, etc., this should be done in Executive Session and the parties involved should be consulted with before making public. The motion passed unanimously.
Executive Session was adjourned at 5:42 p.m. and the Selectmen re-entered their regular meeting.
There was brief and general discussion on the subjects of minutes, phone systems, website utilization, copy machines, training, etc.
The Selectmen scheduled a Special Meeting of the Board of Selectmen, inviting Land Use Commissioners, staff, and the public on Thursday, December 11, 2008 at 7:00 p.m. to discuss organizational recommendations presented in the Land Use Consultant’s report.
Motion: To adjourn the Special Meeting of the Board of Selectmen at 5:55 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: November 26, 2008 November 25, 2008
Minutes are subject to the approval of the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.
Public: Tony Bedini.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Minutes:
* Motion: To approve the minutes of the November 13, 2008 Regular Meeting of the Board of Selectmen with the following correction: under “New Business Old Litchfield Road resident’s petition” the minutes should also state that the petition had been sent to the State’s DOT and the Board of Selectmen…” By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
* Clark Road – additional driveway request:
Mark reported that Mr. Bruce Carusillo, who had been granted approval to put a driveway off of the impassable section of Clark Road several months ago, with the understanding that he would maintain the road, has requested that an additional driveway be allowed off that section of the road. Information has been sent to Town Attorney David Miles for his review.* Old Litchfield Road Stop Sign:
Mark has received verbal notification from the State DOT that they would not approve the installation of a STOP sign at the intersection of Route 109 (State section of Old Litchfield Road) and Blackville Road because they do not see a need and will not install a STOP sign for the purpose of controlling speed. In addition, they questioned the validity and need for the STOP sign the Town installed on the Town section of Old Litchfield Road at this same intersection. Selectman Brinton has made several contacts with the DOT communicating the feeling of the residents and police that it is in fact a hazardous intersection. Mark has spoken with Resident Trooper Steve Sordi and he and Steve will continue to put more information together to send to the State. When the State sends their written report the Town has the right to disagree and appeal their decision.OLD BUSINESS: None.
NEW BUSINESS: None.
Visitors: None.
Adjournment:
* Motion: To adjourn the meeting at 5:39 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: November 19, 2008 November 13, 2008
Minutes are subject to approval by the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Tony Bedini, David Thomson, and Chris Charles.Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Motion: To add subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley. Mark explained that this had to do with the State’s DOT plans for reconstruction of the Bee Brook Road Bridge. The motion passed unanimously.
Minutes:
* Motion: To approve the minutes of the October 30, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
* Flags:
The Republican Town Committee purchased a new American Flag for the Main Hall through the American Legion. The Legion donated a new State of Connecticut flag. Both were in place for Election Day. Thank you to both organizations!* CCM Conference:
Mark and three Shepaug High School students attended a CCM conference in Hartford. They attended seminars dealing with “future” municipal leaders, being members of boards and commissions, etc. All enjoyed the day and felt it was interesting and beneficial.
OLD BUSINESS:
* WPS Lease:
Mark reported that the Boards of Selectmen of Roxbury and Bridgewater have approved an extension of their Town’s leases for their Primary Schools with Region #12 until June 30, 2009.
* Motion: That the Town of Washington agree to extend the lease for the Washington Primary School with Region #12 to June 30, 2009 with the condition the Region inform the Town of any work needed to be done prior to its commencing. By Mark Lyon, seconded by Nick Solley. Discussion: The Selectmen felt that putting this condition into the motion would necessitate the Town’s being made aware of work that needed to be done. Tony Bedini, as a member of the Board of Education and the Building Committee, expressed his agreement to this condition being put into the extension. The motion passed unanimously.Discussion continued on the Long Term lease and the cost estimates on work that needs to be done that Tony Bedini, Charles Boucher, etc. are working on getting. Tony, Charles, Paul Szymanski, Engineer with Howland & Associates, will be meeting with Mark Lyon on November 14. Information gathered will be brought back to the Region’s Lease Committee to be addressed for the Long Term lease. Mark also reported that Paul Szymanski has done a great deal of work on this project “pro-bono” but as the study went further and his firm’s staff was required to complete, there is now a bill for approximately $1500. The Selectmen felt this work was necessary in order to proceed. There is approximately $350 left from a previous study that had been budgeted and approved. The Board of Finance has also been kept aware of this work and its necessity.
* Motion: To ask the Board of Finance for an ex-budget appropriation of approximately $1150 to pay Howland & Associates. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Mark also reported that he has received word from one individual who is interested in serving on the committee to look into the de-regionalization of grades K-5. The three towns in the Region agreed to each appoint two people to serve on this committee. Washington is looking for one more.
* Bee Brook Road Bridge:
Mark explained that at the Public Hearing that was held by the State’s DOT regarding the replacement of the Bee Brook Road bridge, there was a request, with a great deal of support, to have a pedestrian bridge included that would connect the parking area to the trail on the other side of the river at Hidden Valley. The State has returned a proposal agreeing to do this, which also states that once the pedestrian portion of the bridge is completed, the Town of Washington would take over maintenance and liability of it.
* Motion: To accept the proposal from the State of CT DOT to construct a pedestrian bridge at the Hidden Valley/Bee Brook Road Bridge. By Mark Lyon, seconded by Nick Solley and unanimously approved.
NEW BUSINESS:
* 2009 Meeting Dates for the Board of Selectmen:
The Selectmen agreed to the schedule prepared for 2009 dates. These will be recorded with the Town Clerk in compliance with the FOI requirements.* Old Litchfield Road resident’s petition:
A petition with numerous signatures of Old Litchfield Road residents has been sent to the State’s DOT requesting a STOP sign be installed on Route 109 at the Blackville Road intersection. Currently there is none and a sign on Blackville Road informs motorists that cars “coming from the left do not stop”. The residents feel this would make for a safer intersection and will also help address the problem of speeding on Old Litchfield Road. Jim Brinton has spoken with a State Engineer regarding this request. Mark has received notification that the State will review.
VISITORS:
* David Thomson – Grant for invasive species removal:
David, as a member of the Town’s Inland Wetlands Commission attended today’s meeting to request the support of the Board of Selectmen to apply for a grant with the State’s Department of Environmental Protection for removal of Japanese Knotweed in the area of the athletic fields, walking path at the River Walk Park. David has also presented this at the IW meeting and it was well received with suggestions for refining the application. David explained there would be no cost to the Town of Washington and that the necessary “matching funds” of 25% would be requested from the Village Improvement Society, Conservation Commission, private individuals, etc.
* Motion: To support the application for the grant explained by David Thomson. By Jim Brinton, seconded by Mark Lyon and unanimously approved.* Chris Charles spoke of the work being done by Marty Connor, Land Use Consultant, and the importance of addressing any suggestions, recommendations he will have. He urged the Board of Selectmen to take these seriously and to act accordingly. Chris also spoke of an editorial he had read about the Town’s revaluation and a possible decrease in the grand list. The Selectmen did not feel that at the present, this would be the case. There was then general discussion of mill rates, housing, etc.
* Tony Bedini requested that any candidates for the opening on the Inland Wetlands Commission be asked to attend at least two meetings. Chairman and other commissioners would have the opportunity to speak with them and to ascertain their willingness to attend seminars, trainings, site visits, etc. as there is a large time commitment in order to be a effective commissioner. The Board of Selectmen agreed.
ADJOURNMENT:
* Motion: To adjourn the meeting at 6:18 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: November 3, 2008 October 30, 2008
Minutes are subject to approval by the Board of Selectmen.
Present: Selectmen James L. Brinton and Nicholas N. Solley.
Press: Jack Coraggio – Litchfield County Times.
Public: Tony Bedini, Chris Charles.
Call to Order:
Selectman Solley called the meeting to order at 5:32 p.m.Minutes:
* Motion: To approve the minutes of the October 16, 2008 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Jim Brinton and unanimously approved.Communications:
None.Appointments/Resignations:
None.First Selectman’s Report:
No report from Hawaii :).OLD BUSINESS:
* Land Use Consultant Update: Nick reported he has spoken with Marty Connor who had been hired as the Land Use Consultant to review procedures, etc in the Town’s Land Use offices. Marty has been in several times and feels all is going very well. Land Use commissioners who wish to speak with Marty may request to do so through Janet Hill. Marty will contact them to make appointments.
* Highway Department Update: Nick reported that 1) Romford Road has been graded, new drainage installed, etc. 2) South Street from Route 47 to Nichols Hill as been repaved. 3) Curtis Road has been reclaimed and repaved. 4) Chip sealing was not done this fall due to poor weather and increase in cost of oil by contractor. Kevin Smith, Highway Director, will be invited to attend a Selectmen’s Meeting in the near future for a further update.NEW BUSINESS:
* Region #12 Study Committee: Jim Brinton reported that Mark Lyon had attended a meeting with the First Selectmen of Roxbury and Bridgewater and it was determined that each Town should appoint two people to be on a study committee to look into the de-regionalization of grades K-5 – what would be entailed with staffing, financial implications, what it would mean for the Towns, etc. Anyone interested could call the Selectmen’s office.Visitors:
* Tony Bedini reported that he and others are continuing to work on getting numbers for necessary repairs at Washington Primary School – water/drainage problems, windows, doors, roofs, etc.Adjournment:
* Motion: To adjourn the meeting at 5:50 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: October 23, 2008 October 16, 2008
Minutes subject to approval by the Board of Selectmen.
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton (6:05 p.m.) and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Public: Sally Woodruff, Cal Zinick, Reese Owens, Wendy Federer, Chris Charley, Paul Szymanski, Matt Klauer, Matilda Giampietro, Tony Bedini.
Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m. noting that Jim Brinton would be in attendance as close to 6:00 p.m. as possible and the order of agenda items may be changed to accommodate his arrival.
Minutes:
* Motion: To approve the minutes of the October 2, 2008 Regular Meeting of the Board of Selectmen and the October 9, 2008 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
* Alliance Energy Contract: The original project, for which a contract was signed this past summer, was put on hold pending release of funds from CL&P. This has occurred, a new contract was signed on October 14 and work will hopefully be done by the end of the year resulting in a 30% lighting cost savings.
* Frisbie Road Discontinuance: Mr. & Mrs. Gruson have signed an agreement that has been placed in the land records that concludes the discontinuance of a portion of Frisbie Road. The agreement states that the Grusons (or subsequent owners of the property) will construct a turn around should their driveway not be available for highway equipment to turn in.
* Building Use Form: The Selectmen’s Office has been working on the use/rental form for Bryan Memorial Town Hall with minor changes to the rules and regulations.
* Town Meeting: Held on October 6 – all items on the Agenda were approved. An item of note was a change to the Transfer Station Ordinance which authorizes the Board of Selectmen to not only determine the disposal fees but also the types of materials accepted at the Transfer Station.NEW BUSINESS:
* New Preston Cemetery Association:
* Sally Woodruff, Cal Zinick and Reese Owens attended today’s meeting to discuss the financial position of the New Preston Cemetery Association. There is a great deal of work that needs to be done (repairs to stone walls, columns, steps, fallen gravestones, pruning, etc.). A financial report was presented and explained. The only income the Association receives is from the sale of plots. The Association is proposing/requesting is a $5000 line item in the budget for 4 years from the Town of Washington to assist with maintenance and repair costs. Discussion occurred and the Selectmen recommended the Association make a formal request in budget season. Mark also explained that should the Cemetery run out of funds, the Town would have to take over the running and managing of it – by State statute.OLD BUSINESS:
* Wykeham Road Improvements in regard to Wykeham Rise LLC application for 101 Wykeham Road restaurant/inn/spa:
Since the last meeting, the Selectmen have met with Paul Szymanski, Engineer for the applicant, and Kevin Smith, Highway Director for the Town, to review the proposed site line improvements to Wykeham Road. The plan calls for cutting back of a section of the road, the removal of some brush and trees as well as a stonewall that will be moved. All the proposed work would be done in the Town’s right-of-way and therefore the Board of Selectmen, as the Town’s traffic authority, needs to give its approval. The work would be done by and at the expense of the applicant and a performance bond would be required. Contractors would name the Town as an additional insured for liability. Paul Szymanski, engineer, and Matt Klauer, applicant for the 101 Wykeham Road project, were present with plans and to answer questions. In addition to the Selectmen, neighbors in attendance, asked questions, stated concerns about the disturbance to the rural character and historical integrity of the area, the DOT standards vs. Town standards for site lines, the possibility of a less aggressive plan that could improve site lines and create a safer road, etc. After lengthy discussion, the following motion was made: Motion: To draft a letter to the Zoning Commission that states the Board of Selectmen approves the proposed plan for site line improvements to Wykeham Road, however, they would also be agreeable to a more modest plan that would be less destructive to the rural character of the road (i.e. is site lines were not being held to the State standards). By Jim Brinton, seconded by Mark Lyon and unanimously approved.Visitors: See Old and New Business.
Adjournment:
* Motion: To adjourn the meeting at 7:15 p.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: October 10, 2008 October 9, 2008
Special Meeting Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Call to Order: First Selectman Lyon called the meeting to order at 9:01 a.m.
AWARDING OF BID:
Motion: To award the bid for reclaiming and paving of Curtis Road and overlay of South Street to Waters Construction, New Milford, CT per specifications submitted.
Discussion: Mark, Nick and Kevin Smith, Highway Director, met with Bill Champagne of Waters Construction at the sites to review the projects.
By Mark Lyon, seconded by Nick Solley and unanimously approved.Adjournment:
Motion: To adjourn the meeting at 9:04 a.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: October 9, 2008 October 2, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Nicholas N. Solley.
Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times
Public: Wendy Federer, Tony Bedini.
Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
MOTION: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley. Discussion: Mark explained this would be concerning the Opening of Bids for roadwork. The motion passed unanimously.
Approval of Minutes:
* Motion: To approve the minutes of the September 18, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Communications:
* Washington Food Market Thank You:
The Board of Selectmen has received a thank you letter from the Verrastro Family regarding the placement of the bench in memory of Gene on the Town Hall lawn. Funds were raised by Washington Food Market employees, the Village Improvement Society and the Town’s Highway Department installed the bench.
Appointments/Resignations:
* Appointment of Richard O. Carey:
* Appointment of Scott J. Tilden:
Motion: To appoint Scott J. Tilden, Unaffiliated, as an alternate to the Historic District Commission until 1/1/09. By Mark Lyon, seconded by Nick Solley. Discussion: Mark has spoken with both the Republican and Democratic Town Committees and a resume has been received from Mr. Tilden. The motion passed unanimously.
Motion: To appoint Richard O. Carey, Republican, to the Board of Assessment Appeals until 11/11. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark has spoken with both the Republican and Democratic Town Committees and a resume has been received from Mr. Carey. The motion passed unanimously.
First Selectman’s Report:
* WPS Lease:
Mark reported that Tony Bedini and Jack Field have been volunteering their time and are getting cost estimates for drainage issues that are necessary for inclusion in the lease between the Town of Washington and Region #12 for the Washington Primary School. They will give these figures to the Lease Committee.* Web Site Postings:
Mark reported that the State of Connecticut has passed legislation that requires towns with official web sites to post meeting notices, minutes, etc. in the same time frame required for posting with the Town Clerk. This can be a burden for towns like Washington who have volunteers as their web masters. Should they be away for a day, or a period of time, postings may not be able to be done in the required time frame. The Town could then be considered in violation. Steve Wadelton, Washington’s web master, feels he will be able to keep up at the present time. NW Council of Governments has also expressed their concern over this legislation and has reported that several towns in this part of the State have taken down their websites. Other towns have had another entity, i.e. a library, take over the task and then it is not considered an “official” town website. Councils of Governments, Connecticut Organization of Small Towns, and Connecticut Conference of Municipalities have all registered protests with the State.
OLD BUSINESS:
* Awarding of Bid for two dump trucks:
Mark explained that none of the bids received were under the approved budgeted amount. The Board of Selectmen is proposing a request to the Board of Finance for an ex-budget appropriation for the short fall. The Town will be selling a truck and the funds realized from this sale should be enough to “pay back” the amount being requested. Motion: To award the Bid for two dump trucks and two sanders to Danbury Dodge, Danbury, CT for a total of $128,352 contingent upon the Board of Finance’s approval of an ex-budget appropriation of $13,375. By Mark Lyon, seconded by Jim Brinton and unanimously approved.* Awarding of Bid for a police vehicle:
Motion: To award the Bid for a police vehicle to Shaker Automotive Group, Family Ford, Inc, Waterbury, CT for a total of $23,246.39 (this figure represents a trade-in of $750 for our old police vehicle). By Mark Lyon, seconded by Nick Solley and unanimously approved.* Frisbie Road Discontinuance/Agreement:
Mark explained that at the October 2007 Town Meeting a portion of Frisbie Road was formally discontinued. A written agreement has been drawn up that confirms the verbal agreement between the Town of Washington and the Gruson’s regarding the use of the current turn- around by the Town and acknowledges that this will remain the case until such time as the Grusons, or any subsequent owner, builds to town standards (at their cost) a turn-around at the termination of Frisbie Road for the use of Town equipment. The Town attorney has reviewed this. Motion: To accept the agreement between the Town of Washington and Lindsey Gruson and Jane Whitney Gruson and to invite them to sign such agreement to be made part of the land records. By Mark Lyon, seconded by Nick Solley and unanimously approved.* Opening of Bids for reclaiming and repaving of Curtis Road and overlay of South Street:
The following bids were received:
1) Waters Construction, New Milford, CT $248,688.
2) S&S Paving, Southbury, CT $272,860The bids will be reviewed by the Selectmen and Highway Director.
Motion: To schedule a special Board of Selectmen’s Meeting on October 9, 2008 at 9:00 a.m. to award this bid. By Nick Solley, seconded by Mark Lyon and unanimously approved.
NEW BUSINESS:
* Wykeham Road improvements in regard to Wykeham Rise LLC application for 101 Wykeham Road resort/inn/spa: Mark explained that part of Wykeyam Rise LLC’s proposal/application to the Zoning Commission involves improvements to the site line of a section of Wykeham Road. As these improvements would be made in the Town’s right-of-way, the Board of Selectmen needs to review the proposed improvements and ultimately give approval for them. These improvements would involve the removal of some trees, and regrading of property opposite the proposed inn. The Selectmen, and those present at today’s meeting, reviewed the profiles provided by Paul Szymanski of Arthur Howland. It was agreed to ask Paul 1) for a “profile” showing the road’s elevation (in addition to the embankment); and 2) a computerized picture, if possible, showing a visual of what the regraded area would look like. Paul will also be invited to the next meeting to answer any questions. The Selectmen would request a performance bond, should approval be granted. Tony Bedini suggested that the applicant also contact the Inland Wetlands Commission prior to doing any of this work.
Adjournment:
* Motion: To adjourn the meeting at 6:28 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted, Mary Anne Greene
Selectmen’s Secretary
Posted: September 25, 2008 September 18, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.
Visitors/Public: John Jungen (bidder), Chris Charles, Liddy Adams (Housing Commission), Resident Trooper Stephen Sordi, Constables Patrick Kessler, Scott Flaton and Thomas Accousti.
Call to Order:
First Selectman Lyon called the meeting to order at 5:31 p.m.
Motion: To add subsequent business not already on the agenda. By Mark Lyon, seconded by Nick Solley.
Discussion: An Invitation to Bid needs to be extended for paving work. The motion passed unanimously.Minutes:
Motion: To approve the minutes of the September 4, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Nick Solley and unanimously approved.Communications: None.
Visitors:
* Introduction of Washington’s newest Police Officers:
Mark welcomed the Washington’s Resident Trooper Stephen Sordi and introduced the Town’s newest Constable Scott Flaton who will be joining Officer Patrick Kessler as a full-time Constable. Also present was Part-time Officer Thomas Accousti who was introduced for those who had not yet met him.Appointments/Resignations:
Mark has received some feedback from the Republican and Democratic Town Committees regarding vacancies on several Commissions. Hopefully the Selectmen will be making some appointments at the next Board of Selectmen’s meeting.First Selectman’s Report:
* Romford Road Bridge: The cement bridge on Romford Road between Route 202 and Rumsey Hall School has a structural failure (pothole). Kevin Smith, Highway Director, and Lenard Engineering have inspected the bridge and it is structurally sound. Lenard will be preparing a proposal on how best to repair it.
* Cell Tower Update: Mark reported that the Cell Tower Sub Committee of the Conservation Commission has reviewed the application of Optasite for the construction of a cell tower on Rabbit Hill Road in Warren. The proposed site is on farmland that the development rights to had been sold to the State of Connecticut as part of the Farmland Preservation Act. Therefore there is some question as to the legality of placing a tower there. This is currently being reviewed by the Attorney General’s Office. Warren has scheduled a Public Information meeting on September 26th. Washington’s Conservation Commission is drafting a letter to the Washington Board of Selectmen.
Jim Brinton addressed the question as to whether or not the Sub Committee and/or the Town looks at other possible sights for construction/installation of cell towers that may be more favorably received.
Nick Solley felt that this might be out of the responsibility of the Board of Selectmen unless it was dealing with Town-owned property.OLD BUSINESS:
* Selection of Land Use Consultant:
The Board of Selectmen interviewed the three candidates who were interested in this position.
Motion: To hire Martin Connor for the position of Land Use Consultant to study the Town’s Land Use Offices. By Nick Solley, seconded by Mark Lyon.
Discussion: Nick felt that Mr. Connor’s current position as City Planner for the City of Torrington, consulting Town Planner for the Town of Goshen and other Towns in the Northwest Corner and former Zoning and Wetlands Officer for the Town of Washington and his knowledge of our needs, processes, reviews, regulations, etc., qualified him as the best candidate although all candidates were worthy of consideration. Mark and Jim agreed with this assessment. The motion passed unanimously.* Opening of Bids:
The following bids were received for two dump trucks:
1) Litchfield Ford, Litchfield, CT $62,420.00 per truck + sander 5645.00 each - trade-in ’02 F450 with plow 15,200.00 2) Interstate Ford, Hartford, CT $61,870.00 per truck + sander 5,645.00 each - trade-in 14,000.00 3) Danbury Dodge, Danbury, CT $58,531,00 per truck + sander 5,645.00 each no trade-in offered 4) Ray Seraphin Ford, Rockville, CT $61,912.00 per truck + sander 6,835.00 each - trade-in 15,000.00 5) Shaker Automotive Group, Family Ford, Inc., Waterbury, CT $60,758.00 per truck + sander 5,645.00 each - trade-in 9,000.00 6) Pappas Dodge, New Britain, CT $61,440.00 per truck + sander 5,645.00 each no trade-in offered 7) Pappas Dodge, New Britain, CT 2nd bid: Base Model $58,787.00 per truck + sander 5,645.00 each no trade-in offered. Bids will be reviewed and awarded at the next Board of Selectmen’s Meeting on October, 2, 2008
* The following bids were received for a police vehicle-’09 Explorer XLT:
1) Litchfield Ford, Litchfield, CT $24,510.00 - trade-in ’95 Explorer 800.00 2) Shaker Automotive Group, Family Ford, Inc., Waterbury, CT $23, 996.39 - trade-in 750.00 3) Interstate Truck Center, Hartford, CT $24,238.00 - trade-in 500.00 Bids will be reviewed and awarded at the next Board of Selectmen’s Meeting on October 2, 2008.
No bids were received for Police Office Windows. The Selectmen will discuss and determine if another Invitation to Bid will be extended.
NEW BUSINESS:
* Housing Commission report on creating an Incentive Housing Zone:
Liddy Adams, Vice-Chairman of the Housing Commission, attended this evening’s meeting to discuss Public Act 07-4 that “provides incentives to municipalities to voluntarily create Incentive Housing Zones (IHZ) in eligible locations, such as near transit facilities, an area of concentrated development or an area that because of existing, planned or proposed infrastructure is suitable for development as an IHZ….” The Zones must accommodate higher densities and the municipalities must agree to ensure that 20% of the housing unites in each development will be affordable to residents earning 80% of the median income or less. The Town could potentially be eligible for a $50,000 grant that can be used to hire consultants, design people, engineers, etc. to investigate possible areas for housing. There is no obligation to do the project or to use the identified zone. The Commission has identified 16 Titus Road as a possible Incentive Housing Zone. The Zoning Commission must establish the IHZ as an overlay zone prior to the application being made to the State. There is no cost to the Town for applying or receiving this grant. Liddy distributed materials to the Selectmen and further discussion took place.
Chris Charles voiced his opinion that this was a good opportunity for the Town but felt that the Town should also look at the entire Depot in regard to soils, possible need for treatment systems, etc.
Motion: The Board of Selectmen supports and encourages the Housing Commission to pursue the creation of an Incentive Housing Zone on the site of 16 Titus Road. By Mark Lyon, seconded by Nick Solley and unanimously approved.* Setting the Agenda for the October 6, 2008 Town Meeting:
Motion: To set the agenda for the Annual Town Meeting that will be held on Monday, October 6, 2008 at 7:30 p.m. at Bryan Memorial Town Hall, Washington Depot, Connecticut as follows:
1. To set the dates for the annual town budget hearing and meeting in May 2009.
2. To consider and act upon an amendment to the Town’s Transfer Station Ordinance.
3. To authorize the Board of Selectmen to apply for and expend any Federal or State Grants for and by the Town of Washington for remainder of the 2008-2009 fiscal years.
4. To adopt, on behalf of the Town of Washington, Nondiscrimination and/or Affirmative Action Policies required under Connecticut General Statutes and all other related policies required for applications for Federal and State Grants for the remainder of the 2008-2009 fiscal year.
By Mark Lyon, seconded by Jim Brinton.
Discussion: Mark explained that the First Selectman or the Board of Selectmen need to be authorized to apply for, and/or to finalize each grant approved, with the State of Connecticut and the Nondiscrimination Policies, etc. need to be adopted each time. If items #3 and 4 are approved at the Town Meeting, this would alleviate the need to have “special” meetings each time a grant is applied for. In the future, these authorizations could be approved at each May Town Meeting for the upcoming fiscal year. The motion passed unanimously.* Paving Bid:
Motion: To extend an Invitation to Bid for reclaiming and paving of Curtis Road and to overlay South Street from Nichols Hill Road to Route 47. Bids will be due October 2, 2008 by 4:30 p.m. in the Selectmen’s Office. By Mark Lyon, seconded by Nick Solley and unanimously approved.Adjournment:
Motion: To adjourn the meeting at 6:29 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: September 11, 2008 September 4, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton and Nicholas N. Solley.
*Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times.
*Public: Salvatore & Frances DeSimone, Tony Bedini, Chris Charles.Call to Order:
First Selectman Lyon called the meeting to order at 5:32 p.m.Minutes:
* Motion: To approve the Minutes of the August 21, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
* Motion: To approve the Minutes of the August 28, 2008 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications:
* ASAP: The Board of Selectmen has received a letter from JoAnne Torti, Executive Director of the After School Arts Program thanking the Town of Washington for its contribution to the program. “Without help from the Region 12 towns, ASAP would not be able to provide artistic and cultural opportunities to the community….”Appointments/Resignations:
* Commission and Board Vacancies: Mark Lyon gave tribute to John Allen whose passing leaves vacancies on three boards/commissions – Buildings & Properties, Board of Assessment Appeals and Board of Finance. His dedication to and for the Town of Washington will be greatly missed.Mark has written to both the Republican and Democratic Town Committees asking for suggestions for these vacancies as well as for an alternate vacancy on the Inland Wetlands Commission and the Historic District Commission.
First Selectman’s Report:
* Optasite Towers, LLC has notified the Board of Selectmen of their proposal for an AT&T cell tower on Rabbit Hill Road, Warren. As it would be within 250 feet of the Washington town line we have received this notification. Mark Lyon will be meeting with a representative from Optasite on September 11. Mark has also turned over the information he has received to the Conservation Commission’s Cell Tower Sub-committee.
* Household Hazardous Waste Day has been scheduled for Saturday, September 27, 2008 from 9:00a.m. to 3:30p.m. at the New Milford Railroad Station. Information is available at the Town Hall regarding what can be brought for disposal.OLD BUSINESS:
* Land Use Consultant Applications: The Selectmen have received four proposals for this position. One company’s projected fee was too high for the Town to consider without going out to bid. The other three are from: Martin Conor from Goshen, Alan J. Chapin from Marble Dale and Christopher Wood from Woodbury. Each of the Selectmen have reviewed the submitted proposals and following a short discussion it was determined that the three candidates should come in to speak with the Selectmen personally. This will be scheduled for the week of September 8th. Tony Bedini asked if members of the Land Use Commissions could review the materials and outcomes of the “interviews” prior to hiring. Chris Charles suggested having a list of pertinent questions that could be asked of all three candidates.NEW BUSINESS:
* 9-11 Proclamation: The Washington Volunteer Fire Department will again host a Memorial Service on September 11th at the Depot Firehouse.
* Motion: The Board of Selectmen will issue a Proclamation stating: that the Town will be honoring all lives lost as a result of the tragedy of September 11, 2001; it appreciates those who so unselfishly serve as the volunteer members of our Town Emergency Services; proclaims September 11, 2008 as Emergency Services Day; and invites all citizens to give thanks for and honor all volunteer members of our Town Emergency Services. By Mark Lyon, seconded by Jim Brinton and unanimously approved. The Proclamation was signed and will be hung at the Washington Depot Firehouse.Visitors:
* Washington Police Officer Scott Flaton was not able to attend today’s meeting but will be at the next regularly scheduled meeting on the 18th. He is currently fulfilling his required hours in the company of Officer Kessler and Resident Trooper Sordi and all reports are “he’s doing fine!”
* Mr. and Mrs. DeSimone of Sunset Lane attended today’s meeting to discuss the danger of the intersection of Sunset and Upper Church Hill Road. Mr. DeSimone provided the Selectmen with a history of prior visits to the Selectmen as well as photographs. He stated his willingness to meet at the site with the appropriate person(s). Mark Lyon offered to speak with Kevin Smith about this issue and will contact Mr. DeSimone.Adjournment:
* Motion: To adjourn the meeting at 6:10p.m. as there was no further business for discussion. By Nick Solley, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: August 26, 2008 August 21, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton.
Press: Ann Compton-VOICES
Public: Chris Charles
Call to Order:
First Selectman Mark Lyon called the meeting to order at 5:30 p.m.Approval of Minutes:
Motion: To approve the minutes of the August 7, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report:
Public Information Meeting-Route 47 Bridge:
The State of Connecticut DOT will hold a Public Information Meeting on Tuesday, September 16, 2008 at 7:00 p.m. at Bryan Memorial Town Hall concerning the rehabilitation of the Bridge on Route 47 (Bee Brook Road) over the Shepaug River at Hidden Valley. Work is anticipated to begin in the spring of 2010 and be completed in the fall of 2011. The Information Meeting is being held to give the public opportunity to participate in discussion and voice views and comments.
New Constable:
Scott Flaton graduates from the Police Academy this evening and will begin work as a full-time police officer for the Town of Washington on Monday, August 25, 2008. Scott will be invited to the next Board of Selectmen’s meeting.OLD BUSINESS: None.
NEW BUSINESS:
Invitation to Bid-Police Office Window Replacement:
Motion: To extend an Invitation to Bid for exterior window replacement on the Police Office Building, 2A Bryan Plaza, Washington Depot, CT. Bids will be received at the Office of the First Selectman, P.O. Box 383, Washington Depot, CT 06794 until 4:30 p.m. on Thursday, September 18, 2008. Information and specifications are available from the First Selectman’s Office at 860-868-2259. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Invitation to Bid-Police Vehicle:
Motion: To extend an invitation to bid for a new 2009 Ford Explorer XLT Special Service package with options. Bids may or may not include trade-in of a 1995 Ford Explorer, 4x4, 4-door vehicle. Bids will be received until September 18, 2008 at 4:30 p.m. at the office of the First Selectman. Information and specifications are available from the First Selectman’s Office at 860-868-2259. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Invitation to Bid-Two Highway Department Dump Trucks:
Motion: To extend an Invitation to Bid for two new Ford F550 (or comparable) four-wheel drive dump trucks, complete with dump body, plow and sander-delivered. Bids may or may not include trade-in of a 2002 Ford F450 four-wheel drive dump truck with plow. Information and specifications are available from the First Selectman’s Office at 860-868-2259. By Jim Brinton, seconded by Mark Lyon and unanimously approved.Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 5:40 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Lillian Lyon for
Mary Anne Greene
Posted: August 8, 2008 August 7, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Nicholas N. Solley.
Press: Ann Compton – VOICES
Public: Tony Bedini
Call to Order:
First Selectman Lyon called the meeting to order at 5:31 p.m.
MOTION: To add subsequent business not already on the agenda. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark explained that in order for the town to receive grant monies from the State of Connecticut a Nondiscrimination Resolution needed to be passed and placed in the file. In this particular case, the grant is about the Beach House and parking area at the Town Beach. The motion passed unanimously.Minutes:
* Motion: To accept the minutes of the July 24, 2008 Regular Meeting of the Board of Selectmen and the July 28, 2008 Emergency Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley. Discussion: The July 28th emergency meeting had to do with the approval of an additional $7500 for the renovation of the Town Hall Tower and Dome. This would allow for a third coat of paint on the tower, which was felt to be in the best interest of the job and prolong and preserve the work being done. Even with this addition, Valley Restoration was still the low bidder. The motion passed with Jim Brinton abstaining as he was not able to be present at the July 28, 2008 meeting.Communications: None.
Appointments/Resignations: None.
First Selectman’s Report: Mark reported:
* Alliance Energy Solutions, with whom the Town had signed a contract for upgrading of the lighting in Town buildings, has notified the Town they have been forced to place the project on hold as the CL&P Energy Efficiency Fund has been suspended due to budget issues. As a result, CL&P is not funding projects at this time. Alliance has lobbied with CL&P and the Department of Public Utilities for re-instatement of funding for projects. The DPUC is currently reviewing the budget situation and ruling is expected by the end of August.OLD BUSINESS:
* Request for Proposal-Land Use Consultant: As per the discussion at the last Board of Selectmen’s meeting with chairmen of the Land Use Commissions, the Board of Selectmen is prepared to publish a Request for Proposal. The Selectmen reviewed this Request today and made suggestions to include in the more detailed “job description” that will be available from the Selectmen’s Office. Motion: To extend a request for proposals for consulting services related to the study of the Town’s Land Use Office. Issues to be addressed are staffing levels, division of tasks and overall organization of the Land Use Office. An understanding of CT Land Use Regulations, responsibilities of town land use commissions and a working knowledge of municipal land use offices and issues is a must. Contact the Office of the First Selectman, Bryan Memorial Town Hall, 2 Bryan Plaza, Washington Depot, CT 06794 (860-868-2259) or selectmen@washingtonct.org for detailed specifications. Proposals will be received until 4:00 p.m. on Friday, August 29, 2008 at the above address.. By Mark Lyon, seconded by Nick Solley. Discussion: Following receipt of the proposals by August 29th, the Selectmen will review, ask questions, discuss, and speak with possible candidates with the hope of “hiring” by the Selectmen’s meeting on September 4th. The motion passed unanimously. The RFP will be sent for publication in a local paper and sent directly to persons who have been recommended or suggested.
* Assessor’s Clerk position has been advertised.NEW BUSINESS:
* Nondiscrimination Resolution: See above under Motion to add subsequent business. Motion: RESOLVED: The Town of Washington hereby adopts as its policy the nondiscrimination agreement and warranties required under Connecticut General Statutes 4a-60(a)(1) and 4a-60a(a)(1), as amended in the State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Visitors: No comments or discussion.
Adjournment:
* Motion: To adjourn the meeting at 5:50 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 31, 2008 July 24, 2008
Present: First Selectman Mark E. Lyon, Selectmen Nicholas N. Solley, James L. Brinton (arrived 6:10 p.m.).
Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times
Public: Michael Caroe, Chris Charles
Commission Chairmen and/or members: David Owen-Zoning, Brad Sedito-Zoning Board of Appeals, Addie Roberts-Planning, Mark Picton, and Tony Bedini-Inland Wetlands.
Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m.
Minutes: Motion: To approve the minutes of the July 10, 2008 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Communications: George Verrastro of the Washington Food Market has written the Board of Selectmen (attached and on file) thanking them for the recognition given to his father, Gene, for his contributions to the Town of Washington for over 35 years.
Appointments/Resignations: None.
First Selectman’s Report: Mark reported:
The Farmers Market, held every Thursday at the Senior Center, has agreed to stay open until 12:30 p.m. to accommodate people who can only attend on their lunch hour.
The New Preston Cemetery Association has approached the First Selectman with concerns about their economic position. Mark has contacted Senator Roraback’s office regarding the Town’s obligation. The Cemetery Association would like to meet with the Selectmen to discuss their position and the possibility of the Town taking over the care, responsibility, etc.
The Beach Committee is putting the final changes on the plans for the beach house and beach and will begin working with an engineer so the process with the Land Use Commissions can start.OLD BUSINESS:
Awarding of Bid for Fire Department Cab and Chassis: Mark explained that the bids received have been reviewed by the Fire Department’s Truck Committee and have made their recommendation.
Motion: To award the Bid for the 2009 International truck chassis for a new Engine #3 to Marola Motors of Torrington for $105,500. By Mark Lyon, seconded by Nick Solley and unanimously approved.NEW BUSINESS:
DOT Grant Resolution: Mark explained that the Town had applied for a grant for reclaiming and repaving of Painter Ridge Road. As that grant was approved under Dick Sears, a resolution needs to be done authorizing Mark to sign the appropriate paperwork.
Motion: Resolved, that Mark E. Lyon, First Selectman, be, and hereby is authorized to sign the agreement entitled: “State Project No. 150-128, Reclamation of Painter Ridge Road” between the State of Connecticut and the Town of Washington.” By Nick Solley, seconded by Mark Lyon and unanimously approved.Visitors:
Michael Caroe attended today’s meeting to ask the Selectmen about:
1) the installation of a siren system that could be used to alert the residents of Town when there was an emergency. Mark explained that he had spoken to Rocky Tomlinson, Emergency Management Coordinator, about this and the sirens the Town had would require generators, where they would be placed is a question, etc. The Town has recently contracted for “Alert Now” which is a reverse 911 listing of residents that can be used to contact town residents by phone. Currently the list is made up of numbers listed in the phone book. The next newsletter will have a form for residents to complete and return giving them the option to list their “unlisted” numbers, secondary numbers, cell phone numbers, etc.
2) Mr. Caroe asked for clarification on the postponement of a Zoning Board of Appeals public hearing. Nick explained this was due to a change in the meeting date, which resulted in an error in the dating of the legal notice announcing the meeting.
3) He asked how Commissions decide how much money can be spent on the hiring of consultants. Mark explained there is a certain amount in the budget but the applicant can also be required to post a bond in anticipation of the need for attorneys, consultants, etc.
Land Use Chairmen:
Mark Lyon explained the Board of Selectmen had invited the chairmen, and/or their representatives, to attend today’s meeting to discuss various concerns that have been voiced by some and whether or not it would be beneficial to hire a consultant to review the Land Use procedures, staffing, work flow, organization of the office, etc. The Selectmen thought it would be beneficial to have input from all commissions that would be involved in the process. Brad Sedito (ZBA) felt that if this were to be done, the consultant should be familiar with Washington and what the Town is faced with. The commission volunteers, because of the increase in applications or the nature of them, are putting in more hours and therefore require more support from the office staff. Applicants also require the support of the office staff to assist in the process. He also asked if the consultant would be hired on a regular basis – how many hours? Mark Lyon explained that the thought would be to hire this person on a one-time-basis to review the entire office workings and make recommendations. Following this there would need to be discussion(s) on the need for more staff, budget requests, etc. Tony Bedini (IW) felt that personnel should also have input on what they need – secretaries should definitely be a part of discussions. Mark Picton (IW) has informally spoken with Marty Connor who was once employed by the Town and who is familiar with the Town’s Land Use issues and who recently became the Town Planner in Torrington and re-organized its Land Use offices. Mark Picton feels that an important issue to consider is that long after the commission members and staff that are presently involved leave, the commissions and office will remain. If the offices become professionally organized, there would be procedures set up, policies, job performance reviews, etc. that those who come next could follow. Larger and more complex issues are facing the Town and it needs to be capable of handling them. He and Tony have drawn up “draft guidelines” for this consultant . David Owen (Z) felt that the legal delineation of responsibilities should also be addressed. He felt that whoever may be hired for this position should be someone who could professionally and objectively look at all the commissions and not necessarily hire someone that just one commission recommended. The Selectmen should get input and advice from each commission. Mark Lyon assured those present that he would request input from everyone as to what the needs are, what the concerns are, where they feel improvements are needed, etc. The Selectmen also expressed the importance of all involved to speak honestly of their needs, what they feel needs improvement, etc. The result should be a report on how the system can be better organized, more professional, etc. No one should look at this, or the recommendations that may come from it, as a performance review. Addie Roberts (P) complimented the staff for the jobs they do and realizes they are being asked to do more and more. She reaffirmed the feeling that they too should be involved in discussions as to what is needed. She felt that the Board of Selectmen should be the ones spearheading this project – not any one or two commission chairs. Nick Solley also stressed the importance of “structural issues” and whose responsibility it is to decide if a larger meeting room is needed, taping equipment is properly set up, the importance of good and precise transcriptions, etc. Jim Brinton reinforced the importance of having the Selectmen speak with each of the chairmen and staff members prior to hiring the consultant to assess what they feel the needs may be and what their concerns are. Chairmen and staff should then have input to the consultant, once hired. The Selectmen, and the Chairmen agreed that the ultimate outcome of this endeavor should be to have a Land Use Office that is knowledgeable about the entire application process, that they have the proper support and can assist the townspeople professionally, accurately and in a timely fashion.
Chris Charles hand delivered a letter to the Board of Selectmen regarding what he perceives to be weaknesses, inefficiencies and problems in the Land Use process. The Selectmen will read and review.Adjournment:
Motion: To adjourn the meeting at 6:55 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 22, 2008 July 16, 2008
Beach Committee
Present: Mark Lyon, Nick Solley, Mary Weber, William Worcester, Dean Sarjeant
First Selectman Mark Lyon called the meeting to order at 7:10 p.m.
After the minutes of June 25 were unanimously approved, architect William Worcester explained how he had incorporated the changes suggested by the members at the last meeting.
The access modification to the handicapped/unisex bathroom has been run by Bill Jenks, who didn’t see any problem with it. Also, this bathroom was made larger by eliminating an office closet.
The airboat’s storage area was made wider by five feet and its length extended seven inches to accommodate an upstairs door. Because swing-out doors were felt to succumb to eventual sagging, it was decided to have an overhead door, which also facilitated the airboat’s efficient deployment. The committee will check to make sure the airboat can turn smoothly around the sides of the building. The airboat room will be kept locked.
Other changes included widening the master bedroom and the kitchen by reducing closet size. A deck and a portico over the entrance were added. The first floor was raised to meet flood regulations. The building’s size has not gone beyond its current lot coverage. Appropriate placement of the footing drains was considered as part of the site work.
The project can be done in two parts: the parking, fencing, and landscaping; then the restrooms, beach house and airboat storage. After completion of the engineering work, approval from the various commissions, such as the ZBA, Inland Wetlands, the Health Department, and so on is necessary. Then the project can go out to bid.First Selectman Mark Lyon adjourned the meeting at 8:15 p.m.
Respectfully submitted,
Patte Doran
Posted: July 17, 2008 July 10, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Nicholas N. Solley.
Public: Valerie Cooper, Mary Ewing, Steve Wadelton, Helga Hershey, Galen Quist, Laura and Bob Benn, Eric Federer, Jim Mitchell, Sandra Canning, Mitchell Borenstein, Mitchell Solomon, Roberta Connolly, Kitty and Rick Hunt… Kevin Smith, Highway Director.
Call to Order: First Selectman Lyon called the meeting to order at 5:35 p.m.
Minutes: Motion: To approve the minutes of the June 26, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
FIRST SELECTMAN’S REPORT: Mark reported on the following:
- Boat Launch: The final inspection has been done. Several “minor” items need to be addressed. The ramp is operating well and several compliments have been received!
- Town Hall Tower and Dome: The Selectmen met with Valley Restoration and reviewed the work schedule for scaffolding, painting, gilding, etc. Work is scheduled to start on July 15th and should take 4-6 weeks to complete.
- Shepaug River/Waterbury Bureau of Water: The Town has been notified that a 12-month extension has been granted for completion of the Shepaug River Agreement.
- Farmer’s Market: Thursdays at the Washington Senior Center from 10:30-12:00. Local products are sold and the public is welcome.
- Recycling Makes Sense Workshop: Thursday, July 24th at 8:30 a.m. at the Town Hall. The workshop will be geared to improving recycling in municipalities and businesses. The public is welcome. The program is made possible through a grant that was applied for by the Recycling Committee’s Sarah Gager.
OLD BUSINESS: Opening of Bids for Fire Department Cab and Chassis:
The following bids were received:
1) Marola Motors, Torrington, CT $105,500.00
2) Hine Brothers, Southbury, CT $106,853.11
Bids will be reviewed by the Fire Chief and Fire Department and awarded in two weeks at the next Selectmen’s Meeting.NEW BUSINESS:
- Discussion of bridgework to be done in Town: Kevin Smith, Highway Director, presented the Selectmen with plans for two bridges on Walker Brook Road that would be alternatives to box culvert bridges. It is called the “slip pipe system,” would be considerably less expensive, there would be no need for road closures, etc. The company Kevin has contacted is from Maine and has done extensive work in New England. They would hire all necessary engineers to comply with DEP regulations, etc. The Selectmen asked Kevin to schedule a time when they could meet with the company’s representative and inspect jobs they have done in the area.
- Chip Sealing: Kevin has contacted Gorman Brothers and we are scheduled to have several roads chip sealed in September. A list of these roads will be announced closer to the date(s) the work will be done.
VISITORS:
Wykeham Road residents and neighbors regarding traffic: Several residents of Wykeham Road and the surrounding area attended the meeting to discuss concerns regarding traffic and speeding on Wykeham Road and on the adjoining roads. Valerie Cooper, Old Litchfield Road, opened the discussion by thanking the Selectmen for hearing their concerns. She spoke of traffic and speeding on Wykeham and surrounding roads and how it has been a concern for many years and many people have approached the Selectmen in the past – this is not a new issue. There have been three accidents in the past three years on Wykeham Road and more on Old Litchfield and Route 109. The issue of speeding on these winding roads has been addressed with the Selectmen and the Police Office and there is a general feeling that more needs to be done to slow drivers down. Some suggestions: pillars at corners of intersecting roads, speed humps, tables, No Thru Truck signs, more police presence, and ordinances established that deal with these issues. Valerie spoke of the pending Wykeham Rise proposal and the increase in traffic that (in her opinion and the opinion of many others) would bring. Eric Federer, Bell Hill Road, echoed Valerie’s comments and added his feeling that a restaurant and bar open to the public on Wykeham Road, if approved, would set a precedent for “chinks” in the zoning regulations. Eric reminded those present that the Mayflower Inn had been denied access from Wykeham Road and if the zoning regs are not followed, the character of Washington could be forever changed. He spoke of the inevitability of the Town “changing” but feels that we have been able to maintain the feel of the Town and the rural character. Roberta Connolly, Wykeham Road, spoke of her concern for the future. Over the 14 years her family has lived here she has seen a huge increase in the traffic and is now dangerous to walk, ride bikes, etc. The Wykeham property has always been a school, which is very different from a spa/bar/restaurant. She feels the traffic generated from a school is nothing like what the proposed plan would bring. Roberta also asked the question whether Washington wants to be viewed as a “destination.” Mary Ewing, Wykeham Road, spoke of the difficulty of pulling out of her driveway at Golf Course Road and intersection of Wykeham Road is extremely treacherous. Mary voiced her support for the comments already made. Suggested adding more STOP signs on Wykeham Road as a way to slow traffic. Jim Mitchell, Old Litchfield Road, reminded the Selectmen that he has attended several meetings to discuss the traffic and speeding on his road and the adjacent area roads. He mentioned that several of these roads are used as cut throughs to Woodbury, etc. Kitty & Rick Hunt, Golf Course Road, Laura Benn, Bell Hill Road, and Margaret Freeland, Old Litchfield Road, reiterated the dangers of turning onto Wykeham from their respective roads at the present time and are very concerned about the future and a plan that would bring even more increased traffic. Galen Quist, Wykeham Road, has seen a large transformation in the traffic following the repaving of Wykeham several years ago-especially truck traffic. He has spoken to the police several times and does not feel they are cooperating in enforcing the speed limits and offenders are not being ticketed. Sandra Canning, Ives Road, expressed her support for those who spoke today and assured them that there are many who are not “neighbors” who also support them. She advised them to stay in touch and work together. Mitchell Borenstein, Wykeham Road, asked who had placed the traffic counters on and around Wykeham. No one knew.First Selectman Mark Lyon addressed the group, thanked them for attending today’s meeting, and mentioned receiving quite a bit of correspondence on the proposed Wykeham Rise project. He explained to those present that although everyone is welcome to attend Board of Selectmen’s meetings and is welcome and encouraged to voice their concerns, opinions, etc., the Board of Selectmen does not have any purview, or authority, over the Land Use Commissions. Each commission needs to follow their regulations and make their decisions accordingly. Each application will be reviewed fairly and be given due process. The public is also given the opportunity to speak at public hearings. He thanked the public for various topics that were brought up today and will look into the No Thru Truck regulations, the lack of speed limit enforcement, who placed the traffic counters, etc. He further explained that Wykeham Road, has been designated a “Rural Minor Collector” road by the State of Connecticut (state monies were given to improve it several years ago). Nick Solley explained that this project not only repaved the road but also brought it up to safer specifications. He addressed the subject of more stop signs, speed humps, etc. and explained that each would need to be evaluated for their placement safety. The Town needs to be aware of the liability that any encumbrance would have on the safety of the public. He reiterated support of Mark’s statement that the Board of Selectmen cannot tell any of the commissions how to vote on an application. Trucks do have a right to travel the smaller town roads to make deliveries etc. if their destination is in Washington. If it were determined that trucks were cutting through some of the smaller, winding, residential roads to get a shorter route from one town to another, the company could be contacted and advised to take a different route.
Adjournment:
Motion: To adjourn the meeting at 6:59 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Jim Brinton and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: July 14, 2008 June 25, 2008
Beach Committee
Present: Mark Lyon, Ray Reich, Dirk Sabin, Nick Solley, Jaye Stuart, Mary Weber, William Worcester
First Selectman Mark Lyon called the meeting to order at 7:05 p.m. He explained to the committee that plans for the Beach building and landscaping were being finalized. Cost estimates have been refined. A STEAP (Small Town Economic Assistance Program) grant for $300000 has been obtained. This, along with the $200000 already in hand, is helping to move the project forward. Selectman Nick Solley, who has been working on aspects of this project, joined the committee. The compressor building has now been approved. Next, the cottage and landscaping work must go through this same approval process.
The Selectmen have held several public hearings on this project. Not many comments or questions were raised by the audiences. There was a suggestion to possibly move the entrance to the caretaker’s cottage. However, committee members decided to keep the entrance in a position that facilitated the caretaker’s ability to keep an eye on things. Another comment came from a person who said he would be willing to help with issues about keeping the lake clean.
Mark Lyon reported that he and Nick Solley have gone over all the committee members’ suggestions about the plans, which included the question of a second egress out of the apartment and reducing the size of the men’s and women’s bathrooms. The latter would allow for a larger unisex/handicapped bathroom, as well as for additional boat storage space. William Worcester will talk to Bill Jenks about a variance to accommodate such changes.
William Worcester discussed incorporating a deck with the second egress which would allow the caretaker to see the entire beach area. He also put forth the idea of enlarging one bedroom while reducing the size of the other, creating more of a master bedroom and den combination. A portico over the front door would add to the building’s aesthetics, as would window boxes, which are also on the present building. William Worcester raised the possibility of increasing the kitchen’s footage by reducing the size of a closet.
Mark Lyon said the project would need to proceed in stages as funds became available. Portions of the landscaping can proceed without being damaged by the tearing down of the present building.
Nick Solley has been looking into the costs of a modular unit versus that of a stick built building. The goal is to insure a well-insulated building, including energy efficient windows. Samples of vinyl siding in a cedar shake style were examined by the committee. The pros and cons of group usage and food franchises and placement of barbecue areas were discussed.
At the next meeting, William Worcester will show the committee how he has incorporated changes made on the basis of the suggestions.
The next meeting will be on Wednesday, July 16 at 7 p.m. in the Land Use Room, Town Hall.
Respectfully submitted,
Patte Doran
Beach Committee
Posted: July 8, 2008 June 26, 2008
Present:
First Selectman Mark E. Lyon, Selectmen James L. Brinton, Nicholas N. Solley. Press: Ann Compton – VOICES, Jack Coraggio – Litchfield County Times.Call to Order:
First Selectman Lyon called the meeting to order at 5:36 p.m.MINUTES:
Motion: To approve the minutes of the June 12, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.Communications: None.
Appointments/Resignations:
Motion: To appoint Brian Ohmen as Deputy Fire Marshall. By Mark Lyon, seconded by Nick Solley. Discussion: Mark explained that Brian has successfully passed all required courses and Don Etherington is looking forward to working with him. The motion passed unanimously.
Motion: To reappoint Barbara Johnson as Assessor until 6/30/2012. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark thanked Barbara for her willingness to be reappointed and has told her “she has to stay!” The motion passed unanimously.
Motion: To reappoint Nicholas N. Solley to the Building & Property Commission until 7/1/2011. By Mark Lyon, seconded by Jim Brinton. Nick Solley abstained. The motion passed unanimously.
Motion: To reappoint Charles LaMuniere and Anthony Bedini to the Inland Wetlands Commission until 6/30/2011. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Motion: To reappoint Dennis Hussey to the Judea Cemetery Commission until 6/30/2013. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Motion: To reappoint Sandra Papsin to the Lake Waramaug Authority until 6/30/2011. By Mark Lyon, seconded by Nick Solley and unanimously approved.First Selectman’s Report:
Mark reported: Nettleton Hollow Bridge Project will not happen until next year. Lenard Engineering has filed all the appropriate applications with the Department of Transportation who in turn has filed with the Department of Environmental Protection. Because of governmental “red tape,” the project has not gotten on the DEP’s list for review and/or projects to be completed this year. Mark and Roger Hurlburt from Lenard will contact each agency to make sure what needs to be done, is done. Lenard and the Town had completed all necessary paperwork and had met all deadlines.
Northeast Communications and the Town have renewed the annual contract for the Town’s emergency radio tower service.
Recycling Committee applied for a grant through the State and will host a program on July 24th at 8:30 a.m. at the Town Hall, “Recycling Makes Sense”. Local businesses, schools, etc. have been invited and will learn more about recycling practices.
Steve Wadelton has agreed to accept the position as webmaster. The Board of Selectmen is very grateful to him for taking on this task and again extended their thanks to Rex Swain for his years of service to the Town and his willingness to continue to help Steve.OLD BUSINESS:
Awarding of Bid for Restoration of the Tower and Dome: Motion: To award the bid for Restoration of the Town Hall Tower and Dome to Valley Restoration of Torrington, CT for $68,377. By Nick Solley, seconded by Mark Lyon. Discussion: the bid has been reviewed by the Building and Property Commission, Lee Levesque, Building and Property Manager. The motion passed unanimously.
Frisbie Road: Mark explained the Board of Selectmen has received a letter from Mr. Gruson of 61 Frisbie Road, which states the Town continues to have the right to use the existing turn around “until such time as we – or any subsequent owner – build to town standards, a turn around for the use of town equipment.” The letter continues to state that the owners of 61 Frisbie Road will be solely responsible for paying for any new turn around that is built. Mark will speak with Town Attorney, David Miles, regarding the proper way to have this information recorded so there is no question in the future.NEW BUSINESS:
MOTION: To include subsequent business not already on the agenda. By Jim Brinton, seconded by Mark Lyon. Discussion: this business is in regard to the Town’s lease with Steep Rock. The motion passed unanimously.
Alliance Energy Contract: Mark explained that he has spoken with the Board of Finance and they are agreeable to having the Board of Selectmen sign a contract with Alliance Energy who has done an energy audit of all Town of Washington owned buildings. Mark has spoken with other Towns and/or school systems who have worked with Alliance and followed their recommendations for installation of energy efficient lighting, etc. and found they have been very satisfied. There is the potential of saving up to $7280 per year in energy costs. Motion: To empower Mark E. Lyon, First Selectman, to sign the contract with Alliance Energy on behalf of the Town of Washington. By Nick Solley, seconded by Jim Brinton and unanimously approved.
STEAP Grant: Motion: Resolved, that Mark E. Lyon, First Selectman, be, and hereby is authorized to sign the agreement entitled: “Town Beach at Lake Waramaug STEAP 2008-19” between the State of Connecticut and the Town of Washington. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Steep Rock Lease: Motion: To renew the lease between the Town of Washington and the Steep Rock Association for the period 7-1-08 to 6-30-09. Rental will be $1100.00 per month.Visitors:
Mary Anne Greene explained she had received an email for a Commander Keith from the Sons of Union Veterans of the Civil War in Michigan in May regarding a Lt. Elliott Malloy Norton who had served in the Civil War and who had received a Congressional Medal of Honor. Lt. Norton was born in Washington, CT. A Gravestone Dedication was to be held in Kalamazoo, MI and part of the ceremony involves putting a “pound of dirt” from the veteran’s birthplace on the grave. The Board of Selectmen agreed to honor the request and gathered the pound of dirt from several notable locations around town – Cogswell Tavern, Brinsmade Homestead, Judea Cemetery, Farrand Homestead, Averill Homestead and Burying Ground, First Congregational Church and Bryan Memorial Town Hall. A letter of thanks has been received which was read. Also included were three Certificates of Appreciation for each of the Selectmen, which Mary Anne presented to them.Adjournment:
Motion: To adjourn the meeting at 6:14 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.Respectfully submitted,
Mary Anne Greene
Selectmen’s Secretary
Posted: June 20, 2008 June 12, 2008
Present: First Selectman Mark E. Lyon, Selectmen Nicholas N. Solley.Selectmen James L. Brinton was not able to attend due to the funeral of Eugene "Gene" Verrastro. The Board and the Town of Washington expressed sympathy to the Verrastro family.
Press: Ann Compton-Voices, Jack Coraggio-Litchfield County Times.
Public: Tony Bedini, Chris Charles, Valley Restoration representative.
Call to Order: First Selectman Lyon called the meeting to order at 5:36 p.m.
Motion: To include subsequent business not already on the Agenda. By Mark Lyon, seconded by Nick Solley. Discussion: This will include the acceptance of a Proclamation and extending an Invitation to Bid for the WVFD. The motion passed unanimously.
Approval of Minutes:
Motion: To approve the minutes of the May 29, 2008 Regular Meeting of the Board of Selectmen and the May 29, 2008 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations:
Resignation of Elizabeth Rives from Historic District Commission: Mark read Mrs. Rives letter of resignation into the record. Mrs. Rives resigned with the suggestion and hope that J. Allen Kerr, alternate, would be moved up to a regular member. Motion: To accept, with regret and gratitude, the resignation of Elizabeth Rives who has served for nearly 7 years on the Historic District Commission. By Nick Solley, seconded by Mark Lyon and unanimously approved. Motion: To appoint J. Allen Kerr as a regular member of the Historic District Commission, moving up from an alternate position. By Mark Lyon, seconded by Nick Solley. Discussion: Mark spoke with the other alternate on the Commission and with Mr. Kerr, both of whom were in favor of this appointment. The motion passed unanimously. Appointing of Deputy Fire Marshall: Mark explained he has spoken with the State Fire Marshall's Office. George Steiner has successfully completed the Fire Investigator module of the Fire Marshall course of study. He will continue with the other courses necessary to become a Deputy Fire Marshall. Motion: To appoint George Steiner as a Fire Investigator in the Fire Marshall's Office. By Mark Lyon, seconded by Nick Solley and unanimously approved. Mark also mentioned that Brian Ohmen has completed all the Fire Marshall courses and once he has been notified that he has successfully passed the examination, he will be appointed as a Deputy Fire Marshall for the Town of Washington.
First Selectman's Report:
32 School Street: The Selectmen's Office has received a Public Notice regarding proposed work at 32 School Street (Town is adjacent property owner). Mark and Kevin Smith, Highway Director, have done an inspection and do have some concerns regarding the proposed driveway, site line, set back, and drainage issues. These will be brought to the attention of the Zoning Board of Appeals. Webmaster Search: Mark explained that the Selectmen's Office has received numerous communications from townspeople expressing their interest in the Town maintaining its website. There have been two people interested in volunteering for this position but are not quite ready to assume the position from Rex Swain. A professional may have to be hired for a specific period to bring whomever up to speed.
OLD BUSINESS:
Map of discontinued portion of Frisbie Road: Mark explained that currently town trucks (plows, etc) are allowed to turn around on the property privately owned by Mr. Gruson. The Selectmen would like the map of the discontinued portion of Frisbie Road to show a 50'x 50' right of way that would preserve an area for the trucks to continue to make their turns. Once this is received, the map will come before the Selectmen for approval. Opening of Bids for Restoration of the Town Hall Tower and Dome: The following bids have been received: 1) Gilder's Studio, Inc., Olney MD $139,000.00
2) Valley Restoration, Torrington, CT $ 68,377.00
3) United Steeple Jack, Chestnut Ridge, NY
(Tower: $67,500.00
Dome & weathervane: $26,800.00) $ 94,300.00
Bids will be reviewed by the Buildings and Property Manager and Committee and awarded at the Selectmen's Meeting on June 26, 2008.
NEW BUSINESS:
DOT Request for No Parking Signs: The Police Department has requested from the State DOT, "No Parking Signs" to be placed along Route 45 on the Lake Waramaug side of the road in front of the Beach and Boat Ramp area. Approval of this request is needed from the Selectmen. Motion: To support the Police Department's request for the No Parking Signs along Route 45 in the area of the Town Beach and Boat Launch. By Nick Solley, seconded by Mark Lyon and unanimously approved. Steep Rock Lease: The Steep Rock Association has requested a one-year lease with the Town of Washington for the 2nd floor space in the Old Firehouse. Mark will review with David Miles and have this done. Invitation to Bid: Motion: To extend an Invitation to Bid for a 2009 International 7400 SFA 4x4 (SR525) cab and chassis for the WVFD. Bidders must agree to provide preferential scheduling for needed services and must have service personnel and parts available 24/7. Specifications are available from the Office of the First Selectman, Town of Washington, 2 Bryan Plaza, Washington Depot, CT 06794, 860-868-2259 or by email: selectmen@washingtonct.org. Bids must be submitted to the First Selectman's Office by 4:30 p.m. on July 10, 2008 and will be opened at the Selectmen's meeting at 5:30 p.m. The Town of Washington reserves the right to accept or reject any or all bids and to award the bid in the best interest of the Town. By Mark Lyon, seconded by Nick Solley and unanimously approved. Proclamation: Motion: To accept the following Proclamation: TOWN OF WASHINGTON WHEREAS, Eugene "Gene" Verrastro, along with Vincent P. Annelli, Sr., purchased the Washington Food Market on June 11, 1973; andWashington, Connecticut
PROCLAMATION
WHEREAS, Gene became an integral and vital member of the community of the Town of Washington; and
WHEREAS, his dedication to and support of the Town of Washington, its citizens and organizations for thirty-five years; and
WHEREAS, his commitment to the principles of community involvement, his generosity to the Town of Washington, friends, and his beloved family; and
WHEREAS, Eugene "Gene" Verrastro died June 6, 2008, leaving a legacy and the Town of Washington a better place for having known him;
NOW THEREFORE, be it proclaimed, that we, the Board of Selectmen of the Town of Washington, Connecticut, do hereby declare that Washington will observe June 12, 2008 as EUGENE "GENE" VERRASTRO DAY.
Signed this 12th day of June, 2008 by:
Mark E. Lyon, First Selectman
James L. Brinton, Selectman
Nicholas N. Solley, Selectman
By Mark Lyon, seconded by Nick Solley and unanimously approved.
Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 6:01 p.m. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 9, 2008 May 29, 2008
Special Meeting
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, Nicholas N. Solley. Board of Education members Matt Franjola, Tony Bedini, Jim Hirschfield, Valerie Andersen, Irene Allan.Press: Jack Coraggio-Litchfield County Times.
Public: Valerie Friedman, Chris Charles.
Call to Order: First Selectman Lyons called the meeting to order at 7:08 p.m.
DISCUSSION with Washington Members of the Shepaug Valley Region #12 Board of Education:
Mark Lyon opened the meeting commending the Board of Ed members for the work they do and expressed gratitude for their dedication in doing the best job in representing the Region's children. He explained that the purpose of this meeting was not to dispute reports, numbers published, etc. but rather to have a sharing and exchange of ideas and concerns.
Mark went on to state that the Town of Washington has been very clear on it's preference for one referendum on the renovation vs. consolidation issue. If it should be a two-step vote, it must be a clear choice for all voters. The Board of Selectmen would not support a referendum that did not give our voters all options available.
Discussion continued with Tony Bedini expressing his opinions on findings of the Building Committee; Matt Franjola explaining CREC numbers presented vs. SLAM numbers; Irena Allan and Valerie Andersen both spoke of the need for fair comparison of projects and related estimates of costs. Mark expressed the importance of having hard and honest numbers and contingencies based on conceptual designs.
Lease negotiations were also discussed and the problems occurring because of the difference of opinions among the Towns in the Region. A large area of concern is with the inclusion of maintenance costs (real or projected) in the leases, what would happen if the buildings turned back to the Towns. Jim Hirschfield referred to statutes dealing with the turning of the school buildings back to the Towns, the responsibility of the Board of Education to the students, the process of de-regionalization, etc.
There was general discussion from visitors and Board members about various alternatives and ideas on the three schools vs. consolidation - i.e. Bridgewater keeping it's own "satellite" school for K-3 and Roxbury and Washington "consolidating" perhaps on Roxbury property.
Adjournment:
Motion: To adjourn the meeting at 8:30 p.m. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: June 8, 2008 May 29, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, Nicholas N. Solley.Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times.
Public: Janet Wildman, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
Approval of Minutes:
Motion: To approve the minutes of the May 15, 2008 Regular Meeting of the Board of Selectmen. By Nick Solley, seconded by Jim Brinton and unanimously approved.
Communications: None.
Appointments/Resignations:
Webmaster Update: Mark reported that one person has expressed interest in the position of webmaster and has met with Rex Swain. No decision had been made, however, and anyone interested in this position should contact the Selectmen's Office. Several communications have been received regarding the importance of continuing this vital service to the Town.
First Selectman's Report:
Boat Ramp: Mark reported that the ramp was scheduled to be paved tomorrow (Friday) and should be ready to be opened on the weekend. Consideration needs to be given to parking situation when there is an overflow of trailers i.e. State Park/fee, etc. Mark has called the DEP Boating Division. CMED Credit: The State Department of Public Safety, CMED services (medical dispatching) has issued Washington a credit of $1111.20, which will be sent to Litchfield County Dispatch. (This has been done in the past and the contract with LCD calls for this.) OLD BUSINESS: None.
NEW BUSINESS:
Litchfield County Dispatch Agreement Renewal: Motion: To renew the Agreement for Service between the Town of Washington and Litchfield County Dispatch for the period July 1, 2008 to June 30, 2009. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Property Access Agreement with Drake Petroleum Co.: Mark reported receiving a letter from Drake Petroleum regarding the testing being done at the old Texaco Station for contamination. They are requesting permission from the Town to put in two test holes at 6 River Road (park behind pharmacy that is Town property). They will inform Town of findings. Motion: To allow Drake Petroleum Company to put two test holes at 6 River Road as indicated on submitted map. By Mark Lyon, seconded by Nick Solley and unanimously approved. Historic Documents Preservation Grant: Mark explained that this is a grant the Town Clerk applies for each year. Motion: To make the following Resolution: Resolved: That Mark E. Lyon, First Selectman, is empowered to execute and deliver in the name and on behalf of this municipality a contract with the Connecticut State Library for an Historic Documents Preservation Grant. By Nick Solley, seconded by Jim Brinton and unanimously approved.
Visitors:
Ann Compton: VOICES reporter, inquired about the Board of Selectmen's meeting with Washington's Board of Ed members. Mark reported it was being held this evening at 7:00 p.m. Chris Charles asked if the Building Committee had been asked to participate and Mark explained that only the Board of Ed members were specifically invited but the meeting was open to the public. Chris went on to give his opinion on an article that appeared in the paper and the statements he felt were made by various individuals that were inaccurate. He felt the Building Committee should have been contacted or approached with concerns. Mark explained that this evening's meeting had nothing to do with the numbers presented by the Building Committee but was to be a sharing of concerns, general discussion and an exchange of opinions with our Board of Ed reps. Janet Wildman: Asked to speak with the Selectmen to discuss concerns that she has in regard to the current economic condition of the country, the tremendous increase in the cost of heating fuel and living in general. She feels that it would be irresponsible of the Selectmen and the Board of Ed, as well as other businesses, not to think ahead of ways to conserve, assist those who may need financial assistance, etc. The Selectmen thanked her for her concerns and assured her they would be considering her thoughts.
Adjournment:
Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:15 p.m. to enter into Executive Session to discuss a personnel issue. By Nick Solley, seconded by Jim Brinton and unanimously approved.
The Selectmen adjourned their Executive Session at 6:27 p.m. and re-entered the Regular Meeting. Motion: To adjourn the Regular Meeting of the Board of Selectmen at 6:27 p.m. as there was no further business for discussion.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: May 29, 2008 May 15, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, Nicholas N. Solley.Press: Ann Compton - VOICES, Jack Coraggio - Litchfield County Times.
Public: Tony Bedini, Jack Field, Steve Wadelton, Peter Tagley, Valerie Friedman, Kelly Boling.
Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
Minutes:
Motion: To approve the minutes of the May 1, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon. Discussion: Mary Anne Greene asked they be approved with the following correction: Under "Road discontinuance: ...more information and a map (not survey) needs to be completed...." . The motion passed unanimously. Motion: To approve the minutes of the May 8, 2008 Special Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Resignation of Rex Swain as Webmaster: Mark reported that Rex has voiced his desire to resign this position, hopefully, by the end of June. The Selectmen asked that the minutes reflect tremendous gratitude, and appreciation to Rex for the work he has done for the past six years. The website has become a valuable asset to the Town. Thank you, Rex! Anyone who has an interest in inquiring about this position should contact the Selectmen's Office at 860-868-2259.
First Selectman's Report:
Region #12 Update: Mark reported that he attended a lease meeting with First Selectmen Barbara Henry and Bill Stuart. The Board of Education returned the primary school lease(s) after a review. The Selectmen are drafting a reply. Discussion followed regarding the figures that have been presented by the Region's Building Committee. Mark is of the opinion that there is a definite bias to consider the three-school option vs. the consolidated option. He reminded the public that the Town of Washington has voted to oppose any referendum that "is not a referendum of choice". He suggested that our Board of Selectmen meet with the Washington representatives of the Board of Education regarding the future of the primary schools. Board of Ed member, Tony Bedini, voiced his strong support of this suggestion. Tony and Jack Field presented what they view as discrepancies in financial figures that are being presented by the Building Committee. Washington's Selectmen feel that an honest appraisal of both the renovation plan and the consolidated plan need to be given to the voters of Region #12. Peter Tagley also offered his support of Washington's taking a strong position in order for fairness to the voters. Motion: To schedule a special Board of Selectmen's meeting with Washington's Board of Education members as soon as possible. By Mark Lyon, seconded by Nick Solley and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS:
Invitation to Bid for Restoring the tower and dome of Bryan Memorial Town Hall. Motion: To extend the following Invitation to Bid: The Town of Washington will receive sealed bids for the restoration of the Tower and Dome for Bryan Memorial Town Hall, 2 Bryan Plaza, Washington Depot, CT. until 4:30 p.m. on June 12, 2008 at the Office of the First Selectman, Bryan Memorial Town Hall, 2 Bryan Plaza, P.O. Box 383, Washington Depot, CT 06794. Bids will be opened at the Board of Selectman's meeting at 5:30 p.m. the same day. Bid specifications may be obtained from the First Selectman's Office at the above address or by calling 860-868-2259. Bidders may also request an appointment to inspect the worksite by calling the First Selectman's office. Bidders must submit proof of workman's compensation insurance for the owner(s) and its employees at time of inspections and bid submittal.
The Town of Washington reserves the right to reject or accept any or all, or part of any bid if such action is deemed to be in the best interest of the Town. By Mark Lyon, seconded by Nick Solley and unanimously approved.
May 22, 2008 Town Meeting Agenda: Motion: To set the May 22, 2008, 7:30 p.m. Town Meeting Agenda as follows: 1) To consider and act upon the proposed General Fund Expenses for the 2008-2009 fiscal year. 2) To consider and act upon the proposed Nonrecurring Capital Expenses for the 2008-2009 fiscal year. 3) To discuss and act upon the discontinuance of Old River Road. 4) To discuss and act upon amending Town Ordinance 720, Ordinance Establishing Citation Procedures and Fines for Violations of Inland Wetlands and Watercourses Regulations, Section E, Schedule of Fines. By Mark Lyon, seconded by Jim Brinton. The Selectmen asked that someone from the Inland Wetlands Commission be present at the Town Meeting to answer any questions that might be raised. The motion passed unanimously. Visitors:
New Milford Hospital Representative - Community Relations: Marydale Debor attended today's meeting with Ticho, New Milford Hospital's first therapy dog. (They now have six.) Marydale represents the new Department of External Affairs. She has been visiting the towns in the Hospital's service area to let people know of their new programs, outreach to the community, new food system, working with local farmers, etc. She distributed information on the Plain Tree Hospital program and Plow to Plate program. She invited the Selectmen and the public to contact her with any concerns, questions, etc. Kelly Boling - Route 202 Scenic Road Designation: Kelly explained that the recommendation to designate Route 202, from Route 45 to the Litchfield Town Line, as a scenic road came from the Conservation Commission. The impetus for this came from the widening of Route 7 through New Milford. Kelly explained that this designation would not prohibit or ban future improvements but any work would need to be reviewed by the State's Scenic Road Committee (made up of members from the DOT, DEP and Department of Economic Development) prior to its commencing and is involved only with DOT activities. This committee can review and make suggestions for projects to have a low impact on the area. The designation would not have any bearing on privately owned properties along Route 202. The proposal has gained the support of Steep Rock Association, local Senators and Congressmen Roraback, O'Neil, Murphy, and the Washington Environmental Council. The Conservation Commission will make the application to the State's Advisory Committee. Motion: To support the Conservation Commission's application for Scenic Road Designation of 202 from Route 45 to the Litchfield Town Line. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Mark will write a letter to the Conservation Commission notifying them of the Selectmen's support.
Adjournment:
Motion: To adjourn the meeting at 6:44 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: May 9, 2008 May 1, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, Nicholas N. Solley.Press: Ann Compton-VOICES, Jack Coraggio-Litchfield County Times
Public: Janet Buonaiuto, Ken Cornet, Joe Mustich, Harry Wyant, Stephen Wadelton, Mark Picton, Tony Bedini, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 5:34 p.m.
Minutes:
Motion: To approve the minutes of the April 17, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Visitors:
Communications: None.
Appointments/Resignations:
Motion: To appoint Elizabeth Rives as a regular member of the Historic District Commission until 1/1/09. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark explained that Ms. Rives was the "senior alternate"- having served since 2001. The motion passed unanimously. Motion: To appoint J. Allen Kerr as an alternate member of the Historic District Commission until 1/1/09. By Mark Lyon, seconded by Nick Solley. Discussion: Mr. Kerr has submitted a resume, attended a meeting, and pleased to serve. The motion passed unanimously. Motion: To appoint Michael Ackerman to the Northwest CT Convention Visitors Bureau until 5/1/11. By Mark Lyon, seconded by Nick Solley. Discussion: Michael is president of the Washington Business Association, involved in the Visitors Bureau and very interested in serving in this capacity. The motion passed unanimously. First Selectman's Report:
Boat Launch: Mark reported the project is progressing and the Town is aiming of a tentative opening date of Saturday, May 10. Once the area is paved, it will open on weekdays according to schedule.
OLD BUSINESS:
Opening of Bids for the Sale of the Steel Building at the Old Town Garage Site: The following bids were received: 1) Wyant & Company, Washington, CT-purchase & remove building according to bid specs: $2750.00 paid to the Town of Washington.
2) Stone Construction, Southbury, CT-removal of building & foundation: $22,555.00 paid to Stone Construction.
3) Miller Excavators LLC, Roxbury, CT-Removal/demolition of building, foundation, footings, crush, & stockpile, grading of area: $15,500.00 paid to Miller Excavators.
The Selectmen will review the bids and award within two weeks.
NEW BUSINESS:
Possible agenda items for the May 22, 2008 Town Meeting: 1) Change to Inland Wetlands violation fees: Mark Picton & Tony Bedini attended today's meeting to discuss possible changes to Inland Wetlands violation fees. The Commission's thought is that the current fee schedule is not enough to encourage people to follow the regulations. If there is a violation, it is very time consuming for the commission and staff. Legal fees are often incurred. The Commission feels that if the violation fees were increased, the regulations would be more likely adhered to. The Selectmen reviewed the suggested language of the violation regulations with Mark and Tony and it was determined that the wording needed to more clearly define what residents needed to do, or not do, and what the fee would be for violations of these regulations. In order for the fee structure to be changed, approval would be needed at a Town Meeting, as they are part of a Town Ordinance. Mark and Tony will have this wording for the next Selectmen's meeting on May 15.
2) Changes to Scenic Road Ordinance: Mark explained that the Board does not, at this time, have specific language changes, but would like to have the Board of Selectmen and the Highway Director involved in the process for approval of a Scenic Road.
3) Archaeological reviews by the Planning Commission: Mark has been notified by the Planning Commission that they do not yet have enough information to put forth to a Town Meeting.
4) Road discontinuances: Mark explained that Old River Road is being discussed for discontinuance. A preliminary review has been done. More information and a survey need to be completed before a vote can be taken at a Town Meeting.
Visitors:
Ken Cornet voiced his concern that construction costs for beach house should not be included in the proposed budget to be voted on at the Town Meeting, as the public has not had an opportunity to review completed plans. He feels there are unanswered questions that the public has a right to have answers to. Mark explained that the plans are complete and the only questions are about the exact floor plan. He felt that the Beach Committee's presentation at the Public Information Meeting addressed plans, funding, etc. Janet Buonaiuto also voiced concerns about the funding, the lack of information presented, etc. She proposed that a smaller building be constructed that would accommodate the bathrooms, office and airboat storage but that would not include housing for the caretaker. Discussion continued on the beach plans, reasons for having a caretaker, etc. Ken also asked the Selectmen about funds that are in set aside in the budget for open space. Mark has requested the Conservation Commission to give him more information on this subject.
Adjournment:
Motion: To adjourn the meeting at 6:48 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: April 23, 2008 April 17, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Nicholas N. Solley.Press: Ann Compton - VOICES, Jack Coraggio - Litchfield County Times.
Public: Ken Cornet, Steve Wadelton, Chris Charles.
Call to Order: First Selectman Lyon called the meeting to order at 5:34 p.m.
Minutes:
Motion: To approve the minutes of the April 3, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None.
First Selectman's Report:
Boat Launch Update: Mark reported the project is progressing. There had been some discussion about opening temporarily weekends until the project is completed. The DEP, Town and contractors feel it would be more beneficial and more time efficient to keep going without interruption to the project. Therefore, the launch will not open until the work is completed. Earth Day - April 20, 2008: Volunteers can sign up for roadside clean-ups, there will be a dumpster at the Town Hall, displays, prizes awarded etc. from 12:00 - 3:00 p.m. Composters - Town Hall & Washington Supply: Composters have been purchased by the Northwest Council of Governments. Washington has gotten 15 that will be available at Washington Supply, Transfer Station, and the Town Hall for a cost of $31. The Washington Environment Council and Recycling Committee have been working on a cost analysis of how much money can be saved by the Town if more households participated in composting. VIS & Greenway Clean Up at New Preston Falls - April 19, 2008: Volunteers will be working at the Falls Saturday morning beginning at 9:00 a.m. Invasive species will be cleaned out and native species planted. The public is invited to volunteer as well. Trees on top of the dam will be taken down in the near future and will be paid for by VIS. The Town's Highway Department will assist with clean up of brush etc.
OLD BUSINESS: None.
NEW BUSINESS:
Extend an Invitation to Bid for Sale of the Steel Building at the Old Town Garage site, 16 Titus Road: Motion: To extend an invitation to bid for the sale of a 75 by 40 foot Republic Steel Structure located at 16 Titus Road, Washington Depot, CT. The successful bidder will be responsible for the removal of the entire building, including steel, insulation and any other contents as well as the concrete slab and foundation. Removal of the structure must be completed by August 1, 2008 and a $3000 performance bond will be required to ensure timely completion. Bids will be accepted until 4:00 p.m. on May 1, 2008 at the Office of the First Selectman. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Nick Solley explained that money has been budgeted for grading and seeding of the area following the removal of the building. Visitors:
Ken Cornet had questions regarding the revaluation that is currently taking place in Town. With the current economic condition of the country, the real estate market in turmoil, Ken asked if there was anyway the revaluation could be delayed or if a committee could be formed to look at how it is structured and evaluate the results. Realtors are seeing lower priced homes selling for much less and the higher priced homes maintaining their selling prices. Mark explained that the revaluation could not be delayed, that we are required to have it done within certain time periods. He felt that the Town had contracted with the best company to do the job and they have guidelines they are required to work under. Ken feels that the Town of Washington is unique and that the structures that work for revaluations in other towns, do not work here. Ken also asked the Selectmen not to consider building any affordable housing as he feels there may be quite a bit available in Town as a result of the current financial conditions. Adjournment:
Motion: To adjourn the meting at 5:55 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Nick Solley and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: April 9, 2008 April 3, 2008
Present: First Selectman Mark E. Lyon, Selectman Nicholas N. Solley. James L. Brinton was absent from today's meeting for medical reasons.Press: Jack Coraggio - Litchfield County Times.
Call to Order: First Selectman Lyon called the meeting to order at 5:33 p.m. welcoming Nick Solley back to the Board and expressed his and Jim's "looking forward to working together."
Minutes:
Motion: To approve the minutes of the March 20, 2008 Special Meeting, the March 20, 2008 Regular Meeting and the March 27, 2008 Special Meeting of the Board of Selectmen. By Mark Lyon, seconded by Nick Solley and unanimously approved.
Communications: None.
Appointments/Resignations: None. Mark Lyon reported he has been notified by the Historic District Commission that a candidate who is interested in possibly filling a vacancy as a commissioner, is going to attend their next meeting and will then notify the Board of Selectmen if an appointment can be made.
First Selectman's Report:
WPS Update: A Town Meeting is scheduled for this evening to get the Town's vote on: 1) its preference on renovating the present Washington Primary School or building a new Washington Primary School should the Three School Option be chosen as the Region's preference; and 2) opposing the Board of Education's holding a referendum on Primary School facilities until the CT Appellate Courts have confirmed the legality of a consolidation strategy and a referendum of choice. Town Beach Permitting Process Update: An application to the Zoning Commission has been made for a special permit for the air compressor. Nick Solley reported that an A2 survey will be ready next week for the April 14th Public Hearing on this. Mark reported that work is proceeding on the boat launch. Wood List: The Highway Department will soon be doing roadside clean up, tree trimming, etc. Wood will be available for Town Residents. More information to come. STEAP Grant awarded for Town Beach Project: The State of CT has awarded a $300,000 STEAP Grant for the beach house renovation, landscaping, etc. at the Town Beach property. That amount, along with the $200,000 budgeted by the Town, should cover the project's expenses.
OLD BUSINESS: None.
NEW BUSINESS:
Nick Solley expressed his gratitude on being re-appointed to the Board of Selectmen and his looking forward to again serving the Town and working with Mark and Jim. He complimented the Selectmen for what he has heard and witnessed to be a job well done.
Visitors:
Jack Coraggio, reporter for the Litchfield County Times, asked the Selectmen if a report had been received from the Exploring Washington Primary School Future Uses Committee. Mark explained he had received an email from Dick Sears, Chairman of that Committee, outlining a number of ideas that have been discussed including recreational uses, housing, commercial leasing, etc. Should the Primary School building become available in the future, more study would be necessary and no decision would be made without Town approval.
Adjournment:
Motion: To adjourn the meeting at 5:44 p.m. as there was no further business for discussion. By Nick Solley, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: March 29, 2008 March 20, 2008
Present: First Selectman Mark E. Lyon, Selectman James L. Brinton.Press: Jack Corraggio-Litchfield County Times
Call to Order: First Selectman Lyon called the meeting to order at 5:31 p.m.
Motion: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark explained these items would be the appointment of an alternate to the Conservation Commission and a full-time constable. The motion passed unanimously.
Approval of Minutes:
Motion: To approve the minutes of the March 8, 2008 Regular Meeting of the Board of Selectmen and the March 13, 2008 Emergency Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Appointment of Nicholas N. Solley: Motion: To appoint Nicholas N. Solley as Selectmen until 11/09. By Mark Lyon, seconded by Jim Brinton. Discussion: Discussion: Mark and Jim have spoken with Nick who is to filling the term vacated by Dick Sears' resignation and Mark has spoken with the Democratic Town Committee who has endorsed this appointment. The motion passed unanimously. Board of Finance appointment: Mark announced that at the last Board of Finance Meeting, Arthur J. DuBois, Jr. was appointed as an alternate to fill the vacancy to 11/13 however, he will be placed on the ballot for election to this position in 11/09. Conservation Commission appointment: Motion: To appoint Richard Sonder as an alternate to the Conservation Commission until 1/09. By Mark Lyon, seconded by Jim Brinton. Discussion: Suggestion of this appointment has come from the Conservation Commission directly. A resume has been received which indicates his interest and experience in this field. The motion passed unanimously. Constable appointment: Mark announced that prior to this meeting, the Board of Selectmen met in Executive Session to discuss the employment of a full-time constable. At the completion of that meeting, the motion was made to appoint Scott Flaton as a full-time constable. He will begin his 24-week training at the Police Academy on March 3. This appointment will be until 12/31/09.
First Selectman's Report:
WPS Update: Mark reported on the Town of Washington's Public Information Meeting that was held last evening regarding the construction of a new Washington Primary School on the Shepaug campus vs. renovation of the present building. Motion: To set a Town Meeting on April 3, 2008 at 7:30 p.m. to ask the townspeople what their preference is in regard to constructing a new primary school building or renovating the present building. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
OLD BUSINESS: None.
NEW BUSINESS: Mark explained that as a recipient of Small Cities Grants and as potential applicants for future funding, the Town needs to evidence its commitment to "the principles and practices of Fair Housing and Equal Opportunity." This is done on a yearly basis.
Motion: To re-adopt the Fair Housing Resolution , the Fair Housing Policy Statement, and the Title VI Equal Opportunity Statement. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Visitors: None.
Adjournment:
Motion: To adjourn the meeting at 5:42 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: March 19, 2008 March 13, 2008
Emergency Meeting
First Selectman Mark Lyon called an Emergency Meeting to order at 10:00 a.m.
Present: Selectmen: Mark Lyon, Jim Brinton
The purpose of the meeting was to consider the presentation of a Forum for Washington voters and taxpayers to discuss the various primary school options that will be available if a referendum is called by the Region 12 Board of Education to consider renovation of the three existing primary schools or construction of a single regional primary school.
The importance of bringing the public up to date on the status of the overall projects was noted. In addition to school renovations, as an alternative the Town has recently developed a plan for a new Washington Primary School building, possibly to be located at the Shepaug campus. This plan has not yet been presented to the Board of Education or its building Committee for consideration.
The Board discussed the issue in its entirety and felt all avenues should be discussed as this would involve the largest single expenditure by the Town in the foreseeable future.
Mark Lyon made a motion that a Forum be held on March 19th at 7:30 p.m. at Bryan Memorial Town Hall. Jim Brinton seconded the motion. Motion unanimously passed. It was agreed notification would be mailed to all postal patrons to inform them of the Forum.
The meeting was adjourned at 10:35 a.m.
Respectfully submitted,
Kathy Gollow
Selectman's Assistant
Posted: March 12, 2008 March 6, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton-Voices, Jack Corraggio-Litchfield County Times.
Public: Tony Bedini, Hank Martin, Valerie Andersen.
Approval of Minutes:
Motion: To approve the minutes of the February 21, 2008 Regular Meeting of the Board of Selectmen. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Communications: None.
Appointments/Resignations: None. Mark Lyon, however, reported there are two candidates interested in the vacancy for the Historic District Commission. The Commission will review and discuss at the next HDC meeting and report back to the Selectmen for appointment at the next Selectmen's meeting.
First Selectman's Report:
Court ruling re: Region #12 lawsuit: Mark reported that the Superior Court, Judicial District of Litchfield, has ruled that "a referendum on the proposal to appropriate funds for the construction of a new consolidated elementary school in Regional School District #12, and to authorize the appropriation of bonds and temporary notes to finance a portion of the appropriation, may be conducted pursuant to C.G.S. #10-56, with the question to be determined by the majority of those persons voting in the District as a whole..." Update on WPS Study: The Board of Selectmen hired SLAM Collaborative to give a conceptual plan and estimate of costs to build the Washington Primary School on the Shepaug campus. Mark stated that he feels that as a result of the study, this possibility should be investigated and refer it to a Town Informational meeting. Mark has also spoken to the Washington members of the Board of Education and will make a presentation to the Regional Building Committee. Beach Plans: Dick Sears asked for an update on the permit process for the Beach, Boat House, and cottage. Mark explained that not all plans and information were ready for the previous ZBA & IW meetings. The Town is on the agendas for their next meetings. Tom McGowan of LWA will handle the plans, questions, etc. for the installation of the compressor. OLD BUSINESS: None.
NEW BUSINESS:
Girl Scout Week Proclamation: The Selectmen agreed to pass the following Proclamation: PROCLAMATION WHEREAS, Wednesday, March 12, 2008, marks the 96th Anniversary of Girl Scouts of the USA, founded by Juliette Gordon Low in 1912 in Savannah, Georgia; and
Girl Scouts Make the World a Better Place Week
March 9-15, 2008
WHEREAS, throughout its long and distinguished history, Girl Scouting has helped build millions of girls and women of courage, confidence, and character who act to make the world a better place; and,
WHEREAS, Girl Scouting's core values of high ideals, patriotism, respect for self and others, and community service permeate its traditional and innovative programs; and,
WHEREAS, through Girl Scouting's unique leadership development program, girls develop their potential and the self-confidence and life skills to improve themselves and the world around them; and,
WHEREAS, through the dedication, time, and talent of volunteers of different backgrounds, abilities, and areas of expertise, the Girl Scout Program is brought to over 55,000 girls in grades K-12 across the State of Connecticut; and,
WHEREAS, more than 3.7 million Girl Scout members nationwide will be celebrating 96 years of this American tradition with nearly 50 million women who grew up participating in Girl Scouting and who exemplify the impact of this empowering Movement that emphasized helping others and community service;
NOW, THEREFORE, we, Mark E. Lyon, James L. Brinton and Richard C. Sears, by virtue of the authority vested in us as the Board of Selectmen, do hereby applaud the commitment Girl Scouting has made to America's girls and their local communities and proudly proclaim the week of March 9-15, 2008, as "Girl Scouts Make the World a Better Place Week."
Dated at Washington, Connecticut this 6th day of March, 2008.
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Mark E. Lyon, First Selectman
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James L. Brinton, Selectman
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Richard C. Sears, Selectman
Health Department Agreement with New Milford: Mark explained that New Milford's Town Council has reviewed the agreement between New Milford and Washington and has found nothing they feel needs to be changed. Washington is also pleased with the agreement. Motion: To accept the Health Department Service agreement between the Town of New Milford and the Town of Washington for the period July 1, 2007 through June 30, 2009. By Dick Sears, seconded by Jim Brinton. Discussion: Jim asked about the availability of reports. Dick explained that they are all available. The motion passed unanimously.
Visitors:
Hank Martin inquired about the Town's agreement with New Milford's Health Department and the possibility of Washington's joining a Health District. Dick Sears explained that this had been looked into a couple of years ago and after careful evaluation it was felt that it was in the best interest of the Town of Washington, for cost and services, to remain in this agreement with New Milford. Valerie Andersen thanked the Board of Selectmen for having the study done regarding the feasibility of building the Washington Primary School on the Shepaug campus and staged she felt it was an idea work exploring further. However, she urged the Selectmen to explore the septic issues with monies that were left in the budget for the study. This apparently was an area of great concern during conversations about building a consolidated primary school on the site. Dick Sears agreed reminding that the current septic system cannot be added on to. Is there a location where it could be constructed for the primary school building? Mark explained that the SLAM plan included $2.5 million for septic issues. Valerie recommended local contractors also be contacted for their review as they are familiar with the Town's permit processes, etc. There was further discussion regarding the voting time lines for referendums and Valerie urged the Selectmen to work with the Board of Ed and possibly our State representatives to find a way to hold a single, clear vote regarding the allocating of funds for renovations of the primary schools or construction of a consolidated school. Motion: The Board of Selectmen of the Town of Washington will request the Region #12 Board of Education to find a way to have a single binding referendum on the primary school issue. By Dick Sears, seconded by Mark Lyon and unanimously approved. Hank Martin asked to address the issue of the primary school lease agreements. He, as a taxpayer, is outraged that the Towns and the Board of Ed were not able to meet the deadline with the State to get reimbursement for monies spent. He feels the gap between the Lease Committee and the Board of Education is unacceptable. There was further discussion between Hank, Tony Bedini, Valerie Andersen, and the Board of Selectmen regarding the Lease Committee, Board of Ed leadership, communication processes, etc. Dick Sears asked to have the floor and read a letter in which he resigned his position as Selectman for the Town of Washington effective Friday, March 7, 2008. His letter stated, "I find that other demands on my time do not permit me to perform the duties required of a Selectman. I am proud to have served the citizens of Washington in this capacity for four years. I am honored to have had the public put its trust in me as its representative over that time. Someone who has the experience, wisdom, and time to give all that the position requires can better serve Washington. I believe that on one is better suited to serve in the capacity of Selectman than Nick Solley, and I hope he joins you on the Board...." Mark and Jim asked that the minutes reflect their gratitude to Dick for his service to the Town and appreciation for his help over the last few months. Adjournment:
Motion: To adjourn the meeting at 6:32 p.m. as there was no further business for discussion. By Jim Brinton, seconded by Dick Sears and unanimously approved. Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: February 14, 2008 February 7, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton - VOICES, Jack Corraggio - Litchfield County Times
Public: Roderick Wyant, III, Bob Papsin, Sheila Anson, Lisa Easter, Joe Fredlund, Ray Reich, Chris Charles, Stephen Tibor Kiss, Ken Cornet, Jeff Cox.
Call to Order: First Selectman Lyon called the meeting to order at 5:33 p.m.
Minutes:
Motion: To approve the minutes of the January 24, 2008 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon and unanimously approved. Motion: To approve the notes from the three Budget Work Sessions that have been held with the Board of Selectmen. By Dick Sears, seconded by Jim Brinton and unanimously approved.
Communications: None.
Appointments/Resignations:
Housing Commission: Mark explained that he had received letters/resumes from three residents interested in serving on the Housing Commission: Tammy Wyant Rill, Stephen Tibor Kiss, and Andrew K. O'Hazo, Jr. Wayne Hileman, Chairman of the Commission, recommended Andrew O'Hazo for the position. Motion: To appoint Andrew K. O'Hazo to the Housing Commission until 1/1/2011. By Jim Brinton, seconded by Dick Sears. Discussion: All three candidates were felt to be well qualified. Wayne's recommendation of Andrew was considered a strong point. The motion passed unanimously.
First Selectman's Report:
Shepaug River Report: Randy Bernard has informed Mark that bids have gone out for valve and dam work. DEP signatures have been requested and the project is moving along.
OLD BUSINESS:
Washington Primary School - New School vs. Renovation of Old: Mark explained that with all the discussion about a consolidated primary school vs. renovating the Washington Primary School, many have raised the question as to whether or not it would be better - financially and educationally - to build an entirely new facility. The Shepaug campus has been mentioned as a possible spot, as has the current WPS property (an area away from the flood plain). In order to determine true costs of a new school, SLAM has agreed to work up these figures, which would then be given to the Region's Building Committee for review. Should a new school be built, a committee is being formed to explore the possible uses of the current school building.
NEW BUSINESS:
Town Meeting Date re: WPS Options and School Lease: Mark explained that at the present time, there is no final draft available regarding the three primary school leases with the Region and therefore it is not ready to bring to a Town Meeting. Hopefully by the next Board of Selectmen's meeting there will be.
Visitors:
Parks and Recreation Commissioners - Re: ex-budget appropriation request for staffing for opening the Beach Memorial Day Weekend: Several members of the Commission attended today's meeting with Sheila Anson-Chairman, Lisa Easter-Coordinator and Jeff Cox-Beach Director making the presentation. They explained that several residents have requested that the Beach be open to the public earlier than the current opening day, which is always scheduled for the day after Shepaug's graduation. If the Beach opened on Memorial Day Weekend and was staffed then and the next two weekends prior to the regular opening day, it would mean an additional 7 days of staffing that were not budgeted for. Therefore, it was thought that an ex-budget appropriation request would be required to get the necessary funds. However, Lisa calculated that due to a number of rain days last season, there was enough money left in the budget to cover these three weekends and an ex-budget request was not necessary. Dick Sears questioned the number of people who had made the request to open early and whether it was a fair representation of the public to spend the money. The Selectmen asked that records be kept to determine the amount of use of the beach on these weekends. There was general discussion regarding hours of the beach and launch, liability, etc. Motion: The Board of Selectmen supports the request of the Parks and Recreation Commission to open and staff the Beach Memorial Day Weekend and the following two weekends. By Jim Brinton, seconded by Mark Lyon. Dick Sears abstained. The motion passed. Chris Charles - Farmland Preservation: Chris asked to speak with the Selectmen and presented a map that shows the amount of farmland in New Milford, particularly where it aligns with Washington. Some is being considered for development. The map was informative and Chris felt that it would be beneficial to both Towns to open lines of communication, share values, etc.
Adjournment:
Motion: To adjourn the meeting at 6:35 p.m. By Jim Brinton, seconded by Mark Lyon and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 31, 2008 January 24, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton - VOICES, Jack Corraggio - Litchfield County Times
Public: Ray Reich, Rod Wyant III, Chris Charles
Call to Order: First Selectman Lyon called the meeting to order at 5:32 p.m.
MOTION: To include subsequent business not already on the agenda. By Mark Lyon, seconded by Jim Brinton. Discussion: Mark explained this would deal with discussion of appointing a Deputy Fire Marshall. The motion passed unanimously.
Minutes:
Motion: To approve the minutes of the January 10, 2008 Regular Meeting of the Board of Selectmen. By Dick Sears, seconded by Mark Lyon and unanimously approved.
Communications: None.
Appointments/Resignations:
Susan Jahnke to the Planning Commission: Mark explained that he had heard from the Democratic Town Committee Chair, Jane Boyer, and they have endorsed Susan for the Planning Commission opening. She had expressed interest in the Inland Wetlands vacancy as well but had a conflict with her schedule and their meetings. Motion: To appoint Susan Jahnke as a regular member of the Planning Commission until 12/31/2012. By Mark Lyon, seconded by Dick Sears and unanimously approved. Mark Showalter to the Building & Property Commission: Mark explained he had spoken to Mark S who is very interested in this position and very qualified. Both John Allen and Nick Solley support this appointment. Motion: To appoint Mark Showalter to the Building and Property Commission until 7/1/2010. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Brian Ohmen as Deputy Fire Marshall: Mark explained that Brian, 1st Assistant Chief in the Washington Volunteer Fire Department, has expressed interest in taking the Fire Marshall training. Several months back, the Board of Selectmen supported Firefighter George Steiner's taking the class. The schedule of classes has changed and George's work schedule conflicted with it. Fire Marshall Don Etherington has also expressed his support of Brian's appointment. Motion: To appoint Brian Ohmen as Deputy Fire Marshall, upon successful completion of the training. By Mark Lyon, seconded by Dick Sears and unanimously approved.
First Selectman's Report:
Beach & Beach House Meeting: Motion: To set the date for a Public Information Meeting on the proposed Beach & Beach House plans for Thursday, January 31, 2008 at 7:30 p.m. in the Main Hall of Bryan Memorial Town Hall. By Dick Sears, seconded by Mark Lyon and unanimously approved. WPS Discussion: Discussion continued on construction of a new Washington Primary School vs. renovation of the present school. Mark explained that $7500 remains in the capital budget from what was approved for the "Washington Primary School Study." Costs would be incurred if SLAM and/or Turner were asked to give cost analysis for the construction of a new primary school - either on the primary school grounds (parking lot?) or on the Shepaug campus. Following discussion, it was decided that this would be a continuation of the original study and a proper use of the funds that are left. Jack Field has recommended a specific study/proposal be done that would address what could be done with the Primary School building, should a new school be built. The committee set up would be for a short term and should have the chairs, or members, of Planning, Housing, Parks and Recreation. Walter Whitney has also been recommended as a candidate. OLD BUSINESS: None.
NEW BUSINESS:
Ex-Budget Appropriations for Boat Launch and Cistern projects: Boat Launch: Mark explained that there were issues with the elevations of the parking area and catch basins and drainage. Consultations have been held with the project engineer and construction engineer and the additional expenses will be $19,500. As $300,000 has already been invested, it only makes sense to complete the project correctly. Motion: To recommend to the Board of Finance an ex-budget appropriation of $19,500 for the additional work needed to complete the Boat Launch project. By Dick Sears, seconded by Jim Brinton and unanimously approved. Cistern: Mark explained that due to a number of reasons, use of a fiberglass tank, need for more materials and equipment than expected, etc. the additional cost of completing this project would be $6,400. Motion: To recommend to the Board of Finance an ex-budget appropriation of $6,400 for completion of the Cistern project. By Jim Brinton, seconded by Dick Sears and unanimously approved. Clark Road & Nova Scotia Hill Road discussion: Mark explained that Bruce Carusillo has purchased property that abuts both Nova Scotia Hill Road and a section of Clark Road (both not maintained by the Town). He requires access from both roads to install a driveway and to make the first cut. Motion: The Board of Selectmen of the Town of Washington grants permission to Bruce Carusillo to install a driveway off Clark Road and any improvements and maintenance necessary to Clark Road, from Wykeham Road to the driveway, will be the responsibility of Bruce Carusillo. By Mark Lyon, seconded by Dick Sears and unanimously approved. Motion: The Board of Selectmen of the Town of Washington grants Bruce Carusillo access off the existing easement on Nova Scotia Hill Road. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Visitors:
Ray Reich - Presentation of Beach & Beach House plans: Ray attended this evening's meeting to present to the Board the final plans developed for the beach and beach house by the committee and Dirk Sabin. Handicapped accessible bathrooms, changing rooms, office area etc. have been added for the lower level of the cottage with living quarters upstairs. This would be constructed on the same footprint. The parking area layout will be changed and an area for access of canoes and kayaks to the lake provided. There will be no reduction in the size of the beach or grass areas. Costs are estimates at this time - the site plan (not including the building): $100,000-$110,000; beach house: $300,000+. Total project with margin for increase of estimates: $500,000. Ray and the Beach Committee are asking for the Board of Selectmen's support of the plans. Other approvals, permits, funding, etc. will then be sought. The plans will be presented to the public Thursday, January 31, 2008 at 7:30 p.m. in the Main Hall. Motion: The Board of Selectmen supports and endorses the plans presented by the committee and thanks Ray and members for their months of hard work. By Jim Brinton, seconded by Dick Sears and unanimously approved.
Adjournment:
Motion: To adjourn the meeting at 7:15 p.m. as there was no further business for discussion. By Mark Lyon, seconded by Dick Sears and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Posted: January 16, 2008 January 10, 2008
Present: First Selectman Mark E. Lyon, Selectmen James L. Brinton, and Richard C. Sears.Press: Ann Compton - VOICES, Jack Corraggio - Litchfield County Times
Public: Ann Burton, Joanne Torti, Phil Markert, Tony Bedini, Jack Field, Valerie Friedman, Chris Charles, Eileen Smith.
Call to Order: First Selectman Lyon called the meeting to order at 5:30 p.m.
Minutes:
Motion: To approve the minutes of the December 27, 2007 Regular Meeting of the Board of Selectmen. By Jim Brinton, seconded by Mark Lyon. Discussion: Dick Sears asked if a letter had been received from Roger Bohan prior to his appointment to the Inland Wetlands Commission. It was Dick's understanding that this was going to be required of candidates for the various commissions. Jim felt that if the Board of Selectmen becomes too stringent on this, another hurtle is created in the process and people may be less likely to serve. Mark agreed that having information to share with the public prior to an appointment is beneficial but felt it could be done by letter or phone call. The motion passed unanimously.
Appointments/Resignations:
Appointment of Nicholas N. Solley: Mark read a letter received from Nick Solley requesting consideration of being appointed to the Building and Property Commission. Motion: To appoint Nicholas N. Solley to the Building and Property Commission until July 1, 2008. By Mark Lyon, seconded by Dick Sears and unanimously approved. Resignation of David Showalter: Mark explained he had heard from John Allen, Chairman of Building and Property Commission, that David Showalter informed him verbally he was resigning from this committee. Motion: To accept the resignation of David Showalter from the Building and Property Commission with sincere appreciation for his many years of service. By Mark Lyon, seconded by Jim Brinton and unanimously approved. A vacancy now exists on this commission for the term that expires 7/1/10. Other vacancies: Mark notified the Board that he has written to Jane Boyer, Chairman of the Democratic Town Committee, regarding the vacancy on the Planning Commission and that information on the other commission vacancies have been passed on to her and to Janet Wildman, Chairman of the Republican Town Committee.
MOTION: To include subsequent business not already on today's agenda. By Mark Lyon, seconded by Dick Sears. Discussion: Mark explained this had to do with the Washington Volunteer Fire Department elections. The motion passed unanimously.
First Selectman's Report:
School lease update: Negotiations are ongoing on work for the primary school leases. There will be another meeting next week. WPS Building Committee update: The WPS Building Committee has met with the Regional Building Committee. Plans have been turned over to CREC. Road Discontinuance: Mark reported that there are several roads in Town that are being discussed as possibly being discontinued. He has spoken with Nick Solley, of the Road Discontinuance Committee, who has informed him that they can make recommendations to the Board of Selectmen however; the Board can recommend discontinuance to the Planning Commission without involvement of the Road Discontinuance Committee. Dick Sears advised reviewing the process.
OLD BUSINESS: None.
NEW BUSINESS:
Use of Town Hall for Joyful Noise fundraiser: Mark explained he had been contacted and visited by members of the Board of Joyful Noise/Chorus Angelicus - a chorus and musical group that would like to hold a fundraising auction at the Town Hall on May 31, 2008. The Town Hall regulations specify that it be to be rented by Washington individuals and/or organizations. Mark asked the Board of Selectmen for their input on this particular request. Although the organization is not based in Washington, it benefits Washington and numerous Washington children are members. This is a similar situation to other organizations that have rented the Town Hall. The Selectmen agreed to approve this request. ASAP fundraiser: Joanne Torti attended today's meeting to answer any questions the Board of Selectmen may have regarding their renting of the Town Hall on April 26, 2008 for a fundraiser. They are requesting the placement of a large tent in the back parking lot and have worked out a plan to accomplish this that would cause no damage. Discussion of permits, Fire Marshall approval, etc. took place. The Selectmen agreed to approve the request and gave approval for placement on the Thursday prior to the event to give time for the Fire Marshall inspection. Formation of committee to explore possible future uses of WPS building: Mark explained that if a consolidated school should be approved - even if in the future, a committee should be formed to investigate alternative uses for the primary school building. He feels this should be part of the consolidation plan. The building is a huge asset to the Town. Jack Field felt it beneficial to have a member of the Board of Selectmen on this committee as they have a view of the whole town. Other suggestions of members would be from the Planning Commission, someone with knowledge of FEMA, Parks & Rec, Housing. Mark asked that suggestions be made to him and/or interested people contact him directly. Set Public Information Meeting date for Nettleton Hollow Bridge Project: The meeting was set for February 4, 2008 at 7:00 p.m. in the Land Use Room of Bryan Memorial Town Hall. The project's engineer will be present. The meeting is to provide information only. No vote will be taken. Ex-budget appropriation for Probate Office computer: The State Probate Court Judge has ordered that local judges and their clerks have separate offices for holding hearings, discussions of confidential matters etc. Moving our Judge to her own office will mean that another computer is needed and will have to be purchased through the State Probate office. Motion: To have the Board of Selectmen make a request to the Board of Finance for an ex-budget appropriation of $1375.00 for the purchase of a computer for the Probate Office. By Mark Lyon, seconded by Jim Brinton and unanimously approved. Visitors:
Phil Markert & Jack Field: Alternative Solutions for WPS: The Board of Selectmen received a memo from Phil Markert dealing with configuration, size, and costs of building a new Washington Primary school building (perhaps on the Shepaug campus)vs. renovating the present building. A copy of the memo is attached. General discussion with input from Phil, Jack Field, Tony Bedini, the Selectmen and visitors occurred.
Adjournment:
Motion: To adjourn the meeting at 6:55 p.m. By Mark Lyon, seconded by Jim Brinton and unanimously approved.
Respectfully submitted,
Mary Anne Greene
Selectmen's Secretary
Meetings in 2007